Attachment 6 - Instructions to Offerors and Evaluation Criteria.pdf

Instructions to Offerors and Evaluation Criteria

REQUIREMENT INFORMATION

• This summary is to establish a requirement for Building 3311 Chiller Replacement

• The offeror must provide all the items, materials, and equipment as specified in Attachment 1

- B3311_ASoW_Replace Chiller_1135105_V6

• A single award will be made as a result of this RFQ to the lowest-priced, technically acceptable offeror. This acquisition will be made as a small business set aside. The successful offeror must be a Small Business.

NOTICE OF PRE-QUOTE SITE VISIT

A pre-quote site visit will be conducted at the 17th Contracting Squadron, Goodfellow AFB, Building 707, 210 Schertz Blvd, San Angelo, TX 76908 on 23 February 2023 at 1:00 PM CST for the purpose of a Statement of Work (SOW) briefing and visits to the work site.

• Please submit the following no later than Monday 17 February 2023 at 12:00pm CST to attend in accordance with Attachment 4 – BAL Template(Working Copy). Information will be submitted to SSgt Samuel Reynolds, Contract Specialist, 17th Contracting Squadron, Goodfellow AFB. samuel.reynolds.5@us.af.mil o Full Name o Date of Birth o Last four numbers of your SSN o Driver’s license number and state

• A record of the site visit shall be made and available to all attendees. The record will include minutes of the meeting and a list of all attendees.

QUESTIONS & ANSWERS (Q&A)

• Questions and Answers (Q&A): Participating site visit parties are requested to submit questions to the point of contact noted above not later than 28 February 2023 at 1:00PM CST. Answers will be posted to SAM.gov no later than 3 March 2023 at

1:00PM CST.

QUOTE

The Contractor shall submit a written quote in response the SAM.gov, Request for Quote (RFQ), for consideration before the due date and time. Quotes are due no later than 10 March 2023 at 1:00PM CST per the Solicitation. Quotes must be routed through email to SSgt Samuel Reynolds at samuel.reynolds.5@us.af.mil or TSgt Patrick Berger at patrick.berger@us.af.mil. Your quote shall include the following:

A Cover Letter that provides the following information:

• RFQ number mailto:samuel.reynolds.5@us.af.mil

• Small Business Status/Categories as appropriate

• Company point of contact with email and phone number

• Company CAGE Code

• A statement that your company understands the requirements specified in the Statement of Work (SOW) and will meet the performance standards and requirements therein

• A statement that your company understands the CLIN structure as written

Quoting parties are to propose to the following CLIN structure for this task order, see Schedule B in the Solicitation:

Item Supplies/Service Quantity Unit Unit Price Amount CLIN 0001 B3311 Chiller

Replacement

Job

$0.00

$.00

Offerors shall provide the technical methodology/approach to be used in performing the requirements of the SOW. Contractor shall provide the following as part of their quote:

• Specifications as required in the SOW that will be used to replace Trane 170 Ton air cooled chiller

• Documentation shall address all technical criteria listed in the table below.

EVALUATION CRITERIA

The Government anticipates awarding a Contract to the lowest priced technically acceptable quote that meets all technical criteria. The Government will evaluate quotes based on the factors described below.

• Technical:

o Quoting parties must specifically identify the approach, technology, and materials proposed. As well as the tools and methodologies of how the solution/approach will be executed. The Government will perform a technical evaluation of the approach to ensure it is technically acceptable. The characteristics of the approach, technology, and materials used (in conjunction with the other evaluation factors) will be used to determine the Quote which provides the best value to the Government.

The Quote will be evaluated using the following Technical Criteria Checklist. Quotes must meet all technical criteria to be deemed technically acceptable. Quotes not meeting these requirements will not be considered for award.

Technical Criteria YES NO

Technical Approach - Meets all objectives outlined in Section 3.1.1 of the SOW.

• Price:

o For award purposes quote amounts will be evaluated for reasonableness. Quotes

Technical Quote - Meets all objectives outlined in Section 3.1.1 of the SOW.

Technical Criteria which are excessively high or low may be considered unreasonable and may receive no further consideration.

POST-AWARD REQUIREMENTS

• During post-award the Contractor will schedule and host a weekly Integrated Project Team (IPT) meeting to discuss the current state of the contract. Attendees will include at a minimum, the Contractor, any sub-contractor representatives, the Government Project Manager, and the Contract Specialist.

• During post-award the Contractor will create and maintain a project binder in a format of their choosing.

At a minimum the project binder will record the project description, list of contacts, IMS, IPT meeting action items, and IPT meeting minutes.

ASSUMPTIONS, CONDITIONS & EXCEPTIONS

NOTE: Any exception to the RFQ may render a quote unacceptable.

If your company takes exception to any of the requirements of the SOW or terms/conditions of this contract, they must be clearly identified in your quote. These will be reviewed for potential impact on your ability to successfully meet the Government’s requirements. Any assumptions, conditions or exceptions which may negatively impact performance of this requirement could render the quote ineligible for award.

6 Attachments:

1. B3311_ASoW_Replace Chiller_1135105_V6OSP Standardization B519 Phase 2 SOO

2. Contractor_s Guide

3. Base Access Letter (Working Copy)

4. Nonappropriated Fund Standard Clauses 6 May 2022

5. Instruction to Offerors and Evaluation Criteria