FA309926Q0004 Q and A Rev.pdf
PDF 96 KB Posted
- Attached to
- Laughlin AFB 2026 Air Show Lodging
- Solicitation number
- FA309926Q0004
About this file
This is a Questions and Answers document for federal contract opportunity FA3099-26-Q-0004, a 2026 Air Show Lodging solicitation. The document provides clarifications on payment, invoicing, cancellation policies, and lodging requirements for the contracting agency.
The Government will not use Government Purchase Cards and requires contractors to invoice after performance through WAWF with payment expected within 30 days. No advance deposits are authorized. The Government assumes responsibility for hotel cancellation fees if it cancels within 48 hours of the reservation. The agency seeks approximately 50 rooms with flexibility to accept available inventory below that threshold. Multiple hotels are acceptable and anticipated. Lodging must be located primarily in Del Rio, Texas, within a 30-mile radius or 30-minute drive from Laughlin Air Force Base. The Government will provide a master rooming list, though a third-party hotel partner with active SAM registration and small business status may be paid directly by the agency to apply the Government's tax-exempt status at point of sale. Upon contract award, the agency will provide a federal tax exemption certificate form for application against Texas hotel occupancy taxes.
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Other files
| File | Type | Posted |
|---|---|---|
| FA309926Q0004 QandAs.pdf | ||
| Combo Solicitation FA309926Q0004.pdf | ||
| Attachment 1 Lodging Salient Characteristics.pdf |
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Text version
FA3099-26-Q-0004 – 2026 Air Show Lodging
2/20/2026 3:26 PM updated 2/25/2026 10:28 AM
Questions:
1. Payment Method:
Will the Government utilize a Government Purchase Card (GPC) for payment directly to the hotel at the time of reservation or check-in, or is the contractor expected to invoice the Government after performance?
A. No GPC. Invoice the government after performance via WAWF
2. Deposit Requirements:
If the contractor is responsible for securing the room block, is an advance deposit authorized under this contract? If so, what invoicing mechanism would apply?
A. No, we do not provide deposits.
3. Invoicing Timeline:
If payment is made after performance, what is the anticipated payment timeline (e.g., Net 15, Net 30)?
A. WAWF pays within 30 days.
4. Cancellation Terms:
In the event the Government cancels within the 48-hour window referenced in the Salient Characteristics, will the Government assume responsibility for applicable hotel cancellation fees?
A. If we cancel less than 48 hours, we are responsible.
5. You listed a need for 50 rooms, is the minimum allowed to offer or are we able to offer less based on our availability?
A. Offer as much as available but we are looking for 50 rooms
6. Also, will your guests be reserving and paying on their own or will you be providing a master rooming list and master payment?
A. A list will be provided but payment will be via WAWF like stated above.
7. Is there a certain mile radius you want to be from a particular location?
A. No more than a 30-mile radius or 30-min drive from Laughlin AFB but the majority of lodging should be located in Del Rio, Tx.
8. Due to the size of the group and judging by the answer to the attached question you are ok with multiple hotels, correct? If so, how many?
A. There isn’t a problem with multiple hotels, it was expected that they would be at different locations.
9. Is the agency open to paying the third party hotel partner directly for room charges?
This would allow the Government’s tax-exempt status to apply at the point of sale, reducing the total cost to the Government.
A. Yes, as long as the third party has an active SAM registration and are a small business.
10. If awarded, would the contracting agency provide a federal tax exemption certificate for the hotel partner to apply against Texas hotel occupancy taxes? If so, could you confirm which form or certificate would be issued so I can coordinate with the hotel in advance?
A. Once awarded, a form will be provided.
File details come from the government source that posted it. Updated .