Site_Visit_MEMO_-_Trn_Maint_Complete.pdf

25 Jul 17

MEMORANDUM FOR RECORD

SUBJECT: Solicitation FA3030-17-R-0003, Trainer Maintenance, Pre-Proposal Site Visit

1. A site visit was conducted on 19 Jul 17 at 0900, for the above reference project. The following individuals were in attendance:

NAME ORGANIZATION PHONE NUMBER

Jennifer Jefferson 17CONS 325-654-3605

Mark Seals 17TRSS 325-654-3732

Scott Hall T Square LSC 249-7282

Darren Womack DenMar 580-306-5464

Quetta Fritsch DenMar 580-355-8900

Dennis Holland SWFS 405-949-2901

2. The following clarifications were made for Solicitation FA3030-17-R-0003:

a. As of the date of this meeting, no amendments have been issued.

b. Proposals are due 28 Jul 17 at 2:00 pm.

c. All equipment used is government owned, except the contractor’s vehicle.

d. The work being performed is at the contractor’s facility, Bldg 3439, and some is also performed at the fire school itself.

3. The site visit concluded at 10:30 AM.

4. Questions/Answers:

Question 1 - Who is the current Incumbent on this contract?

Response - DENMAR Services

605 SW B Ave Ste 2

Lawton, OK, 73501-3962

Question 2 - Can you provide the current contract number?

Response - FA3030-13-C-0004

Question 3 - Can provide the current Contract Period of Performance and total contract value?

Response - POP is 01 Apr 12 to 30 Sep 17; Total Contract Value is $5.3MQuestion 4 –

Ref: Solicitation Instructions for Proposal Preparation, Page 71, Table 1.2 – Proposal

Organization, identifies 3 copies for Volumes I, II and III. Paragraph 1.4 Distribution, Page

72, states “The ‘original’ proposal shall be identified”.

Does the submission requirements for 3 copies for Volumes I, II and III include the original proposal, i.e. an original and 2 copies to equal 3 copies? Please clarify.

Response - The submission requirement is 3 copies; An original plus 2 copies.

Question 4 - With the “original” proposal being identified, does the subsequent copies need to also be identified, i.e. Copy 1, Copy 2, etc.? Please clarify.

Response – No, there is no requirement to label copies.

Question 5 –

[2] Ref: Solicitation Instructions for Proposal Preparation, Page 75, Paragraph 4.1 General, states “Offerors shall provide a questionnaire to relevant past performance efforts for any not reported in CPARS.”

Please confirm that if you are a prime contractor and have CPARS for your cited relevant past performance, you do NOT have to submit a questionnaire for the cited contract?

Response – Correct, the government will review all CPARS reports and consider those that are relevant and recent as defined in the solicitation.

Question 6 -

[3] Ref: PWS Paragraph 1.1.3.1.3, states “The provider will be required to respond within 1 hour to provide after-hours maintenance for emergencies.”

For contract pricing purposes, will the Government provide offerors with an estimate of the number of after-hour maintenance actions to cover emergencies per year?

Response – Historically over the past 5 years this has not been used. Currently there are no swing or night shift classes but there is a possibility that these could be re-actived. In this case, it would be billed to the CLIN for emergency hours.

Question 7 - Will the Government consider including a reimbursable CLIN in the contract to cover after-hour maintenance for emergencies?

Response – Yes, a CLIN will be added, in the case this is needed.

Question 8 - How are quotes going to be sorted and reviewed?

Response - In accordance with 52.212-2, Evaluation – Commercial Items (Oct 2014), a.

Basis for award the following is provided:

…the Source Selection Evaluation Team (SSET) will capture the TEP for each offer and rank them lowest to highest. After they are arranged the evaluations will begin for the three lowest priced proposals. First, the Technical Volume (Volume I) will be evaluated. Second, the Past Performance Volume (Volume II) will be evaluated for all technically acceptable proposals. Proposals that have been rated as

"Acceptable" in both the Technical and Past Performance factors will then be evaluated based on the reasonableness and balance of the price.

Question 9 - For Sub factor 3: Certifications are the facility and technician certifications covered by the government or the contractor?

Response - These are both responsibilities of contractor to make sure the facility and the personnel hold the accurate certifications to continue work on the Air Packs (MSA). Individuals, who work on MSA air packs, must be certified as a M7 Responder certified Air Mask Education

(C.A.R.E.) Technician. The personnel who are certified send certifications to MSA to receive the facility certification. The air pack facility, the room where the work is taking place, is a certified

C.A.R.E. authorized repair center. Subject certification should be issued the awardee. These certifications are given by MSA.

5. No further clarifications are made as a result of this document.