Attachment 4 - Question and Answer.pdf

Amendment 0001

RFQ FA301626Q0149 - BLDG 901 Custodial Cleaning

Question and Answer

1. Do the elevators need to be cleaned?

• Answer: Elevators do not need to be cleaned.

2. Is high dusting required in the cubical space areas?

• Answer: High dusting is not required in the cubical space areas.

3. Does furniture need to be moved to conduct cleaning?

• Answer: Please refer to Paragraph 4 of the Statement of Work.

4. Are there any larger movable furniture items (such as filing cabinets, conference tables, or modular office furniture) that will be relocated by Government personnel prior to the start of work, or should the contractor plan to work around all furniture currently in the facility?

• Answer: Please refer to Paragraph 4 of the Statement of Work.

5. Are smaller movable items such as rolling office chairs, small tables, trash cans, etc.

expected to be relocated by the contractor prior during carpet extraction and floor refinishing and then returned to its original location, or should these items remain in place during performance?

• Answer: Please refer to paragraph 4 of the Statement of Work.

6. When and how will the inspection be conducted?

• Answer: Please refer to revised paragraph 6 of the Statement of Work.

7. Do the Sensitive Compartmented Information Facility (SCIFs) need to be cleaned?

• Answer: The SCIFs do not need to be cleaned.

8. What parts of the windowsills need to be cleaned?

• Answer: The windowsills only need to be cleaned on the inside. No cleaning outside or in between glass panes is needed.

9. What parts of the kitchen require cleaning?

• Answer: Surfaces of the kitchen (walls, floors, countertops) require cleaning.

Insides of cabinets and appliances will not be cleaned.

10. Does this requirement include trash take out?

• Answer: Trash take out is not required from building occupants personal trash cans.

11. Do the trashcans need to be cleaned?

• Answer: Trashcans do not need to be cleaned.

12. Will the elevator and water fountains require polishing?

• Answer: No polishing is required for the elevator or the water fountains.

13. Do the light fixtures require dusting?

• Answer: Light fixtures do not require cleaning and/or dusting.

14. Does the floor trim need to be cleaned?

• Answer: Floor trim shall be cleaned throughout floors 1, 2, and 3.

15. Will the outside of the building require cleaning?

• Answer: This requirement is only for inside cleaning only.

16. Does the basement need to be cleaned as well?

• Answer: Only floors 1, 2, and 3 require cleaning. The basement is not included and does not need cleaning.

17. How many vents need dusting?

• Answer: There are 61 vents.

18. How many bathrooms are there?

• Answer: Please refer to revised section 1.3.1 and 1.3.2 of the Statement of Work.

19. Does the tiling on the walls of the restroom need stripping or waxing?

• Answer: Tiles on the walls in the restroom do not need to be stripped or waxed.

20. How many stalls are in the men’s restroom?

• Answer: There are two (2) stalls and one (1) urinal per restroom.

21. Do water and calcium stains need to be cleaned in the restrooms?

• Answer: Please refer to section 1.3 of the Statement of work.

22. Should the stairs be cleaned?

• Answer: The stairs as well as the handrails shall be cleaned. The stairs will not be waxed.

23. Is there a particular order that the cleaning needs to be accomplished?

• Answer: Cleaning may be completed in any order according to the contractors expertise.

24. When should cleaning duties be accomplished?

• Answer: Please refer to revised section 9 of the Statement of Work.

25. When should all duties be completed by?

• Answer: Please refer to revised section 9 of the Statement of Work.

26. What parts of the cubicles and offices require cleaning?

• Answer: Only carpets and windowsills in cubicles shall be cleaned.

27. What areas are carpeted?

• Answer: Cubical areas and conference rooms contain carpet.

28. Will a Government escort be required for contractor personnel working after normal duty hours or on weekends?

• Answer: The Government will provide personnel to escort contractor employees working after normal duty hours or on weekends.

29. May contractor crews work simultaneously on all three floors of Building 901?

• Answer: Yes. Work may be accomplished in any order the contractor see fit.

30. Will the building remain occupied during evening, overnight, or weekend performance?

• Answer: Please refer to revised section 9 of the Statement of Work.

31. May equipment, air movers, floor machines, and supplies be securely stored onsite between shifts?

• Answer: Equipment may be stored onsite only on the weekends, Saturday and Sunday. However, all equipment must be offsite during the work week, Monday – Friday, due to limited space availability within the building.

32. Are elevators available for transporting personnel, equipment, chemicals, and recovered waste between floors?

• Answer: Yes, the elevator is available for Contractor use.

33. Must each work area be fully reopened and available for occupancy at the end of every shift?

• Answer: During the work week, Monday through Friday, each work area will need to be fully reopened. However, for the weekends, no.

34. Is early completion before August 3, 2026 acceptable, provided all work passes the final

Government inspection?

• Answer: All work shall be completed no later than 25 days after the date of award.

35. Are there any restrictions on the use of commercial carpet extractors, floor machines, wet vacuums, air movers, extension cords, or other powered equipment inside the facility?

• Answer: Yes, there are strict restrictions on using this equipment inside the facility, primarily governed by OSHA standards to prevent shock, fire, and tripping hazards:

i. Electrical Safety: Wet vacuums and carpet extractors must use GFCI-protected outlets (OSHA 1910.334). All cords must be visually inspected before use and cannot have damaged jackets or missing grounding prongs.

ii. Extension Cord Rules: Extension cords are restricted to temporary use only (OSHA 1910.305). They cannot be used as permanent wiring, run through doors/walls, or "daisy-chained" together.

iii. Trips & Slips: Operating cords across walkways must be covered or marked with safety cones and wet floors must have clear caution signs to maintain safe walking surfaces (OSHA 1910.22).

iv. Clear Egress: No equipment or cords may block emergency exits, pathways, or firefighting equipment (OSHA 1910.37).

v. Hazardous Materials: Standard commercial equipment is prohibited from vacuuming flammable liquids or operating in explosive dust environments. HEPA filtration is required when handling toxic dust

(OSHA 1910.1000).

36. Could the Government provide an estimate of the number of workstations or offices containing fixed furniture, or confirm whether the facility will be largely vacant during performance?

• Answer: The facility will be vacant. All workstations in Building 901 are cubicle-style with fixed furniture. Additionally, there are 23 private offices that also contain fixed, unmovable furniture.

37. The scope states that all finished hard-surface floors must meet or exceed a minimum static coefficient of friction of 0.5 as measured in accordance with ANSI A326.3. ANSI A326.3 is generally used to measure dynamic coefficient of friction rather than static coefficient of friction. Please confirm whether the Government will accept a documented dry dynamic coefficient of friction of 0.50 or greater when tested in accordance with

ANSI A326.3.

• Answer: Please refer to revised section 1.1.2 of the Statement of Work.

38. Please confirm whether the floor finish product must strictly consist of one sealant layer and a minimum of three topcoats, or whether an equivalent commercial floor coating system may be proposed if the manufacturer provides documentation showing that it meets or exceeds the required slip resistance, durability, appearance, and performance standards.

• Answer: Please refer to revised section 1.1.1 of the Statement of Work.