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IT INDUSTRY DAY QUESTIONS
| 1 |
| Regarding Market Results, of the 4 who said they were interested in being a PRIME does that mean that these 4 were able to prime it with no teaming partners? |
| The contractors did not specify if they would use teaming partners or not. |
| 2 |
| Evaluation Factors show need for 3yr in s/w apps and platforms for AFCEE mission. Is this a limit to competition? |
| The procurement is not restricted to offeror’s that have past experience with AFCEE. The PWS will be revised to provide clarification. |
| 3 |
| Will presentations be made available? |
Will there be multiple awards?
Who is the incumbent?
Will awardee require TS clearance?
Presentations are posted on FBO and the AFCEE website.
One award will be made.
The current contractor is Vista Technical Services TS clearance is not required.
| 4 |
| Are there an estimated number of task orders annually? |
| 7-10 awarded last year |
| 5 |
| Is there a facility security clearance request? |
| Yes. Please reference the PWS for additional security requirements. |
| 6 |
| Has there been any consideration to taking this requirement either WO or SDVOSB since these programs now have partly with 8(a)? |
| This requirement is in the 8a program and cannot be removed unless the SBA agrees to its release. Market research supports it remaining in the 8a program. |
| 7 |
| What happens to a mentor who is incapable of assisting a protégé either because of lack of knowledge or a discriminatory attitude toward protégé? |
| This matter will need to be addressed with the company’s Business Development Specialist (BDS) at their local Small Business Administration District Office. |
| 8 |
| Does a JV agreement need to be submitted thru the San Antonio SBA district office or our local SBA office? |
| Your District office. |
| 9 |
| The RFP requires prime contractors to provide Teaming arrangements in the contracts volume in the entire agreement, or just the signature pace? |
| Yes, the entire agreement is to be submitted. |
| 10 |
| Will a JV between an 8a and a large business mitigate the OCI requirement of the procurement? |
| No |
| 11 |
| When do you really think the RFP will be released? |
| August 2011 |
| 12 |
| How much turn time do you expect for writing proposals? |
| Estimated 45 days |
| 13 |
| Does “technically acceptable” mean minimum required performance? |
| Technically acceptable is defined as “Proposal clearly meets the minimum requirements of the solicitation”. |
| 14 |
| How do we get a copy of the slides? |
| They are posted on FBO and the AFCEE website. |
| 15 |
| Are contractors performing on other AFCEE contracts eligible to participate on this effort? ECOSE, GEITA, OTHER. |
| No |
| 16 |
| If a contractor has other contracts with AFCEE, would that cause an OCI concern if they were to compete for this opportunity? |
Yes
| 17 |
| Is the current contractor still qualified as a 8a under SBA? |
Was the bridge contract awarded to the contractor who was awarded the original contract?
We do not have access to the size status of the original contractor.
The current contract for interim services was awarded to Vista Technical
| 18 |
| Who is incumbent? What was the dollar amount? How was their performance? |
| The incumbent contract was not awarded by 802 CONS and we do not have access to the requested information. |
| 19 |
| Who Is the incumbent contractor on the current AFCEE IT contract? Will the incumbent be able to compete as an 8a prime offer on the AFCEE IT support procurement? |
| The current contractor providing services is Vista Technical Services. They are eligible to compete on this procurement. |
| 20 |
| Is this contract exempt from the mandatory use policy for NETCENSTS? |
| NETCENTS waiver was obtained. |
| 21 |
| Will past performance be reviewed as an integrated team for eval? |
| No |
| 22 |
| Will you rely on team’s expertise or must the past performance be from the 8a itself? |
| Prime contractor must have performed 50% of the corporate experience submitted for evaluation. |
| 23 |
| There are several errors in the DRFP. Are you collecting questions & when do you anticipate answering them. |
| 20 Jul 2011 |
| 24 |
| Will key personnel past performance be considered? |
| Past performance is not an evaluation factor |
| 25 |
| How many past performance citations are required? How many from prime? Quantity allowed from subcontractors? |
| See response to question # 24. |
| 26 |
| Will you require past performance over 5 years or 3 years? |
| See response to question # 24. |
| 27 |
| Can the government please clarify how they intend to level the playing field in reference to past performance? Very few small businesses have past performance with the size of this one except joint ventures, let alone 8a figures. |
| Prime contractor must have performed 50% of the corporate experience submitted for evaluation. |
