Amend 3 Questions and Answers.pdf

PDF 145 KB Posted

Attached to
HQ AFPAA FY23 Federal contract opportunity
Solicitation number
FA302223Q0300
Issued by
Department of the Air Force Air Education and Training Command

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This document provides questions and answers regarding a solicitation for IT and visual information technology management support services. The solicitation will provide services to facilitate public affairs visual information missions for the Department of the Air Force headquarters, major commands, and other units. Services include proactively planning for integration of current and future systems and equipment, maintaining websites and other IT duties. The performance work statement requires the services be performed at Joint Base San Antonio-Randolph, Texas or remotely when approved. The incumbent contractor is Management Solutions Inc. under contract FA302218F0018. The solicitation will evaluate offers on price, past performance, technical acceptance, and conformance to the performance work statement. The intended contract type is fixed price. The Service Contract Act applies.

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Other files for this federal contract opportunity

Other files attached to HQ AFPAA FY23, newest first.
File Type Posted
Amend 2 Questions and Answers.pdf PDF
Amend 2 Attach 1 Provisions and Clauses.pdf PDF
Amend 2 Questions and Answers.pdf PDF
Amend 2 Combo Solicitation.pdf PDF
Amend 2 Attach 2 AFPAA PA VI PWS.pdf PDF
Amend 1 Attach 1 Provisions and Clauses.pdf PDF
Amend 1 Combo Solicitiation.pdf PDF
Amend 1 Attach 2 AFPAA PA VI PWS.docx DOCX document
Amend 1 Questions and Answers.pdf PDF
Combo Solicitation (HQ AFPAA FY23).pdf PDF
Attachment 1. Provisions and Clauses(1).pdf PDF
Combo Solicitation (HQ AFPAA FY23).pdf PDF
Attachment 2. AFPAA PA VI PWS.docx DOCX document
Attachment 1. Provisions and Clauses(2).pdf PDF
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FA302223Q0300 – HQ AFPAA FY23

Q.1. Can you please confirm that offerors without relevant past performance will not be evaluated unfavorably, IAW FAR 15.305(2)(iv)?

A.1. No, you will not be evaluated unfavorably. However, you should be able to respond with up-to-date past performance from the work you have performed since your company has formed.

Q.2. Is there an incumbent?

A.2. Yes, there is an incumbent.

Q.3. If so, are they eligible to re-compete for this solicitation?

A.3. Yes, they are eligible to submit a response for this solicitation.

Q.4. Do you know if they plan to recompete?

A.4. At this time, we do not have any indication whether or not, the incumbent will respond.

Q.5. Would you be able to provide the instruction regarding proposal submission, format, and medium?

A.5. The Solicitation is located at SAM.gov under the notice ID “FA302223Q0300”. Please review the attached Performance Work Statement and other requirements carefully. Respond to this RFQ by completing the below quotation template or a company format that includes the information in the quotation template. FOB Destination is encouraged and preferred. Payment terms will be Net 30 unless otherwise stated. Include all applicable Government discounts.

Q.6. Is a technical volume required? If so, what format and page limitations?

A.6. A technical volume specifically is not required; however we will need you to provide information that shows you are technically capable of performing this requirement. PDF or Microsoft word would be the most preferable formats for that information. There is also 12 page limitation

Q.7. Which areas of the PWS should be addressed and is the government only looking for pricing?

A.7. The government is evaluating offers as price, past performance, technical acceptance, and how all three conform to the performance work statement (PWS). These evaluation factors and their descriptions can be found on page 2 of Attachment 1. provisions and clauses. The areas of the PWS that should be addressed are any areas that you perceive will affect the three evaluation criteria.

Q.8. Who is the incumbent and what is the contract number for the existing contract?

A.8. The incumbent contractor is Management Solutions Inc. (MSI) and the current award number is

FA302218F0018.

