1-10-13_FINALCombined__sysnopsisF2MRAA2345A001.docx

Combined Synopsis/Solicitation F2MRAA2345A001, Furniture Relocation 502d Civil Engineer Squadron Fort Sam Houston, Texas 78234

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is issued as a Request for Quote (RFQ). This is 100% Small Business Set-Aside IAW FAR Part 13.003(b)(1)--Policy. The North American Industrial Classification Systems (NAICS) of 484210, Furniture Relocation, with a Size Standard of $25,500,000.00 will be used for this requirement. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This combined synopsis/solicitation incorporates provisions and clauses in effect through the Federal Acquisition circular 2005-63 effective 10 December 2012. This requirement meets the definition of a commercial service IAW FAR Part 2.101. This RFQ, for Furniture Relocation will be conducted as commerical simplified acquisition in accordance with FAR Part 13.1, Procedures. This solicitation, for commercial items, is issued in accordance with the additional information included in this notice.

The Furniture Relocation services provided under the resulting agreement are not related to Federal employment requirements nor do they involve temporary help services that may be authorized under 5 CFR Part 300. In order to preclude an employer/employee relationship, the Government shall only provide technical, task related instructions sufficient for the contractor to properly perform services under the resulting agreement.

The 502d Contracting Squadron, Joint Base San Antonio, Fort Sam Houston, Texas, 78234, intends to establish firm-fixed priced (FFP) contract for non-personal services for furniture relocation services to fulfill this requirement IAW Performance Work Statement (PWS) dated 13 December 2012. The Government will award to the contractor whose quotation represents the best understanding and ability to perform this requirment. As well as the contractor who is responsive and responsible with the lowest firm fixed price to the Government.

DESCRIPTION OF AGREEMENT:

CLIN 0001: This requirement is for the removal and disassembled as required of furniture from buildings 905, 907, 915, 916, 920, 929 and 930 to be relocated to building 4195 DRMO IAW the PWS, Appendix A and C.

0001AC Relocate Furniture from building 915 to building 4195 DROM , IAW PWS and Appendix A. Price ____________

0001AD Relocate Furniture from building 916 to building 4195 DROM , IAW PWS and Appendix A. Price ____________

0001AE Relocate Furniture from building 920 to building 4195 DROM , IAW PWS and Appendix A. Price ____________

0001AF Relocate Furniture from building 929 to building 4195 DROM , IAW PWS and Appendix A. Price ____________

0001AG Relocate Furniture from building 930 to building 4195 DROM , IAW PWS and Appendix A. Price ____________

Total Price: $_________________

CLIN 0002: This requirement is for the removal, assembly and installation of furniture from building 4189 and/or building 4193 to buildings 905, 915, 916, 920, 929 and 930, IAW the PWS, Appendix B and C.

0002AA Installation of Furniture from building 4189 and/or building 4193 to building 905, IAW PWS and Appendix B. Price ____________

0002AB Installation of Furniture from building 4189 and/or building 4193 to building 915, IAW PWS and Appendix B. Price ____________

0002AC Installation of Furniture from building 4189 and/or building 4193 to building 916, IAW PWS and Appendix B. Price ____________

0002AD Installation of Furniture from building 4189 and/or building 4193 to building 920, IAW PWS and Appendix B. Price ____________

0002AE Installation of Furniture from building 4189 and/or building 4193 to building 929, IAW PWS and Appendix B. Price ____________

0002AF Installation of Furniture from building 4189 and/or building 4193 to building 930, IAW PWS and Appendix B. Price ____________

Total Price: $_________________

In order to be considered for award vendors MUST attend a MANDATORY site visit on Wednesday, 16 January 2013 at 9:00 AM. Vendors who are interested and who will be attending site visit must email Jacqueline.m.acosta4.civ@mail.mil no later then 4 PM Tuesday 15 January 2013. All vendors shall meet at the 502d Contracting Squadron, 2273 Reynolds Rd., Ft. Sam Houston, Texas. Directions on Ft. Sam Houston are located on the last page of this RFQ. Solicitation questions will be accepted until 10:00 AM Central Standard Time Thursday, 17 January, 2013. Questions shall be in writing and sent via e-mail to jacqueline.m.acosta4.civ@mail.mil or derrick.j.johnson2.civ@mail.mil. All questions and answers will be posted in an amendment to the RFQ COB 17 January 2013.

Delivery dates shall be coordinated between the vendor and the Contract Specialist. Delivery, assembly, and installation shall be completed by 26 April 2013. Delivery,assembly and installation shall be included in price. Shipping shall be F.O.B. Destination.

Services shall be furnished if and when requested by the duly appointed authorized Government representative.

The Government intends to award a firm fixed-price contract to the contractor whose quotation represents the best value to the Government. IAW FAR 13.106-2(b)(1)—Evaluation of Quotations or Offers, the lowest price selection process shall be applied. The resulting award will be established with the contractor who is deemed responsible and responsive and reflects a complete understanding of the requirement. Only quotations representing the best value to the Government will be evaluated. If the quotation received is determined to be unacceptable, the contractor will be excluded from competition and will not be considered for the award. Under the lowest price evaluation, requirements quoted by a contractor that are considered by the Government as inadequate, substandard, ambiguous and/or are determined to be priced unreasonably too high or too low will result in the quotation being determined unacceptable and will not be given consideration for establishing a award. Therefore, quotations should contain the contractor’s best terms from a price acceptability standpoint.

