2017_PWS_Trainer_Maintenance_Revised_26_Jul_17.pdf

PERFORMANCE WORK STATEMENT

Trainer Maintenance Goodfellow AFB, TX 76908 09 M ay 2 017

R ev i se d 26 J u l 17

INDEX

Index Index 2 Section 1 Description of Services 3-8 Section 2 Service Delivery Summary 8-10 Section 3 Government Property and Services 10-14 Section 4 General Information 14-18

Appendices A. Publications and Forms 18-22 B. Workload Estimates 22-23 C. Maps 23-24 D. Required Reports 24-25 E. Collateral Tasks 25 F. Government Property and Services 26

FA. GFP Facilities 26 FB. Government Furnished Training 26-27

G. Acronyms 27-39 H. Operation Plans (OPLANS) 40 I. Antiterrorism/Force Protection 40-41

SECTION 1

1. TRAINER MAINTENANCE

1.1. DESCRIPTIONS OF SERVICES

1.1.1. SUMMARY OF EXPECTATIONS: Trainer Maintenance shall be a service dedicated to provide maintenance on training devices, Aerospace Ground Equipment (AGE), and historical/static displays used by the 17th Training Wing and the Louis F. Garland Fire Training Academy at Goodfellow AFB, TX. The service provider is expected to perform the Trainer Maintenance service requirements under provisions of FAR Part 46 and other regulations that cover the performance of Trainer Maintenance. This approach differs significantly from other service areas that measure service provider performance against performance objectives. The service provider’s performance will be measured by a Quality Assurance Surveillance Plan (QASP) or similar plan as well as by the standards detailed in the Trainer Maintenance Services Summary. This service also provides the use of Integrated Maintenance Data Systems (IMDS), formerly C o r e A u t o m a t e d M a i n t e n a n c e S y s t e m ( CAMS), to ensure the best; most efficient, safe, reliable, and effective resources are made available to Goodfellow Air Force Base (GAFB). The service provider is expected to preserve historical/static displays assigned to Goodfellow AFB in accordance with (IAW) AFI 84-103 and other applicable instructions. As of March 2016, there are over 2,200 training devices assigned, including 9 static/historical display aircraft, and 18 static/display firetrucks.

At the present time, there is no ground instructional trainer aircraft (GITAs) assigned, but that situation may change as training requirements change. GITAs will be maintained as required by applicable technical order. Immediate response to provide support equipment for short notice contingencies/exercises is expected. The service provider is expected to operate on a three level priority system for maintenance actions: Priority 1 (Emergency) - May cause injury to personnel or damage to a resource; response is immediate upon notification. Priority 2 - May cause a training degradation or loss of training time;

response is within 30 minutes upon notification. Priority 3 – Routine Maintenance actions; response is within 8 hours upon notification. The service provider is expected to set up and prepare newly acquired assets for display/training, relocate assets as required not to include historical aircraft or firetrucks, prepare for shipment/disposal when the training devices are no longer required, and maintain government furnished equipment provided. For non-regulated commercially available items, the service provider is expected to account for, order, receive, issue, ship and inspect assets IAW the best business practices to provide the best value to the government. Contractor personnel shall wear distinctive uniforms in the performance of this contract.

1.1.2 The service provider is expected to perform all duties and tasks associated with trainer maintenance. In doing so, the service provider shall 1) Maintain Wing Training Devices/GITAs; 2) Maintain Wing Historical/Static Displays; 3) Maintain Wing Aerospace Ground Equipment (AGE); 4) Use Integrated Maintenance Data System; 5) Perform Respirator Fit-Testing. Trainer Maintenance work areas require the management and maintaining of the following critical areas: Tool and equipment management, Foreign Object (FO) prevention, housekeeping procedures (all applicable areas and facilities are included), Technical Order (TO) maintenance, Air Force Technical Order (AFTO) forms documentation, and recording of information in automated systems such as IMDS, physical security, conservation of utilities, fire prevention, environmental protection, and facilities management supply procedures. The service provider shall meet and achieve the required standards contained in the Services Summary.

1.1.3. TRAINER MAINTENANCE SERVICE: The service provider shall:

1.1.3.1. MAINTAIN WING TRAINING DEVICES: The service provider shall ensure that government supplied training devices and Support Equipment (SE) are maintained in a safe and reliable manner to support training and the mission requirements with no mission impact due to maintenance (refer to Appendix FE for assigned trainers and SE). Trainer and SE requirements continually change and are driven by academy requirements. The provider shall consistently work to be knowledgeable of new training requirements and work with users (customers) to accomplish changes/ upgrades as required.

Ensure a sufficient number of trainers are serviceable to prevent training degradations.

1.1.3.1.1. Establish a maintenance function to include quality assurance, training, analysis, data management, material management, plans and scheduling, and production management for on and off equipment maintenance. Responsibilities shall include scheduled and unscheduled maintenance, deferred discrepancy management, local and command-directed inspections, cleaning, corrosion control, ground handling, and servicing.

1.1.3.1.2. Maintain a comprehensive and current library of applicable Technical Orders (TOs), Air Force, major command (MAJCOM), local instructions, and commercial/manufactures’ manuals to ensure Trainer Maintenance requirements are understood and properly applied. All applicable Technical Orders, commercial/manufacture manuals and Locally Developed Checklists are mandatory publications.

