Questions and Answers.pdf

502 CONS FA301626Q0033

PKBB Questions Latrine Trailer Lease

1. Will the restroom trailer be used 24 hours a day? If not, who is responsible for daily opening/starting of all systems and shutdown/locking up trailer, turning off the power and the water supply? No, it will be used M-F from 0600 – 1400. GS SWHPS coaches assigned to the location will be responsible for daily opening/closing of the trailer.

2. Will the pump truck be able to pull up within 10 feet of the trailer to administer septic pumping and replenishment of freshwater? Yes

3. DHEC has specific requirements for the sanitization of non private, communal restrooms. In this particular case, a frequency of three times per week would be a minimum standard. Please explain how the government has a concession for a frequency of one cleaning per week. The GS coaches or the students will be responsible for sanitization 2x per week, in between contracted sanitization.

4. Can you please specify the distance from the power source to the trailer?

Approximately 50 feet.

5. Can the government please describe the electrical connection assembly? (three prong Edison plug, RV style plug or a bare wire tie-in?) Three prong Edison plug

6. The primary trailer we are considering offering for lease requires two 20amp circuits within 50'. Also, a water hose can be utilized to provide clean, potable water if that is available as well. Can you clarify what type of electrical hook-ups are present at the site? 120V. Water is not available at the site.

7. Is water available (in the form of a garden hose bib).? No

8. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was? New contract and there was no previous contract.

9. How many stalls does the government require for the trailer? Two

10. Is there a water point to connect the trailer to? No

11. Does the trailer require an ada stall? No

12. Is there a dump station on base to dump the grey water? No

13. Can you confirm the required trailer layout (number of stalls, urinals, sinks, ADA compliance, etc.)? Two stalls with 1 or 2 sinks. ADA compliance is not needed.

14. Is climate control (AC/heat) required year-round? Is the end-user each individual or someone that will serve as a point of contact for the unit on the base? Yes

15. Will water, sewer, and electrical hookups be available onsite? If so, please confirm connection specifications (power type and amperage) Electrical will be available at 120V.

16. If utilities are not available, should we include generator and water servicing in our base price? Water servicing will need to be included.

17. The documentation mentions that the placement area is level, is it accessible for a full-size pickup and 30–40 ft trailer? Yes

18. Are there any turning radius, clearance, or escort requirements we should factor into mobilization? No

19. Are weekends or after-hours visits permitted if needed? No

20. What is the expected processing time of base access for service personnel? 1 hour

Monday-Friday.

21. The PWS references weekly service. If we are called out for some irregular user needs (messes or high consumption) in between regular service appointments, is that billable? No, Ref PWS Section 1.3: “Contractor is responsible for the cleaning, maintenance, repair and replacement of leased latrine trailers.”

22. Can you specify more about the defect thresholds? What criteria will be used? The Performance Work Statement (PWS) outlines the defect thresholds in the "Performance Objective" table on page 3. A "defect" is defined as a failure to meet the specific requirements outlined in the referenced PWS paragraphs. The government will use the criteria in those paragraphs to identify and count defects.

23. Will government personnel conduct quality inspections in addition to the ones we will do each week? if so, what is the expectation? Yes, expectations are outlined in the PWS performance thresholds.

24. Can you clarify if cost adjustments are permitted for fuel? The Performance Work Statement (PWS) outlines the defect thresholds in the "Performance Objective" table on page 3. A "defect" is defined as a failure to meet the specific requirements outlined in the referenced PWS paragraphs. The government will use the criteria in those paragraphs to identify and count defects.

25. Are there any escalation adjustment allowed for option years? Pricing is mapped by the vendor in their quote. The government does not dictate escalation in pricing.

26. Are permitting fees reimbursed or should we include in pricing? Based on the Performance Work Statement (PWS), permitting fees are the responsibility of the contractor and should be included in the overall pricing. The PWS requires the contractor to obtain all necessary permits (as stated in Sections 4.6.1 and 4.7.1).

27. What is the estimated payment timeline? NET 30 days after acceptance of invoice

28. Should quotes include insurance certificates or can they be provided post award?

Include in your quote

29. Who is responsible for damages caused by environmental conditions (wind, etc)?

the contractor is responsible for damages to the trailers caused by environmental conditions like wind. Section is 1.3.4, Maintenance/Repair to Contractor Provided Trailers, which states: “Contractor shall be responsible for the cost of all replacement parts to the leased trailers unless the damage is caused by obvious abuse.”

30. Is there specific spill containment or wastewater disposal documentation required?

Yes, the Performance Work Statement (PWS) requires specific documentation for both spill containment and wastewater disposal. Section 4.7.2 states:

"Contractor shall provide a spill plan to the CO no later than 10 days after award." Section 1.3 requires that the "Price includes all costs for disposal of waste materials off the installation at an approved facility in accordance with all applicable federal, state and local regulations." Section 4.7.1 specifies that the contractor must have all necessary licenses and permits, explicitly mentioning the "San Antonio Water System Liquid Waste Hauler permit" and the "Texas Commission on Environmental Quality Sludge Transporter Registration." While the PWS doesn't explicitly state you must submit these documents, it mandates you have them before starting work. It is standard practice that the government may ask for proof of these permits at any time.

