Attachment_1_Statement_of_Work.pdf

MXDP 16-1015 June 21, 2018

STATEMENT OF WORK

UPGRADE UPS/HVAC SYSTEM, B328

PROJECT LOCATION: Laughlin AFB, TX

BASE PROJECT NUMBER: MXDP 16-1015

21 JUNE 2018

1.0 INTRODUCTION

Services are required to upgrade the Uninterruptible Power Supply (UPS) and Heating, Ventilation, Air Conditioning (HVAC) systems in building 328. Upgrades to the UPS system shall include the installation of controls to remotely monitor, control and alarm when a hazardous operating condition is detected during UPS operation. Upgrade to the HVAC system for the rooms containing the UPS system is required to adequately condition the space and externally exhaust any produced fumes. The upgraded equipment shall provide stability and surge protection for the T-1, T-6 and T-38 flight simulators in building 328.

2.0 SCOPE OF WORK

The contractor is to furnish all materials, labor, tools, equipment, transportation, and all other incidentals necessary to complete the work outlined in this Statement of Work (SOW) and the design specifications. The contractor shall turn over a complete and useable area to the Government. Work shall include the upgrade of the UPS and HVAC system for building 328.

2.1 Description of Work

The contractor shall accomplish the objectives listed below:

2.1.1 Architectural

2.1.1.1 Remove asbestos containing acoustical panels in the pump rooms.

2.1.1.1.1 Work shall be done by a Texas Department of Safety and Health Services certified Asbestos Abatement contractor.

2.1.1.1.2 An Asbestos Consultant will be required to provide an abatement design and oversee any planned abatement project.

2.1.1.2 Implement signage compliance on the doors to the UPS room in accordance with IFC 608.7.1.

2.1.1.2.1 Signage will indicate that the room contains energized battery systems, energized electrical circuits and corrosive liquids.

2.1.1.3 Seal openings in walls, ceilings and floor trenches for 1-hour fire rating.

2.1.1.3.1 Cap and seal the bottom of the vertical chase in each pump room.

2.1.1.4 Provide a method of acid neutralization in accordance with IFC 608.5.1.

2.1.2 Fire Protection

2.1.2.1 Revise the total number of sprinkler heads and its coverage as required in order to meet hazard classification requirements.

2.1.2.2 Install a supervised shut-off valve, check valve, flow switch and test valve for the sprinkler lines supplying each pump room.

2.1.2.2.1 Shut-off valve shall be provided with a tamper switch and flow switch.

2.1.3 Plumbing

2.1.3.1 Install condensate drains and domestic waterlines to accommodate and supply water to the humidification units in the mechanical system.

2.1.4 Mechanical

2.1.4.1 Existing zones from the variable air volume system will be used as constant volume boxes to provide make up air to the pump rooms.

2.1.4.2 Demolish and remove all abandoned hydronic piping currently located in the rooms and over electrical equipment.

2.1.4.3 Provide each pump room with a new standalone Direct Expansion (DX) cooling system.

2.1.4.4 Install two exhaust fans in accordance with the Industry Foundation Classes (IFC) and the Unified Facility Code (UFC) battery room requirement.

2.1.4.4.1 Each fan shall be connected to two of the pump rooms to provide continuous exhaust.

2.1.4.5 Install humidifiers to prevent an excessively dry and static prone environment.

2.1.4.6 Install hydrogen sensors and alarms in the pump rooms to detect hydrogen gas in the air.

2.1.4.7 Controls installed for the new equipment shall be fully controlled and monitored by the existing building control system.

2.1.4.7.1 Functionality shall include, but not limited to, data base viewing and editing, graphic viewing, commanding and editing, scheduling of control functionality, central alarm monitoring, information collection and trend logging and analysis.