1.1.3.1.3. Plan and coordinate personnel to perform the required tasks Monday through Friday, excluding Federal holidays. Maintenance operating hours for the maintenance functions shall be consistent with meeting mission requirements, outcomes, and customer’s needs. A manager or designated representative shall be available during the hours of 0700 - 1530, Monday through Friday. At times the academy may operate two shifts to meet student loads. The provider shall stagger shifts so that workers are present to provide maintenance during second shift. The provider will be required to respond within 1 hour to provide after-hours maintenance for emergencies. Any other overtime requests for non-emergency maintenance must be approved in advance.

1.1.3.1.3.1 The Service Provider may be required to perform emergency services. Should such emergency requirements arise, the Contracting Officer will notify the Service Provider what specific services are required and the anticipated timeframe(s). The Service Provider shall invoice for services provided under CLINs 0005, 1004, 2004, 3004, and 4004 per manhour worked.

1.1.3.1.4. Provide only properly trained, duly qualified/certified technicians with experience in related work areas. Personnel who perform trainer/GITA/support equipment maintenance must have at least one year of recent (within past five years) equivalent maintenance experience applicable to the type of equipment being maintained. Personnel that perform trainer and support equipment maintenance who do not meet the work experience criteria, shall complete a comprehensive training program prior to performing maintenance.

Personal training records are required for all maintenance personnel.

1.1.3.1.4.1. Ensure employees maintain current and valid professional certification/license before performing the following maintenance tasks:

1.1.3.1.4.1.1. Survival Equipment: Certification for performing maintenance on all types of airpack portable breathing apparatus that the academy uses.

1.1.3.1.4.1.2. Technician Type Universal Certification (Ozone Depleting Substances) IAW 40 CFR 82 Sub Part F.

1.1.3.1.4.2. Ensure only qualified personnel clear red X symbols, Not Repairable This Station (NRTS) tags, danger tags, and In-Process Inspections (IPIs).

1.1.3.1.5. Perform scheduled and unscheduled inspections, repairs, operational checks, time compliance technical orders (TCTO), calibrations, installation, corrosion control, servicing, washing, and limited fabrication, to provide mission capable (MC) trainers, trainer/support equipment, and subassemblies. Service provider caused awaiting maintenance (AWM) backlog generated within the confines of this contract will be eliminated prior to end of the contract.

1.1.3.1.6. Respond to scheduled or unscheduled maintenance requests. When the service provider’s actions change a trainer’s status, the service provider shall advise the customer of the change(s).

1.1.3.1.7. Perform scheduled and unscheduled re-positioning of trainers, and SE. Historical/Static displays are not included. This includes ensuring proper configuration, proper installation (which may include coordinating with Base Civil Engineers), and positioning for maintenance access.

1.1.3.1.7.1. Dismantle and prepare for shipment of all trainers, Defense Reutilization and Marketing Office (DRMO) turn-ins IAW TOs and or manufacture shipment instructions. Aircraft will probably be beyond the capability of the service provider. The service provider will accomplish as much of the job as practical and coordinate with training group personnel to ensure the remainder of the task is completed.

1.1.3.1.7.1.1. Accomplish all save list and demilitarization actions IAW applicable DOD and Air Force directives prior to DRMO turn-in actions.

1.1.3.1.7.1.2. The service provider shall accomplish all GFE turn-in action, e.g. removal of wheels, handles fluid drainage, etc., IAW TO and local instructions.

1.1.3.1.7.1.3. The service provider shall separate and salvage scrap. The government will be responsible for disposal of all scrap metal.

1.1.3.1.7.1.4. The service provider shall collect all scrap paper and place in furnished container. The government will provide pickup and disposal of paper.

1.1.3.1.8. Provide on and off equipment maintenance for metals technology and structural maintenance.

1.1.3.1.8.1. Perform inspection, corrosion control, painting, repair, and replacement of damaged, worn or broken components.

1.1.3.1.8.2. Provide structures support to include sheet metal repair, fiberglass, auto body, airframe structural repairs, TCTOs, cleaning, and testing of metal components.

1.1.3.1.9. Provide woodworking repair as required to include maintenance to training items made of wood and cutting of wood to facilitate training.

1.3.1.1.9.1. Refurbish and/or build roof section trainers, refurbish fire investigation trainers to include replacement of drywall, doors, windows, ceiling, floor, etc. as required. The academy will prepare the trainers by removing all items, leaving an empty trainer.

1.3.1.1.9.10. Provide general aircraft structural and component maintenance support to include preparation, TCTOs and repair of functional and or non-functional component for non-flying and or non-operational aircraft trainers.

1.1.3.1.11. Provide machine shop support to include repair, modification, and TCTOs of equipment, parts, and assemblies.

1.1.3.1.12. Provide welding support to include repair, modification, and TCTOs of equipment, parts, and assemblies.

1.1.3.1.13. Provide corrosion control support to include detection, treatment, and application of protective coatings. Full compliance with all state, local, and federal corrosion control procedures for painting services is mandatory.