Line Item

Description

Qty & Unit

UI

Unit Price

Extended Amount

0001 Information Technology Manager

1,920

Hrs

0002 Visual Information Program Manager

0003 Budget and Logistics Program

0004 Regional Travel

1 EA

0005 Local Travel

0006 Contract Access Fee

1001 Information Technology Manager 1,920

1002 Visual Information Program

1003 Budget and Logistics Program

1004 Regional Travel

1005 Local Travel

1006 Contract Access Fee

2001 Information Technology Manager 1,920

2002 Visual Information Program

2003 Budget and Logistics Program

2004 Regional Travel

2005 Local Travel

2006 Contract Access Fee 1 EA

3001 Information Technology Manager 1,920

3002 Visual Information Program

3003 Budget and Logistics Program

3004 Regional Travel

3005 Local Travel

3006 Contract Access Fee

4001 Information Technology Manager 1,920

4002 Visual Information Program

4003 Budget and Logistics Program

4004 Regional Travel

4005 Local Travel

4006 Contract Access Fee

Quote Summary

Year Amount Period of Performance Base 18 Dec 22 – 17 Dec 23 Option Yr 1 18 Dec 23 – 17 Dec 24 Option Yr 2 18 Dec 24 – 17 Dec 25 Option Yr 3 18 Dec 25 – 17 Dec 26 Option Yr 4 18 Dec 26 – 17 Dec 27 Grand Total 18 Dec 22 – 17 Dec 27

Q.9. Is the 100% small business set aside at the $8M size standard a new requirement for this PWS or is the existing contract with the incumbent also a 100% small business set aside? If not, what, if any, socioeconomic and/or small business size requirements exist for the current contract with the incumbent?

A.9. The 100% small business set aside is not new. However, the size standard of $8M is new. The original contract's size standard was $7.5M, but the Size standard was updated in early October and was changed to $8M. No other socioeconomic or size standard is required.

Q.10. In regard to the subject referenced solicitation, would the government like contractors to use a specific plug in or Not to Exceed number for the Regional and Local Travel Line Items?

A.10. Yes sir, we request that you submit your own pricing for the Regional and local travel. There is no set price limit, however, the price you submit for both should be reasonable in regard to what is stated in the PWS for travel and the cost of that travel within the open market.

Q.11. Can you please confirm the Contract Access Fee should be .1% of cost?

A.11. Unfortunately, I cannot confirm what the pricing of the contract access fee should be around. The contract access fee should be priced according to what you feel is reasonable through any research you can conduct.

Q.12. Should we plan for services to be performed only at Randolph AFB in San Antonio or is it possible to have some staff located there and others in separate locations out of state?

A.12. Per paragraph 9.1. of the PWS, the place of performance is at Randolph AFB or at a remote location when approved by the COR. The three employees on the current contract would be approved for remote work if they are retained on the contract.

Q.13. Can the responsibilities for each management task be shared by multiple individuals in the contracting company or sub-contractors? In other words, Is this an opportunity for 3 individuals or are you looking for a contracting company to handle the tasks?

A.13. The contract has historically been staffed with three individuals. However, we are more concerned about performance than the quantity of the workers.

Q.14. Are there any facilities available for the contractors on the base or equipment or should we provide?

A.14. See paragraph 5.2. of the PWS. Government will provide facilities, local area network (LAN) connections and internet access at JBSA-Randolph, but not for remote work. Government will also provide computers (hardware and software), e-mail, and other standard office equipment necessary.

Q.15. How should we charge for traveling? For example, are you stating that time for travel will not be reimbursed? Does the time count against the estimated 1920 hours of service?

A.15 Travel time would be considered "on duty" and would count against the estimated 1920 hours of service.

Q.16. One question or approach we propose to discuss was in relation to the 8a sole source potential for award. This could be done via a STARS III contract vehicle to directly to our 8a partner. This effort certainly falls within the size threshold for sole source award which is currently $4.5M. Is this an option?

