Q A_Hood_and_Duct.pdf

Hood & Duct Solicitation # FA3047-16-R-0013

Q & A 1-28 Answered 8 Jan 16

Q 1) We are certified by the CHDCA (Certified Hood and Duct Cleaners Association) . Is this accepted?

A 1) Yes

Q 2) Are the hoods in building 1287 all single sided hoods, if not was each side listed separately?

A 2) No, they are not listed separated – different sizes provided in the Technical Exhibit.

Q 3) Is there specific months for the Quarterly and Semi-Annual cleanings?

A 3) Yes

Q 4) Is there a current contract and and what is the current contract number and price?

A 4)Randolph Contract # FA3089-11-P-0012, $92,590.70. Ft. Sam Houston & Camp Bullis Contract #

W9124j-11-P-0040, $1,090,976.51

Q 5) Will there be a walk thru of any of the facilities JBSA Lackland, FT Sam, Camp Bullis or JBSA

Randolph? Is there a point of contact we can have at each site to be able to visit and inspect current

Hood systems?

A 5) No

Q 6) Does this solicitation include the cleaning of all the filters for each hood system as well? If so how many filters are in each hood system? what sizes are the filters?

A 6) Technical Exhibit 1

Q 7) What type of roof access do we have for each site?

A 7) Attic ladders and extension ladders

Q 8) What type of metal are the hood system filters?

A 8) Stainless Steel

Q 9) What type of ansul systems do each hood system have and when was there last inspection done?

How often are the ansul systems checked and inspected?

A 9) Fort Sam Houston:

Majority are Ansul R102 – wet systems - the rest are as follows: Amerex, Denlar, and Range Guard

– The systems are checked twice a year and the last inspection was Nov 2015. Randolph AFB: Ansul and last inspection was Oct 2015. The systems are checked twice a year also.

Q 10) Are we allowed to dump the captured water into the grease trap at any of the sites?

A 10) No

Q 11) At each site after service is provided we are supposed to provide a work ticket. Who signs the work ticket after the service has been provided?

A11) Yes, it is usually the facility manager or the person on site that will sign the work ticket.

Q 12) I think something is wrong with the estimated quantity of the spreadsheet. According to the technical exhibit 1, bldg. #325 have hood #1 to #8, and need to get clean semi-annual. Therefore, the formula in the spreadsheet should be 8 (each) multiply by 2 (semi-annual). By doing so, it is clear that there are 8 hoods need to get clean twice a year in building #325. Then building #1287 is showing 9 hoods that need to get clean every month. Therefore, the spreadsheet formula is 9 (each) multiply by 12

(monthly). Please review the spreadsheet to get an accurate bid.

A 12) No, please refernce the tech exhibit.

Q 13)Please provide me with the estimated value/cost for the JBSA Fort Sam Houston, Camp Bullis and

Randolph Hood and Duct Cleaning Service?

A 13) No

Q 14) When is site visit for this solicitation? When and where is the meeting place?

A 14) There will not be a site visit for this solicitation, at this time.

Q 15) Can we come visit site on our own?

A 15) We will not sponsor contractors to survey the site

Q 16) In instructions for solicitors, I'm reading Tab 2: Financial Disclosure Release Statement. "Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead". Are you asking my bank information? My company does not have a business loan, all of my equipment are paid for and I just have business credit card.

What should I put in Tab 2?

A 16) It is an authorizaton to request infromation from your current financial institution or lender.

Q 17) In section 1.4 "Special Qualifications" the reading states that all personnel will need IKECA certification. Will you accept a bid if the IKECA certification covers the business or owner only and not each individual technician?

A 17) Yes, we will accept IKECA certification for the business

Q 18) In the PWS, 1.4, Certification from either IKECA or Phil Ackland. Is this certification needed to be submitted with our pricing and data by January 19th, 2016? Or, can it be submitted after award?

A 18) Must be submitted with offer.

Q 19) Do you have any language in this solicitation regarding the use of subcontractors to complete this contract?

A 19) please refer to solicitation.

Q 20) Can we have a site visit date?

A 20) No

Q 21) In the PWS, 1.3 Clean-up: JBSA is requiring the hood/duct service contractor to capture and dispose of all generated waste, including the “run-off from the hoods/ducts.

Q 21A) Why does JBSA require this?

A 21A) It is an NFPA 96 requirement

Q 21 B) Can you be more specific with regards to this requirement? For example, are you meaning that

“run-off” water should not be allowed to access the storm drain system?

A 21B) Yes, it needs to be captured and disposed of properly.

Q 21C) Do you have a lack of grease traps at each facility?

A 21C) No

Q 21D) What if we bring our own grease trap?

A 21D) You may bring your own grease traps

Q 21E) Is it the PH of the “run-off” water?

A 21E) No

Q 22) What was the total amount of this contract for the last award?

A 22) Randolph Contract # FA3089-11-P-0012, $92,590.70. Ft. Sam Houston & Camp Bullis Contract #

W9124J-11-P-0040, $1,090,976.51

Q 23) Is the current PWS for this solicitation the same as in the last awarded solicitation? Meaning, the use of the NFPA 96 Standards.

A 23) The current contracts comply with NFPA96 Standards.

Q 24)In the PWS section 1.4 Special Qualifications.

Can we make an exception here if our Crew leaders are currently certified Under a different certification

Certified Hood and Duct cleaning association and certification (CHDCA). IF not we are currently applying for the PAC certification and crew leader certifications. As long as they are certified before the contract date will this count?

A24) All documents must be provided in accordance with the solcitation.

Q 25) Do all crew leaders only have to have a certification.

A 25) Yes

Q 26) We have several helpers do they need to have the certification also?

A 26) No

Q 27) When do the employees and crew leaders need to show proof of certification?

A 27) At the time of proposal submission

Q 28) If all crew leaders and helpers are currently in the process of getting the certification how do we show proof?

A 28) please refer to the instructions in the solicitation