1.1.3.1.14. Provide fabric support to include repair of fire protection equipment as required.

1.1.3.1.15. Accomplish all applicable TCTOs and applicable Command J-Code TCTOs within the prescribed time frames. Required parts and/or kits shall be requisitioned within three duty days after base receipt of the TCTO and/or J-Code IAW TO 00-5-15.

1.1.3.1.15.1. Support depot and or contract field teams that may be assigned to perform trainer equipment modification/TCTOs (within service provider’s capability). This shall include, as a minimum, providing and maintaining on hand government AGE and equipment required by the depot and/or contract field teams.

1.3.1.1.16. Provide repair of fire nozzles, even though they are not recorded or included in the IMDS database.

1.1.3.1.17. All awaiting maintenance (AWM) deferred discrepancies recorded against trainers, historical and/or static displays, and support equipment shall be corrected during the next scheduled periodic inspection unless waived by the government.

1.1.3.1.17.1. Correct all AWM deferred discrepancies prior to transfer or turn-in of trainers and support equipment in accordance with TO 00-20-1 and 00-20-5. Coordinated and approved disposition instructions may override this requirement.

1.1.3.2. MAINTAIN 17th WING HISTORICAL/STATIC DISPLAYS. The service provider shall maintain static and or historical displays IAW AFI 84-103 and Historical Museum Agreement.

1.1.3.2.1. Maintain and repair the historical displays at Goodfellow AFB in cooperation with the Wing Historical Property Custodian (HPC).

1.1.3.2.1.1. Wash and inspect for corrosion historical and or static displays semiannually.

1.1.3.2.1.2. Inspect, wash, wax, and repair historical and or static displays, ensuring safety and serviceability. Perform corrosion control, painting, repair, and replacement of damaged, worn, or broken components.

1.1.3.2.1.3. Wing historian will perform an annual inspection on all historical and/or static display aircraft and fire trucks to determine which one require paint. Replicate paint schemes, logos, stars, nose art, and aircraft numbers to original or as near as possible configuration and size.

1.1.3.2.1.4. Repair historical and or static display items such as windshields, windows, tail, head, landing, beacon lights to resemble the original item.

1.1.3.2.1.5. Perform scheduled and unscheduled inspections, component reclamation actions, repairs, bird proofing, flight control securing, modifications, and corrosion control on displays.

1.1.3.2.1.6. Provide to the HPC all information required in maintaining historical maintenance records.

1.1.3.3. MAINTAIN AEROSPACE GROUND EQUIPMENT (AGE): The service provider shall provide a technician with maintenance experience of AGE to maintain safe and reliable equipment required to support training and mission requirements with no mission impact due to maintenance.

1.1.3.3.1. Provide powered and non-powered AGE maintenance. AGE items are those items of portable engines, motor driven, or non-powered ground equipment used in servicing, handling, and maintaining trainers, and historical and or static displays, subsystems, and equipment.

1.1.3.3.2. Provide for pickup, and delivery of AGE to facilitate troubleshooting, repair, modification, and inspection of powered and non-powered AGE assigned to maintenance shops and other base agencies.

1.1.3.4. USE INTEGRATED MAINTENANCE DATA SYSTEMS (IMDS)

1.1.3.4.1. Support IMDS and Air Education Training Command (AETC) automated status reporting/scheduling/technical systems.

1.1.3.4.2. Ensure assigned personnel who access IMDS data base internal files are properly trained on the reporting procedures.

1.1.3.4.3. Be responsible for all trainer maintenance duties and or requirements associated with IMDS/SBSS (Standard Base Supply System) interface to include: processing priority requests for parts and other items needed for unscheduled maintenance; processing bench stock weekly walk-through and cycle (monthly) replenishments;

ordering parts and other items needed for shop stock; processing TCTO kit requirements via IMDS/SBSS interface;

processing non-mission capable formats to report specific action taken on Mission Capability (MICAP) requirements; processing Due In From Maintenance (DIFM) changes to indicate the current status and location of DIFM assets; processing due-in/due-out inputs to ensure data in both systems are correct; processing due-out cancellations on discontinued requirements; updating the SBSS with maintenance turnaround transactions of items repaired and reused by maintenance; forcing release Due Out Release (DOR) TCTO kits to maintenance;

performing Document Validation Report (DVR) monthly to ensure IMDS/SBSS data is in the reconciliation of the IMDS and SBSS data bases, and the loading of records for manually assigned document numbers; reviewing IMDS Priority Monitor Report (PMR) weekly to initiate follow-up action as needed on Urgency of Need Designator (UND) A and B requirements.

1.1.3.5. PERFORM RESPIRATOR FIT-TESTING.

1.1.3.5.1. The service provider shall perform respirator fit testing for the Louis F. Garland Fire Academy, IAW the following standards, instructions, and regulations: (1) National Fire Protection Association (NFPA) Respiratory Protection Standard. (2) Occupational Safety and Health Administration (OSHA) Standards 29CFR1910.134, Respiratory Protection, and (3) AFOSH Standard 48-137, Respiratory Protection Program.

1.1.3.5.2. The service provider shall work closely with the academy to develop a schedule for fit testing of personnel. The level of effort at the academy will include quantitative fit testing of approximately 2,000 students/ instructors per year.

