Site_Visit_Minutes_Hood__Duct.pdf

FA3047-16-R-0013 JBSA Fort Sam Houston, Texas

Site Visit Meeting Highlights (13 January 2016) 9:00am-12:00pm

Delay in site visit due to vistor center being undermaned. Arrival time at vistor center was

8:54am. Departed vistor center at 10:03am.

1) Contracting Officer (CO) Jorge Canavati facilitated the site visit. All interested bidders including the

Government Technical Representative Ms. Sandra Beaux and Mr. Francisco Perez were present.

Attendees provided their own transportation to the site. The site visit began at building 4197 at

10:15am on JBSA Fort Sam Houston. The following topics were addressed:

a) Attendees were reminded that all questions are to be sent via email. The Q&A will be posted to

FBO and proposal and Q&A submission time was extended.

b) Attendees were able to take pictures, notes, and measurements.

c) Attendees were notified vent lead to the outside.

d) Vent switch was turned on to allow attendees to listen to fan.

e) Shield was removed by attendees to view inside vent.

f) Attendees were asked if they needed more time before leaving.

g) Departed 10:20am

2) From building 4197, the site visit moved to building 1477 (Student Activity Center)on JBSA Ft. Sam

Houston arriving at 10:36am.

a) Attendees were able to take pictures, notes, and measurements.

b) Attendees were provided roof access.

c) Attendees were notified that dishwasher hood was not included in this requirement.

d) Attendees were reminded that the excel spreadsheet was only the cleaning schedule, and that the appendix has details on the amount of hoods and systems in each building.

e) Attendees were asked if they needed more time before leaving.

f) Departed 10:46am

3) From building 1477 (Student Activity Center), the site visit moved to building 1287 (Slagel Dining

Facility) on JBSA Ft. Sam Houston arriving at 10:50am

a) Attendees were allowed access to bottom level service line, level 1 service line, level 2, and roof access.

b) Attendees were able to take pictures, notes, and measurements at each site.

c) Attendees were asked if they needed more time before leaving.

d) Departed 11:18am

4) From building 1287 (Slagel Dining Facility), the site visit moved to building 2745 (Rocco Dining

Facility) on JBSA Ft. Sam Houston arriving at 11:30am

a) Attendees were able to take pictures, notes, and measurements at each site.

b) Attendees were allowed access to service line and roof access.

c) Attendees noticed on hood (marked KEF) latch was attached improperly. Numerical number undetected.

d) Attendees noticed hood #5 was not in service.

e) Attendees noticed overflow catch not attached to vents.

5) Mr. Canavati explained we were completed with the site visit, reminded attendees to visit FBO to review instruction in solicitation and the extension for Q&A and proposals. Attendees were also told that site visit attendance record and minutes would be posted to FBO as soon as possible.

a)Site Visit concluded at 11:51

(END)