| 28 |
| You mentioned Price & Technical. Will you be looking at cost realism & risk factors? |
| No |
| 29 |
| Task orders- Can you describe how you envision the task orders will be executed? |
| Request for proposals will be issued as requirements are identified. |
| 30 |
| Please explain 3.1(c) “Letters of withdrawal” (page 127 of DRFP) and the associated intent of 3.1 (c)? |
| This applies to Organizational Conflict of Interest (OCI). If a current affiliation exists with an AFCEE contractor, other than an AFCEE IT Services contractor, the Offeror must provide a letter of withdrawal for all future work associated with the AFCEE contractor. |
| 31 |
| Is it “mandatory” to bid to the exact hours specified in the “B” tables or are the hours specified just maximum thresholds? |
| It is mandatory to price the exact hours specified in the solicitation. |
| 32 |
| Schedule B states this is FFP. Is this a true FFP where we bill at ½ of the cost or is this a FFP labor rate which is treated as a T&M? |
| The contract will be FFP. |
| 33 |
| Will the task orders consist of a total number of hours at a fixed rate or single fixed price where the contractor will manage hours? |
| Total number of hours at fixed rates. |
| 34 |
| What is the architecture of the legacy systems? Are they .net-based web applications interfacing with SQL server? Or are they Java-based interfacing with Oracle? |
| Systems utilize both architectures. |
| 35 |
| If this contract is for IT services, then why on Ms. O’Neill’s slide is it asking for chemist, Env. Eng’s, etc. (non IT)? |
Who is incumbent?
Are they able to bid again?
Please refer to PWS, Para 1.12.1 for a description of the services required to be performed by Subject Matter Experts.
VISTA Technical Services Yes
| 36 |
| The RFP provides a travel ceiling of $14,800. What is the purpose of the travel budget? |
| Conferences; Remote Office support; Other |
| 37 |
| The RFP assigns each labor category to a separate Sub CLIN. Is it your intention to issue separate TO’s for each sub CLIN? |
| No, Task Orders may be a combination of CLINs |
| 38 |
| The PWS describes work efforts at several remote office (RO) locations. Can you tell us how many and which labor categories are planned for each location? Or will support for the RO’s be provided from San Antonio? |
| Support for the AFCEE Regional Offices (ROs) will be provided out of Lackland AFB, Bldg 171. |
| 39 |
| Labor Cats Program Managers, Program Support Task leaders and System Analyst are given in the PWS, but not mentioned in Section B. Conversely, System Administration III and AFCEE IT Customer Support services have hours evaluated in the Section B, but has no mention in PWS. Can the gov’t please clarify this? |
| The PWS will be updated to provide clarification. |
| 40 |
| Regarding 4.5.C(page 129 DRFP) & 1.2.C (page 132 DRFP) “ The offeror shall provide 3 years of continuous past experience with all software applications and platforms used to support the AFCEE mission”. Is this procurement restricted to offeror’s that have this specific past performance with AFCEE? If so, please provide a comprehensive list of all software applications and platforms used to support the AFCEE mission. |
| No the procurement is not restricted to offeror’s that have past experience with AFCEE. |
| 41 |
| RFP Section B, CLIN X001AD, Systems Administration Svs, Level III, refers to “PWS para 1.4.1.3.” There is no such paragraph in the Performance Work Statement (PWS). Further, Section 5 of the PWS does not define a System Administrator, Level III. Will this CLIN item be deleted or will the Government revise PWS Sections 1.4.1 and 5.6 to include Systems Administration Svs, Level III and System Administrator, Level III descriptions? |
| The PWS will be updated to provide clarification. |
| 42 |
| RFP Section B, CLIN X001AM, AFCEE IT Customer Support Svs, refers to “PWS para 1.7.” This paragraph refers to services that would likely be performed by a labor category such as Help Desk Specialist. PWS Section 5 contains no description of such a labor category. Will the Government consider adding a labor category description for individuals to perform the services defined in PWS Section 1.7? |
The PWS will be updated to include this labor category.
| 43 |
| Performance Work Statement (PWS) Section 1.0 states that while the majority of AFCEE personnel are located at Port San Antonio, TX, some personnel are employed in three regional offices and one satellite location. |
(a) Are any of the IT support personnel provided under the proposed contract permanently located at any of the four regional/satellite sites? If so, will the Government identify number and labor category of contractor personnel by site?
(b) Will the government provide a list of hardware and software configuration items supported at each of the sites to be supported under the proposed contract?