1.1.4. MANAGE OBLIGATION OF FUNDS. In managing obligation of funds, the service provider shall perform the following:

1.1.4.1. The service provider shall manage execution of all funds to ensure that the funds provided in a CLIN under this contract will not exceed the annual limit.

1.1.4.2. Track purchases to verify all billings are correct and accurate.

1.1.5. Quality Maintenance: The service provider is responsible for Quality Maintenance. The service provider shall establish and maintain a quality control program, to assure the requirements of this PWS are provided as specified.

1.1.6. Quality Assurance inspections conducted by the Contractor’s Quality Assurance (QA) person will be documented according to the methods of surveillance specified within the performance plan (PP). During technical inspections, the QA reviews the equipment forms and automated maintenance management system for proper documentation (applicable to the task being surveilled), technical data currency, tools, after maintenance FO checks. Technical inspections are assigned ratings of either acceptable or unacceptable. Unacceptable ratings are assigned when one of the following conditions occurs: A step serious enough to adversely affect the performance of the equipment involved is omitted or improperly completed and or a major discrepancy is detected or a red X discrepancy is detected. Defects found on these inspections will be divided into major or minor categories. Any Major defective found is considered one defective service (unacceptable). The type of equipment and action lists the maximum acceptable number of minor defectives below. These quantities represent the maximum number of minor discrepancies allowed before considered as one defective service.

TYPE EQUIPMENT ACTION TYPE ACTION MAXIMUM NUMBER OF MINOR

DEFECTS ALLOWED

1.1 Scheduled Trainer Events PMI/PE 2

1.2. Unscheduled Trainer Events All 1

1.3. Scheduled Support Equipment Events PMI/PE 2

1.4. Unscheduled Support Equipment Events All 1

1.5 Historical Exhibits Events Scheduled/

Unscheduled

1.6 Scheduled Powered AGE Events PMI/PE 2

1.7 Unscheduled Powered AGE Events All 1

1.8 Scheduled Non-Powered AGE Events PMI/PE 2

1.9 Unscheduled Non-Powered AGE Events All 1

1.10 Emergency and Contingency All 0

1.11 Work Areas (applicable areas

Attachment 5)

All 6

1.12 TCTO Maintenance All 1

1.13 Acceptance/Transfer Maintenance All 1

1.14 Training (task qualifications, certification, recurring, associated training with special certification tasks, and documentation)

All 2

1.15 Quality Control All 2

1.16 Fit-Testing All 0

SECTION 2

2.1 SERVICE DELIVERY SUMMARY

Performance Objective PWS para. Performance Threshold

1. Ensure Fit-Testing Standards are met 1.1.3.5.

90% or higher of government surveillances meet standards *See note A below

2. Ensure optimal scheduling effectiveness 1.1.3.4 95% or higher on time, scheduled maintenance actions

* See note C below

3. Work Areas 1.1.2.

1.1.6.

80% or higher of government surveillances meet standards *See note B below

4. Ensure Trainer and Support Equipment Maintenance (monthly) Standards are met as categorized below:

1.1.3.

1.1.6.

4.1 Scheduled Trainer Maintenance 1.1.3.1.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

4.2. Unscheduled Trainer

Maintenance

1.1.3.1.

1.1.6

90% or higher of government surveillances meet standards *See note A below

4.3. Scheduled Support Equipment Maintenance 1.1.3.1.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

4.4. Unscheduled Support Equipment Maintenance 1.1.3.1.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

4.5. Scheduled Powered and Non-Powered AGE

Maintenance

1.1.3.3.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

4.6. Unscheduled Powered and Non-Powered AGE

Maintenance

1.1.3.3.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

5. Scheduled/Unscheduled Historical Exhibits Maintenance 1.1.3.2.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

6. Emergency and Contingency 1.1.6. 100% of government surveillances meet standards

7. Time Compliance Technical Order (TCTO) Maintenance 1.1.3.1.15 90% or higher of government surveillances meet standards *See note A below

8. Transfer/Acceptance Maintenance 1.1.3.1.7.

1.1.6.

90% or higher of government surveillances meet standards *See note A below

*NOTE: STANDARDS/CALCULATION METHODS

A. Categories 1, 4.1-4.6, 5, 6, 7, 8: These standards apply to Government quality assurance technical inspections.

The service provider shall maintain monthly satisfactory rates (as determined by the Government) as indicated in applicable category standards column. The standards will be computed as follows:

Total number of satisfactory evaluations, e.g., scheduled Trainer maintenance evaluations divided by the number of all scheduled Trainer maintenance evaluations.

A satisfactory surveillance or observation is defined as no more than 3 minor or 1 major discrepancy.

Examples:

(1) 45 scheduled Trainer maintenance evaluations rated satisfactorily divided by 50 total scheduled Trainer Maintenance evaluations=.90x100=90%

(2) 15 unscheduled AGE evaluations rated satisfactorily divided by 25 total unscheduled AGE evaluations=.60x100=60%

B. Category 3: Work Areas. This standard applies to Government quality assurance observation areas. The service provider shall maintain a monthly satisfactory rate (as determined by the government) of 80% or higher. This standard will be computed as follows:

Total number of satisfactory scheduled observation area evaluations divided by the total number of scheduled observation area evaluations x 100=rate%

C. Maintenance Scheduling Effectiveness; Percent of on-time, schedule maintenance actions. Rate will be rounded to the nearest one-tenth of a percent.