2.1.4.8 Install drip/drain pans under existing pipes that are not feasible to remove and relocate.

2.1.4.8.1 Pan shall contain a float switch that will be tied to the building control system to detect any water.

2.1.5 Electrical

2.1.5.1 Examine UPS system battery breaker for the ability to shunt-trip.

2.1.5.1.1 If not, a shunt-trip type breaker should be provided to replace the non-shunt-trip batter breaker or field installation of a shunt-trip mechanism must be provided.

2.1.5.1.2 Provide remote battery system shunt-trip buttons outside of the pump rooms.

2.1.5.2 Install a battery temperature monitoring system per UPS system.

2.1.5.2.1 Battery temperature monitoring system shall offer a feature to remotely shunt-trip the batter breakers manually.

2.1.5.3 Install a remote emergency power off button per UPS system.

2.1.5.4 Verify signage compliant for interior and exterior of battery cabinets.

2.1.5.5 Replace batteries for all UPS systems.

2.1.5.5.1 Battery selection shall be in adherence with the UPS equipment manufacturers and should be sized for the run-time that was originally provided for the UPS system.

2.2 Additional Information

2.2.1 The contractor is responsible for conducting a thorough site inspection in order to obtain the information necessary to complete the project. The contractor shall attend a Pre-Construction Conference after the contract is awarded and after issuance of the first Notice to Proceed. The Government will notify the contractor when this conference will be held.

2.2.2 Contractor shall take pictures of the interior and exterior of the building prior to construction and at end of the construction period. Contractor shall invite the Contracting Officer to be in attendance while taking pictures.

2.2.3 Contractor shall avoid any outages to the building. However, if absolutely required, outage(s) must be approved by the Contracting Officer as dictated by the user’s needs and can only be done on a weekend due to the intense simulator training schedule during the week. Requests for outage shall be provided to the Contracting Officer no fewer than 14 calendar days in advance of the requested outage.

2.2.4 The Government will furnish copies of available records as necessary to aid in the completion of this project; however, use of Government furnished data does not relieve the contractor from performing a thorough site investigation in order to obtain the information necessary to properly complete this project.

2.2.5 All work shall be performed during normal duty hours, which are 0730 to 1630, Monday to Friday. Contractor must leave the worksite weather tight at the end of each work day. Work shall not be performed during Federal holidays. Requests to work outside of normal duty hours shall be submitted to the Contracting Officer no fewer than 5 calendar days in advance. The contractor should be aware that requests may not be approved.

2.2.6 Base Security Forces requires all contractors to submit background checks for each employee prior to getting access to base. The contractor shall submit fully completed background check forms to the Contracting Officer a minimum of 14 calendar days in advance of the contractor’s need for access.

2.2.7 All work on this project shall be accomplished in accordance with the Statement of work, unless modified by unique contract specifications, the design specifications (Attachment 2) and the Laughlin AFB Division 1 (Attachment 6), which is defined by the Construction Specifications Institute (CSI) MasterFormat (current edition). If there are any conflicting specifications between the Laughlin AFB Division 1 and the CSI MasterFormat, the most stringent will take precedence.

In any instance where work is required that is not specifically covered by the Laughlin AFB Division 1 specifications cited above, the work shall be accomplished in accordance with the most applicable industry standard for the specific work required. All work shall be in accordance with the Uniform Building Code, Unified Facilities Criteria 4-022-01, and all applicable Air Force, State, Federal, and local codes.

2.2.8 Use of existing condition data provided by the Air Force conveys acceptance and, as such, does not relieve the contractor of liability associated with performance. The contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.2.9 All base provided drawings are considered approximations and the contractor is required to verify all measurements before material is purchased or cut.

2.2.10 All as-built drawings submitted must be in the AutoCAD Version 2014 format.

2.2.11 All HVAC work shall follow the specifications under UFC 4-010-01 DoD AT Standards for

Buildings. Contractor shall comply with Sections 2-3.5, B-4.1 and B-4.3 specifically when upgrading the HVAC system in B328.