31. For section 4.11, 4.11.1 & 4.11.2, is the prime responsible for having these insurance policies or is it acceptable if our vendor is the holder of the policies?

32. Can we provide the quote in excel with all the pricing for the CLINS and the required information on page 1 of the solicitation or do you require the completion of the solicitation? Whichever you prefer, as long as page 1 is completed.

33. Can a CLIN be included for the delivery and pick-up fee for the unit? No

34. Is the site visit for March 3rd, optional? Site visit was cancelled.

35. The anticipated number of male and female personnel who will be utilizing the trailer? 25 male and 5 female daily.

36. Estimated daily hours of use? 8

37. Number of days per week the trailer will be in operation? 5

38. Could you please confirm how many trailers you anticipate needing for this project?

1 trailer with at least two stalls.

39. I'm needing some clarity on the "warranty information" line. Is this line to acknowledge the 48 hour trail swap for inoperable units or am I interpreting this wrong? Refer to PWS Section 1.3.5, “If an inoperable Contractor provided trailer cannot be made operational within 48 hours of requested repair, the Contractor shall replace the trailer with a fully operational unit at no additional cost to the Government.”

40. In the SF 1449, Blocks 23 & 24. Are you wanting the monthly price in block 23 and the annual price in block 24? No, monthly price can go on page 3 of the SF1449 in the “Unit Price” block. Annual price would go in the “Amount” box.

41. Are standard 3-prong 120V outlets available, or is a specific receptacle configuration required? 120V outlets are available.

42. What type of surface will the trailer be placed on (concrete, asphalt, gravel, soil)?

Asphalt

43. Is the area level, or should leveling accommodations be anticipated? level

44. Is this 30 assigned personnel total, or 30 users per day? Up to 30 per day

45. Are there anticipated peak usage periods that may exceed normal volume? No

46. Can the Government confirm the minimum number of toilets, urinals, and sinks required in the male and female sections to support 30 personnel? The PWS Section 1.1 may be updated to reflect a 2 gender neutral stall minimum for the single trailer requirement.

47. Is there a required minimum gallon capacity for freshwater and wastewater tanks in order to meet the weekly servicing requirement? Yes, the Performance Work Statement (PWS) requires specific minimum tank capacities. According to Section 1.1, Latrine Trailers, all trailers must have a freshwater tank that holds at least 100 gallons and a wastewater tank that holds at least 150 gallons.

48. Is there an economic price adjustment mechanism for fuel or disposal cost increases under this firm-fixed-price contract? Based on the Performance Work Statement (PWS) and the nature of a firm-fixed-price contract, there is no economic price adjustment mechanism for fuel or disposal cost increases.

Under a firm-fixed-price arrangement, the contractor agrees to a set price and assumes the full risk of cost fluctuations. The PWS reinforces this by stating the contractor is responsible for all "transportation" (Section 1) and that the price "includes all costs for disposal of waste materials" (Section 1.3). The PWS does not contain any specific clauses allowing for economic price adjustments, vendors should include the risk of potential increases in fuel and disposal costs in your overall firm-fixed-price proposal.

49. What site conditions (surface type, grading, or space constraints) should be expected at the trailer placement location? Asphalt and level

50. Who will be responsible for damages resulting from vandalism to the provided units? Refer to PWS Section 1.3.4, Maintenance/Repair to Contractor Provided Trailers, which states: "Contractor shall be responsible for the cost of all replacement parts to the leased trailers unless the damage is caused by obvious abuse."

51. What is the anticipated contract start date? Anticipated start date April 06, 2026.

52. Are any multi-user or family-style restroom units required under this contract? If so, please specify the quantity and configuration. No

53. Will a potable water source be available at the site for servicing and operations, or will the contractor be required to provide all water necessary for the units? There is not a water source.

54. If electrical power is not available at the designated trailer location, will the contractor be required to provide generators to support the units? N/A, electrical is available.

55. Will the contractor be granted access to the site outside of normal working hours (e.g., nights, weekends, or holidays) to perform required servicing and maintenance? No

56. Are ADA-compliant or handicap-accessible restroom units required? If so, please specify the required quantity and any additional accessibility requirements. No

57. Weekly use = Monday through Friday? Or Sunday through Monday? M-F

58. Will the latrine trailer require key access for on-site personnel to access and secure it? yes

59. Is there an electrical source to plug into? We use 2- 3 prong extension cords. Yes

60. Will there be access to water and electricity? Our unit does have a reservoir however if a direct connection is available that would be ideal. Electricity is available. There is no onsite water.