D. Items chosen from trainer maintenance monthly maintenance schedule will be selected randomly (COR will inspect 25% of monthly items).

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL. The Government will provide the facilities, equipment, materials, and or/services listed below.

3.2. PROPERTY.

3.2.1 Facilities. The government will furnish and/or make available to the service provider facilities described in appendix FA. The government will retain the right to evaluate and validate assets and requirements through periodic facility utilization surveys. These surveys may be used by Real Property Management to compress space assigned and to ensure maximum effective use and conformity with criteria as specified in AFI 32-1024, Standard Facility Requirements. The service provider shall appoint building managers for assigned facilities and the government will provide necessary training. Building managers shall perform duties IAW AFP 32-1098 and AFI 32-1065 as applicable. Facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA).

No hazards have been identified for which workarounds have been established. Should a hazard be subsequently identified, the government will correct any hazards IAW base-wide government developed plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to facilities provided hereunder merely because of this contract initiative. The identification of any hazardous conditions does not warrant or guarantee that no other possible hazards exist, or that the workaround procedures currently employed will be adequate to meet the responsibilities of the service provider. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the service provider, and the government will assume no liability or responsibility for the service provider’s compliance or noncompliance with such requirements, with the exception of the aforementioned responsibility to make corrections IAW approved plans of abatement subject to base-wide priorities. Prior to any modification of the facilities performed by the service provider, the service provider must notify the Base Civil Engineer (BCE) and provide documentation describing in detail the modification requested. No alteration to the facilities shall be made without concurrence of the BCE and specific written permission from the CO; however in the case of alteration necessary for OSHA compliance, such permission shall not be unreasonably withheld. The service provider shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall be used in the performance of this contract only. All heating, cooling, electrical, lighting, water, air and power producing equipment in government furnished facilities that is not specifically referenced in applicable directives as a building manager or user responsibility will be maintained by the government.

3.2.2 Equipment. The Government will provide to the service provider equipment listed in Appendices FB and FC. Government furnished equipment designated in paragraph

3.2.2.2. and Appendix FB shall be managed IAW the provisions of AFMAN 23-123. The procedures specified are in addition to those required by the Government Property clause of this contract. Hand tools and special tools will be managed by a mutually acceptable control program.

3.2.2.1 Equipment Inventory. A joint inventory will be conducted and signed by the service provider no later than the day of assumption of responsibility, IAW the Government Property clause, paragraph 3.2.2.1.2. and paragraph 3.2.3. An inventory will be conducted prior to beginning each option period. The inventory will include all the Government furnished equipment for each area of responsibility as listed in the inventory document (Ref paragraph 3.2.2.1.2.) The inventory may be conducted prior to but not later than the date of assumption. If the contract is awarded to other than the incumbent, the incumbent service provider, successor service provider, and a Government representative shall jointly determine the working order and condition of all equipment. Items of equipment missing or not in working order shall be recorded. The CO may, at the Government’s option, require the successor service provider to replace or repair items missing or damaged. The successor service provider will be reimbursed and the incumbent service provider charged IAW paragraph 3.2.2.4. The Government representative will give disposition instructions for items beyond repair through the CO. The incumbent service provider, successor service provider, and the Government representative shall certify their agreement as to the working order of the equipment. If the successor service provider does not participate in the inventory, the service provider must accept as accurate the listing and stated condition of equipment provided by the Government. If the incumbent service provider or successor service provider participates in the inventory but does not agree with the Government representative’s determination as to the working order of the equipment, resolution will be determined by the CO. The Government will provide equipment custodians and their alternates’ initial custodial training IAW AFMAN 23-122 (Appendix FG).

3.2.2.1.1. In the event the follow-on contract is awarded to other than the incumbent, the incumbent service provider shall conduct a pre-inventory and replace missing items and/or repair all items not in satisfactory working order by follow-on contract start date.

3.2.2.1.2. Inventory Procedures and Inventory Documents: The service provider shall conduct Government property requirement inventories IAW applicable FAR clauses and as directed by the contract. The inventory documents will be signed by the Government and the service provider on the date of service provider assumption of responsibility for each area. The inventory documents will list the contract Appendices or portions thereof that the inventory documents replace. The completion of the signatures on the Inventory Documents will signify the replacement of the Appendices or portions thereof by the signed inventory document. The consolidated inventory documents will comprise the official Record of Government Property and will be maintained in accordance with FAR Part 45 and the Government Property clause of this contract. Through the life of the contract, the service provider shall maintain an accurate inventory and a consolidated Inventory Document of Government Property and Equipment for Trainer and Equipment Maintenance. The service provider shall update the inventory as changes occur. The inventory shall be current at all times. The service provider shall provide a copy of the current Trainer and Equipment Maintenance Inventory Document to the COR and CO as soon as the list is updated. This current/updated copy will be the basis for COR inventory surveillance and verification.