A.16. Given the potential for another 8a vendor to propose on this requirement, I don’t believe that an 8a sole source award would be an option. However, there is a potential for 8a competitive as an option.

If you would like to discuss this more, we can have a conversation on 8a options after the solicitation has closed.

Q.17. Can we get a copy of previous contract and modifications with price redacted.

A.17. I can give you the contract number. You'll have to pull the requested info. Contract# FA302218F0018

Q.18. What kind of contract are you intending to award? For example, Time and Materials or fixed price.

A.18. Our intent is FFP

Q.19. Will the service contract act be applied?

A.19. Yes.

IVAN T. LUCKETT

Contacting Officer

Line Item:
Description:
UI:
0001:
Information Technology Manager:
1920:
Unit PriceHrs:
Extended AmountHrs:
0002:
Visual Information Program Manager:
1920_2:
Unit PriceHrs_2:
Extended AmountHrs_2:
0003:
Budget and Logistics Program Manager:
1920_3:
Unit PriceHrs_3:
Extended AmountHrs_3:
0004:
Regional Travel:
1:
Unit PriceEA:
Extended AmountEA:
0005:
Local Travel:
1_2:
Unit PriceEA_2:
Extended AmountEA_2:
0006:
Contract Access Fee:
1_3:
Unit PriceEA_3:
Extended AmountEA_3:
1001:
Information Technology Manager_2:
1920_4:
Hrs:
undefined:
1002:
Visual Information Program Manager_2:
1920_5:
Unit PriceHrs_4:
Extended AmountHrs_4:
1003:
1920_6:
Unit PriceHrs_5:
Extended AmountHrs_5:
1004:
Regional Travel_2:
1_4:
Unit PriceEA_4:
Extended AmountEA_4:
1005:
Local Travel_2:
1_5:
Unit PriceEA_5:
Extended AmountEA_5:
1006:
Contract Access Fee_2:
1_6:
Unit PriceEA_6:
Extended AmountEA_6:
2001:
Information Technology Manager_3:
1920_7:
Hrs_2:
undefined_2:
2002:
Visual Information Program Manager_3:
1920_8:
Unit PriceHrs_6:
Extended AmountHrs_6:
2003:
1920_9:
Unit PriceHrs_7:
Extended AmountHrs_7:
2004:
Regional Travel_3:
1_7:
Unit PriceEA_7:
Extended AmountEA_7:
2005:
Local Travel_3:
1_8:
Unit PriceEA_8:
Extended AmountEA_8:
2006:
Contract Access Fee_3:
1_9:
Unit PriceEA_9:
Extended AmountEA_9:
3001:
Information Technology Manager_4:
1920_10:
Hrs_3:
undefined_3:
3002:
Visual Information Program Manager_4:
1920_11:
Hrs_4:
3003:
1920_12:
Hrs_5:
3004:
Regional Travel_4:
1_10:
EA:
3005:
Local Travel_4:
1_11:
EA_2:
3006:
Contract Access Fee_4:
1_12:
EA_3:
4001:
Information Technology Manager_5:
1920_13:
Hrs_6:
undefined_4:
4002:
Visual Information Program Manager_5:
1920_14:
Hrs_7:
4003:
1920_15:
Hrs_8:
4004:
Regional Travel_5:
1_13:
EA_4:
4005:
Local Travel_5:
1_14:
EA_5:
4006:
Contract Access Fee_5:
1_15:
EA_6:
AmountBase:
18 Dec 22 17 Dec 23:
AmountOption Yr 1:
18 Dec 23 17 Dec 24:
AmountOption Yr 2:
18 Dec 24 17 Dec 25:
AmountOption Yr 3:
18 Dec 25 17 Dec 26:
AmountOption Yr 4:
18 Dec 26 17 Dec 27:
AmountGrand Total:
18 Dec 22 17 Dec 27:

File details come from the government source that posted it. Updated .