2.3 Period of Performance

This project will require multiple Notices to Proceed (NTP): one for submittals, one for the order and delivery of supplies/materials, and one for construction. The contractor is required to attend a Pre-Construction Conference after the first NTP is given, prior to the start of ordering and delivery of supplies/materials and construction. The Government will notify the contractor when this conference will be held. The NTP for the construction phase will not be issued until the order and delivery phase is complete unless otherwise approved by the Contracting Officer.

The Period of Performance (POP) for the submittal phase will be 120 calendar days from the start date identified written on NTP #1, the POP for the ordering and delivery of supplies/materials phase will be 60 calendar days from the start date identified on written NTP #2, and the POP for the construction phase will be 310 calendar days from the start date identified on written NTP #3.

2.4 Submittal Phase

Contractor shall provide required submittals as indicated on AF Form 66, Schedule of Material Submittals. The contractor shall provide electronic copies of all required submittals.

The contractor shall provide submittals on the schedule, materials, and Safety Data Sheets (SDS) for Government review. All construction materials and submittals shall be approved prior to issuance of NTP #2. The Government has 14 calendar days to review each submittal in order to approve or disapprove the submittal.

2.5 Order and Delivery Phase

Upon issuance of NTP #2 and approval by the Contracting Officer, the contractor shall begin ordering approved materials and supplies required to complete construction. Contractor shall have 60 calendar days to order and receive all materials and supplies and have them ready to utilize once the construction phase begins.

2.6 Construction Phase

Upon the approval by the Contracting Officer, the contractor may commence onsite construction activities and shall complete the work once NTP #3 is signed.

2.7 Pre-Construction Kick-Off Meeting

47 CONF will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The CO Representative (COR) will arrange for a suitable Kick-Off meeting location. The COR will schedule the pre-construction meeting after NTP #1 and before NTP #3. No submittal is required for this meeting. This meeting will be an opportunity for the contractor to meet with stakeholders, end users and maintainers in order to ensure a full understanding of the scope of work. The COR will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort. This shall include stakeholders such as the base Fire Department, Bioenvironmental Engineering Flight, Wing Safety, Civil Engineer Squadron, the user, etc.

During the meeting the contractor shall present a complete overview of the project, review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The contractor shall take meeting minutes to include the recording of the attendance list and the contractor shall send the meeting minutes to the CO.

3.0 REFERENCES

Work under this contract shall comply with all federal, state, local, Air Force and all other current applicable requirements. All work accomplished by the contractor shall comply with these criteria unless a written waiver is obtained from the Air Force when conditions warrant such consideration. The contractor shall conform to all standards and specifications in the Unified Facilities Guide Specifications (UFGS) and common construction practices. The contractor shall thoroughly review these specifications and follow them accordingly.

4.0 DELIVERABLES

4.1 Contract Progress Schedule

The Contractor shall submit a signed Progress Schedule depicting an overall contract progress schedule for the main elements of work for the period of performance, as described in the Schedule of Material Submittals. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The progress schedule shall be signed by the COR or the Government inspector recommending approval, and approved by the CO. Payment for materials stored on or off site will not be authorized. This submittal shall be submitted to the Contracting Officer no later than stated in the Table of Deliverables in paragraph 4.4 and shall be approved by the Government prior to commencement of construction operations.

4.2 Contract Progress Report

The Contractor shall submit a signed Progress Report every two weeks during construction as described in the Schedule of Material Submittals. The Progress Report shall be signed by the Contractor’s on-site representative. The work elements and percentages of the total job identified on the Progress Report shall be identical to the work elements and percentages on the Progress Schedule. The Contractor shall obtain either the COR or the Government contract inspector’s acceptance by signature of the actual reported progress prior to submission to the CO.

Additionally, the Contractor shall submit the updated Progress Schedule as an attachment to the Progress Report.