3.2.2.2 Equipment Accounting. Government furnished equipment assigned Equipment Management codes 2 through 5 are accounted for on Equipment Authorized In-Use Details (EAID) under the provisions of AFH 23- 122, Volume 2, Part 13. The service provider shall designate custodians and alternates to receipt and account for Government furnished EAID equipment on custodian authorization/custody receipt (CA/CRL) listings of these details. EAID equipment is designated in Appendix FB. The service provider shall receipt and account for on CA/CRLs Government furnished EAID equipment not later than (NLT) 30 days after contract start date. Not later than 5 days prior to start of the basic contract period, the Government will provide equipment and representatives/custodians initial custodial training IAW AFH 23-122, Volume II, Chapter 13. (Appendix FG).

3.2.2.3. Additional, Replacement or Turn-In of Equipment. The service provider shall submit all requests for additional or replacement Government furnished EAID/Non-EAID equipment required in the performance of the contract using procedures outlined in AFH 23-122, Volume 2, Part 13. Only equipment authorized by the Table of Allowance (TA) will be approved. Requests for applicable changes to TA authorizations must be approved by HQ AETC prior to requisitioning. Government furnished EAID/Non-EAID equipment which the service provider determines to be excess to his needs may be turned in to base supply without need to requisition replacement. The service provider shall submit all change requests through the contracting officer representative to the CO for approval and any appropriate contract modification. Upon approval, the service provider shall obtain replacement EAID/Non-EAID equipment by placing orders for such items through the SBSS using operating funds provided by the Government for that purpose.

3.2.2.4. Equipment Accountability. The service provider shall be liable for loss or damage to Government furnished property beyond fair wear and tear IAW the Government property clause of the contract. Compensation shall be effected either by reduced amounts owed to the service provider or by direct payment by the service provider, the method to be determined by the CO. All equipment in need of repairs/maintenance shall be repaired/maintained by the service provider within 30 days of discovery, but before the joint inventory is made. All repairs/maintenance not performed by the service provider shall be made at the Government’s option and at the service provider’s expense. In the case of damaged property, the amount of compensation due the Government by the service provider shall be the actual cost of repair, provided such amount does not exceed the economical repair value. In the case of loss or damage beyond economical repair to equipment, the amount of the service provider’s liability shall be the depreciated replacement value of the item to be determined by the CO.

3.2.2.5. Equipment Leased By the Government. The Government will maintain and repair equipment leased/rented by the Government and provided to the service provider, except that in the case of loss or damage beyond fair wear and tear, the service provider’s liability shall be to reimburse the Government for 100 percent of all expenses incurred. The provisions of the Government lease agreements setting forth liability for loss or damage to leased equipment will be made available for the service provider’s inspection upon request to the CO.

Equipment leased by the Government, which may be provided to the service provider, would be listed in Appendix FB.

3.2.2.6 Joint-Use Government Owned Industrial Equipment. The service provider shall coordinate with the government owning work center shop supervisor or flight chief, government equipment custodian, or designated government shop representative prior to performing maintenance actions requiring joint-use government owned industrial equipment. The service provider shall coordinate with the FC to resolve any conflicts arising from joint use of this equipment.

3.2.3 Materials. The Government will furnish all Department of the Air Force, Department of Defense, local forms, operating memoranda, regulations, technical orders, and computer paper for Government furnished C o m p u t e r S y s t e m M a t e r i a l ( CSM) used to provide reports required by this contract. All publications in use will be provided to the service provider at contract start. The service provider shall establish requirements through the local Government base distribution office for additional requirements. The service provider shall appoint a Customer Account Representative (CAR) and an alternate no later than contract start date to perform duties and a Technical Order Distribution Office (TODO) representative and alternate, to perform duties IAW T.O. 00-5-2.

The Government will furnish the required training for the CAR, TODO representatives, and alternates.

3.2.3.1. Throughout the duration of the contract, the Government will reimburse the service provider for spare parts and bench stock, consumables, and special tools to repair the assigned trainers historical/static displays, support equipment, government furnished equipment, and office equipment, except for those spare parts and bench stock items which are coded for local manufacture. The service provider shall obtain furnished items by requisition/local purchase utilizing procedures in AFMAN 23-122. The service provider shall obtain approval from the COR for all materials purchased. At the end of the contract the service provider shall return all residual inventories to the Government. Supply training courses outlined in AFMAN 23-122 will be provided to the service provider by the Government.

3.2.3.2. The Government will furnish an initial inventory of common hand tools, special tools, and local manufacture special tools. When tool replacement becomes necessary, the service provider shall replace common hand tools with items of equal or higher quality at the service provider’s expense. The Government will replace those items indicated Government Furnished (GF/GFM). Lost/missing tools will be replaced at the service provider’s expense with items of equal or higher quality. At the end of the contract, the service provider shall return to the Government all tools signed for.

3.2.4. Government Property Control. The service provider shall submit a written, comprehensive Property Control Plan covering all materials and equipment issued as GFP/GFE listed in the Appendices of this contract. The plan must outline how the service provider will control, account for, and inventory all GFP/GFE, including property under the control of subservice providers. The service provider may utilize existing automated and non-automated inventory control systems to augment, but not substitute for, an overall property control program. The plan must be submitted for acceptance to the CO NLT the pre-performance conference. Proposed changes to the plan must be accepted by the CO prior to implementation.