See response to question # 38.
| 44 |
| In Performance Work Statement (PWS) Section 1.1, the second paragraph that begins “Administration, operation, and maintenance of …” appears that it should be numbered as paragraph 1.1.1. Is this assumption correct? |
| Yes. The PWS will be corrected. |
| 45 |
| Performance Work Statement (PWS) Section 1.13 defines a requirement for Information Request Services. There appears to be no labor category defined in PWS Section 5 with the qualifications required to provide these services. Will the Government consider adding a labor category to perform the Information Request Services? |
Depending on the requested information various labor categories could be utilized to perform these services (i.e., Subject Matter Expect, Scientific Professional, Application Programmer, etc.).
| 46 |
| Performance Work Statement (PWS) Section 5.1 defines the qualifications for a Program Manager. There does not appear to be a CLIN in RFP Section B for this labor category and function. Will the Government add a CLIN for this position/function? |
The PWS will be updated to delete “Program Manager.” It is expected that program management is inherent in the Offerors’ overhead costs.
| 47 |
| Performance Work Statement (PWS) Section 5.2.2, System Information Assurance Manager, Level II (IAM2), states: “All requirements of above IAM1 (5.2.3) apply, plus a total of 8 years experience in the IA arena.” |
(a) It appears that the reference to IAM1 should be 5.2.1. Correct?
(b) The IAM1 requires 6 years experience in the IA arena. Is the intent of 5.2.2 that the IAM2 should have 8 years instead of 6 years experience? If so, recommend the wording in 5.2.2 be changed to read: “All requirements of above IAM1 (5.2.3) apply, except that a total of 8 years experience in the IA arena is required.”
(a) Yes, the PWS will be corrected to clarify.
(b) The PWS will be corrected to clarify.
Performance Work Statement (PWS) Section 5.7.1, Programming Support Task Leader, states: “… the special expertise waiver from that section [5.7.6] cannot be applied here.” Section 5.7.6 contains no reference to a special expertise waiver. Please clarify.
Please see Section 5.0 regarding the waiver. The PWS will be updated to provide clarification.
| 49 |
| In Performance Work Statement (PWS) Section 5.11, paragraph 5.11.1 appears to be missing. Should the existing subparagraphs be renumbered as 5.11.1 through 5.11.4? |
Yes. The PWS will be updated accordingly.
| 50 |
| Performance Work Statement (PWS) Section 5.11.5 lists an “Information Assurance Officer (IAO)” as an Information Assurance Technical Level II position. The IAO position is not defined elsewhere in PWS Section 5. Please clarify. |
IAO will be removed from the PWS to provide clarity.
| 51 |
| In Proposal Preparation Instructions Section 2.2, Table 2.2 indicates that the completed Schedule B should be provided in Volume I and also in Volume III. Is the intent that the offerors provide two identical copies of Schedule B, one in each volume? |
This will be clarified in the final RFP.
| 52 |
| In Proposal Preparation Instructions Section 2.3.8, it states that the “original” of each proposal volume is to be 2-hole punched. In Section 3.3, it states that the “original” copy of the Model Contract is to be provided without any punched holes. Please clarify which instruction takes precedence. If the original Model Contract is not hole punched, should the remainder of the original of Volume I be hole punched? |
This will be clarified in the final RFP.
| 53 |
| In Proposal Preparation Instructions Section 4.2, offerors are required to provide sample resumes for 12 key personnel. Are these resumes excluded from the 15 page limit of this Technical/Management Approach section of the proposal? If so, may these resumes be provided as an Appendix to Volume II Technical Proposal? Is there a page limit on each resume? |
No, resumes are not excluded from the 15 page limit of the Technical/Management Approach. Offerors must meet the requirements for the Technical/Management Approach Subfactor in the 15 pages allocated.
| 54 |
| Proposal Preparation Instructions Section 5.2 refers to “… the Section B (Bid Schedule) of the RFP and the electronic Section B (Bid Schedule) provided at Attachment B of this RFP, …” |
(a) Please confirm that pages 3 through 107 of 163 pages of the Draft RFP constitute the Schedule B (Bid Schedule).
(b) No Attachment B was provided with the Draft RFP. Will this attachment be provided with the Final RFP? How does Attachment B differ from Schedule B?
(a) Pages 3 through 107 constitute the Schedule B
(b) An electronic Schedule B will be provided in the final RFP. Attachment B contains a Schedule B.
| 55 |
| Proposal Preparation Instructions Section 5.2 states that offerors should submit the completed Bid Schedule “… with Volume I Price Proposal …” Should this statement be corrected to read “Volume III Price Proposal”? |
Yes
| 56 |
| Could you please post on Fed Biz a copy of the industry attendee list for the industry day, which was held on 11 July 2011. |
Attendee list will be posted.