4.3 Transfer and Acceptance of Real Property (DD Form 1354)

The contractor shall update and submit a DD Form 1354 every month during construction as described in the Schedule of Material Submittals. The DD Form 1354 shall be updated monthly based on the equipment and materials installed for the project. The DD Form 1354 capitalizes assets installed by the contractor and accepts the property into the Air Force Inventory. As construction is completed, a draft DD Form 1354 will be submitted 14 calendars days before the pre-final inspection. After government review, the contractor will submit a signed final DD Form 1354 at the final inspection.

4.4 Project Deliverables

Project deliverables shall be as shown in the table below.

TABLE OF DELIVERABLES

Document Title Delivery Date

Kick-Off Meeting and Site Visit NLT 7 calendar days after NTP #1

Progress Schedule (AF Form 3064) NLT 7 calendar days after NTP #1

Material Approval (AF Form 3000) In accordance with Schedule of Submittals

Meeting Minutes NLT 3 calendar days after each meeting

Transfer & Acceptance of Military Real Property (DD 1354) 30 calendar days after NTP #3, Monthly

Shop Drawings During period of performance for NTP #1

Progress Report (AF 3065 or approved equivalent) Every 14 calendar days

Pre-Final Inspection Report 7 calendar days before Final Inspection

Daily Logs (AF Form 1477 or approved equivalent) Every 7 calendar days

Draft Transfer & Acceptance of Military Real Property (DD 1354) 14 calendar days before Pre-Final Inspection

As-built Drawings 14 calendar days before Final Inspection

Final Transfer & Acceptance of Military Real Property (DD 1354) At Final Inspection

Final Inspection Report 7 calendar days after Final Inspection

5.0 PRE-FINAL INSPECTION

The contractor shall conduct a pre-final walk through inspection with Base personnel. A pre-final inspection shall not be scheduled if the contractor has not submitted a draft DD Form 1354, Transfer and Acceptance of Real Property.

6.0 FINAL INSPECTION

The contractor shall conduct a final inspection with base personnel. The inspection shall concentrate on the items identified at the pre-final inspection and recorded as pre-final inspection items (punch list). A final inspection shall not be performed until the pre-final inspection items (punch list) have been resolved. The contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property at the final inspection.

7.0 DELIVERY/WARRANTY

The contractor shall complete all inspection and commissioning requirements prior to final inspection. The contractor shall also prepare and submit a draft DD 1354 (“Transfer and Acceptance of DOD Real Property”) at least 14 calendar days prior to requesting a pre-final inspection. The contractor shall incorporate Government comments from the draft DD 1354 and submit a final DD 1354 at the final inspection. The warranty shall be issued in accordance with FAR 52.246-21.

8.0 CONTRACT ADMINSTRATION / POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

8.1 Contracting Officer (CO)

Mr. Kurt Armbruster

47 CONF/LGCB

171 Alabama Ave Bldg. 7, Room 125 Laughlin AFB TX 78843-5102 kurt.armbruster@us.af.mil

8.2 Contracting Officer’s Representative

Primary

2d Lt Jordan Sowden

47 CES/CENMP

251 Fourth St.

Laughlin AFB, TX 78843 Office: (830) 298-4916 DSN: 732-4916 jordan.sowden.1@us.af.mil

9.0 ATTACHMENTS

1 – Design Drawings, B328, 30 May 18, 24 Pages 2 – B328 Design Specifications, 30 May 18, 928 Pages 3 – LAFB Specific Environmental Requirements, 4 Pages 4 – AETC Installation Excellence Guide, 56 Pages 5 – LAFB Architectural Compatibility Guide, 76 Pages 6 – Asbestos Survey Report, B328, Nov 17, 101 Pages 7 – Blank Progress Schedule and Progress Report, 4 Pages 8 – Blank DD Form 1354, 2 Pages mailto:kurt.armbruster@us.af.mil mailto:jordan.sowden.1@us.af.mil

9 – Schedule of Material Submittals, 30 May 18, 24 Pages 10 – Laughlin Division 01 Specifications, 04 Jun 18, 54 Pages 11 - UFC 4-010-01 DoD AT Standards for Buildings, 9 Feb 12, 103 Pages