3.3 SERVICES.

3.3.1. Utilities. The Government will furnish utilities related services which are required for the operation of the facilities provided. These utilities include heating, fuels, gas, electricity, water and sewerage.

3.3.2. Postal/Installation-Distribution. Official Government/service provider mail that is addressed to or from a Government agency and generated as a result of performance under this PWS will be handled via the Base Information Transfer System (BITS) at Government expense. Number and place of pickup/delivery points will be determined per organizational structure. Non-Government mail to or from the service provider must be handled through a non-DOD post office.

3.3.3. Telephone. The Government will furnish on base, non-toll local area off-base, long distance and Defense Switching Network (DSN) telephone service to make necessary Government official telephone calls to perform the contract. The number of local area long distance and DSN access telephones will be limited to a number adequate to perform the mission. Government furnished telephones will be limited to a number adequate to perform the mission. The service provider shall comply with telephone service requirements as described in AFI 33-111. The service provider shall ensure that use of the government furnished long distance commercial telephone service is for satisfying contract requirements only. The service provider's use of government furnished commercial long distance telephone service is strictly prohibited for personal or company related business.

3.3.3.1. The service provider shall provide his/her own long distance telephone service through off-base switching equipment for personal or unofficial business.

3.3.3.2. The service provider shall provide his/her own cell phone (if determined necessary).

3.3.4. Refuse Collection. The Government will provide garbage, trash, and refuse pickup and disposal service from outdoor refuse containers.

3.3.5. The Government will provide temporary storage facilities for hazardous chemicals and waste generated and accumulated by the service provider in the course of the maintenance activities required by this PWS.

3.3.6. Insect and Rodent Control. The Government will furnish insect and rodent control for service provider-utilized government provided facilities.

3.3.7. Grounds Maintenance. The Government will provide grounds maintenance, with the exception of the requirements stated in para 3.3.7.1.

3.3.7.1. The service provider shall be responsible for all facilities furnished for the contractors primary occupancy and use to ensure that assigned grounds, sidewalks, storage areas, and primary parking areas are clean and kept free of litter and present a neat appearance

3.3.8. Equipment Maintenance. The Government as verified by the COR, will furnish maintenance of equipment in Appendices FB, FC, and FD, which is beyond user maintenance.

3.3.9. Security Police and Fire Protection. The Government will provide security police and fire protection.

3.3.10. Computer System Material (CSM). The Government will furnish CSM to the minimum extent necessary for mission accomplishment. (Ref Appendix FE for government furnished CSM equipment.) All government furnished CSM equipment will only be used for controlling and tracking maintenance related data and information. The service provider shall not use government furnished CSM equipment or services for non-contract related programs, initiatives, or any other purpose. Processing classified information on assigned CSM equipment is not authorized.

3.3.10.1. The Government will furnish the required automated data processing equipment (CSM) and applications software necessary for mission accomplishment as listed in Appendix FE. The service provider, CSM control officer, and the trainer and equipment maintenance CSM custodian will conduct a joint inventory of CSM and software prior to the service provider assumption of each area. CSM equipment shall be signed for by the day of full assumption in each area. All CSM deletions or additions must be submitted through the CO to the Communication Computer Systems Requirements Board (CSRB) IAW AFIs 33-104, 33-101, and 33-112. Prior to IMDS equipment being declared excess, the HQ AETC/LGM IMDS Program Manager shall be notified in writing through the CO.

3.3.10.2. The service provider shall comply with all computer system and CSM accountability procedures required by the Government, including appointment of a CSM custodian, (IAW AFI 33-112) conducting inventories as changes occur, and periodic inspections by base officials to ensure compliance in these areas. The Government will furnish CSM custodian training.

3.3.10.3. The service provider shall comply with all security measures required by the Government, including initial risk analysis. Risk analysis is determining if the facility is securable, and if the computer equipment will be properly stored. The Government will conduct Security Test and Evaluations (STE) performed at the required intervals to ensure compliance in these areas.

3.3.10.4. CSM maintenance support will be provided through Government resources.

3.3.11. Transportation. The service provider will furnish their own vehicles as they see fit. The Government will provide the use of specialty vehicles/equipment through checkout at Goodfellow AFB transportation.

3.3.12. Facilities Maintenance. The Government will provide real property and real property installed equipment maintenance for government provided facilities. Emergency problems are reported to the Base Civil Engineer (BCE) Service call desk. Routine maintenance and facility modification requests are submitted by the service provider by completing AF Form 332, and sending the form to the BCE.

3.3.13. Emergency Medical Services. The Government will provide emergency medical treatment and emergency patient transportation service for service provider personnel. The service provider shall reimburse the Government for the cost of medical treatment and patient transportation service at the current inpatient/outpatient treatment rate as appropriate.

3.3.14. Printing/Duplication Support. The Government will furnish printing/duplication service for Official Government reproduction only, e.g., reports, studies, etc.

3.3.14.1 Reprographics Services. The Government will provide reprographics services as required by the service provider in performance of the PWS.

3.3.15. Classified Storage. The Government will provide the service provider with classified storage to the extent necessary for contract performance.