The Government intends to award a firm fixed-price contract without discussions. By submitting a quote, the offeror acknowledges the requirement for potential contractors to be registered in the System for Award Management (SAM) prior to establishing a award. Registration in SAM can be accomplished at https://www.sam.gov. Quotations MUST include the company's name, CAGE Code, point of contact, address, phone and email. Pricing must be submitted and include any discount terms no later than Tuesday, 22 January 2013, 10:00AM CST, to jacqueline.m.acosta4.civ@mail.mil.

Primary Point of Contact:

Jacqueline M. Acosta, Contract Specialist, Telephone: (210) 221-2989, FAX: (210) 221-1283 Email Address: jacqueline.m.acosta4.civ@mail.mil

Alternate Point of Contact:

Derrick J. Johnson, Contracting Officer, Telephone: (210) 808-6148, FAX (210) 221-1283 Email Address: derrick.j.johnson2.civ@mail.mil

The following provisions and clauses are applicable to this RFQ and can be viewed through Internet access at the Federal Acquisition Regulation (FAR) site, http://farsite.hill.af.mil

FAR 52.212-1, Instructions to the Offerors—Commercial Items

FAR 52.212-2, Evaluation Factors. The evaluation factors for the fill-in portion of this provision will be in accordance with FAR 13.106-1 and 13.106-2.

FAR 52.212-3 Alt l, Offeror Representations and Certifications – Commercial Items; the offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://sam.gov. If the offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete paragraphs (c) through (m) of this provision.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Jun 2010)

ADDENDUM TO FAR 52.212-4, IAW FAR 52.212-4(c), Contract Terms and Conditions--Commercial Items Reference FAR 52.212-4, Paragraph (c) is hereby tailored as follows:

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.

Reference FAR 52.212-4, Paragraph (n) is hereby tailored as follows:

(n) Title. Unless specified elsewhere in this contract, title to items furnished by the contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. Title for commercially-available-off-the-shelf software is exempt from this paragraph. The terms and conditions of the software licensing agreement shall prevail in lieu thereof.

FAR 52.212-5 (Dev) (Mar 2012), Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, in paragraphs (b) and (c) the following clauses apply:

(END OF FAR CLAUSE SELECTION)

DFARS 252.247-7023 Alt III,Transportation of Supplies by Sea

(END OF DFARS CLAUSE SELECTION)

(END OF AFFARS CLAUSE SELECTION)

ADDITIONAL INFORMATION ON INDEMNIFICATION REQUESTS UNDER CONTRACTS FOR A QUALIFIED ANTI-TERRORISM TECHNOLOGY (NOV 2004)

a. General Information. (1) This contract provides for the delivery of a product, service, technology, or other matter that has been or could be designated by the Department of Homeland Security (DHS) as a Qualified Anti-Terrorism Technology (QATT) under the Support Anti-Terrorism by Fostering Effective Technologies (SAFETY) Act, 6 U.S.C. 441-444. The SAFETY Act defines a QATT as "any product, equipment, service (including support services), device, or technology (including information technology) designed, developed, modified, or procured for the specific purpose of preventing, detecting, identifying, or deterring acts of terrorism or limiting the harm such acts might otherwise cause." The statute provides sellers of QATTs with significant legal protections against third-party products liability lawsuits.

(2) The SAFETY Act is administered by DHS. The DHS regulations implementing this statute are found at 68 Federal Register 59684 (October 16, 2003) and 6 CFR 25.1-25.9. Additional information about the SAFETY Act is found on the DHS internet site at: https://www.safetyact.gov. Offerors are encouraged to contact the DHS for additional information about this program, and, in appropriate cases, to submit an application to the DHS requesting that their product, service, or technology be designated as a QATT.

(3) Eligibility for a SAFETY Act designation does not preclude the granting of indemnification under Public Law 85-804. The SAFETY Act's liability protections, however, were designed to substantially reduce the need for the United States to provide indemnification to the sellers of anti-terrorism technologies.

(4) Executive Order (E.O.) 10789, governing the indemnification process, has been amended to require all Federal agencies, including the Department of the Army, to follow certain procedures to ensure that the potential applicability of the SAFETY Act is considered before any indemnification is granted for an anti-terrorism technology. Section 25(a) of E.O. 10789 provides that indemnification may not be approved with respect to any matter that has been or could be designated by the Secretary of Homeland Security as a QATT, unless, after consideration of the authority provided by the SAFETY Act, there has been a determination that indemnification is necessary for the timely and effective conduct of Unites States military or intelligence activities.

b. Contents of Indemnification Requests. In addition to providing the information required by Federal Acquisition Regulation 50.403-1, contractors are encouraged to fully explain why indemnification is necessary for the timely and effective conduct of United States military or intelligence activities, in view of the protections available under the SAFETY Act.

FAR 52.204-99--SYSTEM FOR AWARD MANAGEMENT REGISTRATION

(AUGUST 2012) (DEVIATION)

(a) Definitions. As used in this clause—

“Central Contractor Registration (CCR) database” means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the SAM database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor’s CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”. The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

“System for Award Management (SAM)” means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes—

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations, or by the Government Accountability Office.

(b)(1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

A contractor may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

(End of Clause)

Directions to the 502d Contracting Squadron:

Enter Ft. Sam Houston through the Walters Gate; turn left at the first stop light which is Wilson Rd.; turn left at the next stop light, just past the gas pumps on the left, which is Reynolds Road. The parking lot is on the right, behind the gray trailers which is where the 502d Contracting Squadron is located. Turn right at the first street; turn right again into the parking lot. The 502d Contracting Squadron is located in the trailer to the west.