3.3.16. Technical Training. The Government will provide technical training for new equipment requirements/technologies not addressed in this PWS, as determined by the FC and CO. This training will be provided only to an initial cadre of contractor personnel requiring specialized training, as determined by the CO. Request for such training shall be submitted by the contractor through the FC to the CO, a minimum of 14 days prior to desired training date. The Government will fund training cost, per diem, and travel at Government rates IAW Joint Travel Regulations (JTR). Funding will be allocated in a Contract Line Item Number (CLIN) to this contract.

3.3.17. Government Provided Training. The Government will not provide any training or certification for contractor employees except for training or certification specifically enumerated in this contract, or applicable directives under this contract, that specify training as being government provided (Ref: Appendix FG). The contractor may request additional training/certification through the CO. The Government will determine training costs and shall be reimbursed for such additional training.

3.3.18. Hazard Communication Program. The service provider shall maintain Material Safety Data Sheets (MSDSs) in each affected work area/job site for all hazardous chemicals used during the contract period. The MSDSs and OSHA-mandated (29 CFR 1910.1200) hazardous chemical inventory shall be available for review by the Government at any time during the performance of this contract. The service provider is responsible for obtaining MSDSs for all hazardous chemicals used in service provider work areas. The base Environmental Engineering flight will follow the guidance in AFOSH Standard 161-21 in assisting the service provider when the service provider needs to sign a nondisclosure agreement prior to access to the MSDS.

3.3.19. Hazardous/Toxic Waste Disposal. The Government will provide handling and disposal instructions and service for hazardous chemicals and waste generated by the service provider in the course of the maintenance activities required by this contract.

3.3.20. SECURITY CLEARANCES. Security clearances are not required, however a positive National Agency Check (NACI) is required for access to government computer systems. The Service provider is responsible for accomplishing the NACI on each employee.

3.3.21. NEW TRAINING DEVICES. Personnel may be asked to provide technical input on new technology training devices for the academy. This can include travel (which will be paid for under the travel CLIN) and participation in design and installation meetings for the new items.

SECTION 4

4. GENERAL INFORMATION

4.1. Functions: Management and Administration Functions, Aircraft/Trainer Maintenance Function, AGE Function

4.2. Computer Information: There are currently 7 desktop computer systems and four printers distributed throughout the trainer maintenance complex.

4.3. The below listed items are government furnished consumable materials.

NOMENCLATURE

Bits, Drill Bits, Screwdriver Bit, Holder Blades, Hacksaw Taps Binder, Tech Order Binder, Work Cards Binder, Aircraft Records Bottle, Applicator Broom, Push w/handle Brush, Wire Brush, Cleaning Brush, Aircraft Clear w/handle Brush, Typewriter Cloth, Cleaning Dust Free Cleaning Compound Heavy Duty * Detergent, General Purpose * Dust Mop W/Frame Folder, File & Aircraft Records Finish, Floor * Floor Gloss Restore * Kim Wipes Mop, Floor Mop, Head Pads, stripping & scouring Plastic Bags, Large & Small Rags, Wiping 50 lbs.

Soap, Handgrit

* Sponge, Cellulose Tape, Masking, Nylon, Packing Towel, Paper Toilet Paper Wax, Glass Goldseal, Water Emulsion *

* NOTE: All material designated with an asterisk require approval through the HAZMAT if hazardous, IAW AFI 32-7086.

4.4. Safety:

4.4.1. The service provider shall comply with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and 1926, including as necessary DOD and Air Force safety program instructions as needed to protect government resources and the general public.

The service provider shall comply with Technical Orders and National Fire Codes.

4.4.2. Mishap Reporting Requirements: The service provider shall immediately report to the safety office all mishaps involving personnel injuries and government property/equipment damage occurring on the job. An AETC Form 435 (Mishap Data Sheet) shall be sent to the safety office. Do not disturb the mishap scene until proper officials authorize movement. When the Contracting Officer becomes aware of safety directives’ noncompliance that could cause injury to Air Force personnel or damage to Air Force property or equipment, he/she shall inform the contractor. The service provider shall take immediate steps to correct the situation.

4.4.3. Traffic Laws: The service provider shall comply with base traffic instructions AFMAN 31-116, Goodfellow Sup, Air Force Motor Vehicle Traffic Supervision.

4.5. Security:

4.5.1. Visitor Group Security Agreement (VGSA): The service provider, if Non-DOD, shall enter into a long-term visitor group security agreement if service performance is on base. The agreement if required shall comply with the provisions of all applicable AF and Goodfellow AFB instructions.

4.5.2. Clearance Requirements: Security clearances are not required.

4.5.2.1. Name, address, and telephone number of representatives.

4.5.2.2. The contract number and contracting agency, if applicable.

4.5.2.3. The highest level of classified information which service provider’s employees require access to.

4.5.2.4. The location(s) of service performance and future performance, if known.

4.5.2.5. The date service performance begins.

4.5.2.6. Any change to information previously provided under this paragraph.

4.5.3. Suitability Investigations: Service provider personnel shall successfully complete, as a minimum, a National Agency Check (NAC) or National Agency Check with Inquiries (NACI) for federal employees,…