Attachment 4 - Performance Work Statement.pdf

F2MTRH6021AW01

Attachment 3

PERFORMANCE WORK STATEMENT

LEASING AND MAINTENANCE OF

LATRINE TRAILERS

JOINT BASE SAN ANTONIO, TEXAS

09 March 2026

1. DESCRIPTION OF SERVICES. The Contractor shall provide all labor, tools, materials, equipment, transportation, and supervision to provide and maintain leased latrine trailer (2-stall minimum) to the Government at Joint Base San Antonio (JBSA), Texas at Lackland Chapman Training Annex (CTA)Temporary Human Performance Center (THPC). The Contractor is responsible for set up and removal of all trailers/equipment to include electrical. The number of units and service frequencies for each location are provided within this Performance Work Statement (PWS) at Appendix A, Contractor Provided Latrine Trailers. All Contractor provided trailers shall meet the requirements as defined by this PWS.

1.1. Latrine Trailers. Trailer shall be equipped with doors that contain inside locking capability, steps leading to door and a grab bar for use by patrons when climbing the steps.

Trailers shall feature both heating and air conditioning that can be controlled by the end user. Trailers shall be equipped with a urinal, toilet, sink with hot/cold freshwater faucet, mirror, toilet paper dispenser, paper towel dispenser, soap dispenser, paper seat cover dispenser and trash can. The units shall feature a freshwater tank and a wastewater tank with sufficient capacity to support the weekly usage of 30 persons and have enough reservoir capacity to last between weekly servicing. Latrines shall be clean, in excellent condition, free of defects, and without graffiti. Latrines shall have separate male and female sections with enough toilets, urinals, and sinks to support the weekly usage of 30 persons.

Contractor shall submit a sample of the latrine trailer to the Government for approval prior to the placement of units. Trailer shall have a minimum of 2 stalls.

1.2. Latrine Trailer Set Up. Contractor is responsible for delivery and set up of leased latrine trailers to include stability of trailers (set on even ground), positioning to ensure they do not impede traffic and connection to government provided electrical source.

1.3. Cleaning, Maintenance or Replacement Requirements. Contractor is responsible for the cleaning, maintenance, repair and replacement of leased latrine trailers. During the weekly cleaning service, the Contractor shall completely remove the contents from the waste tank, refill the freshwater tank, clean the interior of the restroom and restock supplies in accordance with paragraphs 1.3.1. – 1.3.3., empty all trash cans and place clean trash can liners. The weekly servicing shall be documented on a log that will be provided with the trailer upon delivery. Price includes all costs for disposal of waste materials off the installation at an approved facility in accordance with all applicable federal, state and local regulations.

1.3.1. Cleaning. All surfaces of sinks, toilets, urinals, dispensers, plumbing fixtures, mirrors, walls, entry doors (including handle, kick plates, ventilation grates, metal guards) and other such surfaces shall be cleaned and disinfected using a germicidal detergent.

Restrooms shall have a clean scent or no odor at all. Toilets and urinals will be free of spots, water spots, scale buildup, soap scum, odors and any other deposits. Mirrors shall be clean and have no streaks or other removable matter. Restroom sinks, countertops, and fixtures shall be free from water and scale deposits, soil, streaks and removable matter.

1.3.2. Stock Restroom Supplies. Estimated use for the CTA THPC annex is 30 persons.

Contractor shall ensure restrooms are stocked sufficiently so any provided supplies including toilet tissue, paper towels, seat covers, and hand soap do not run out. Additional supplies shall be stored in designated areas to allow customer to refill dispensers between Contractor provided services.

1.3.3. Restroom Floor Care. All floor spaces shall be maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method (sweep, dust mop, damp mop, spot clean, etc.) and with cleaning solutions for the specific floor type. After cleaning, floor surfaces shall have a uniform, clean appearance without streaks, swirl marks, detergent residue or any evidence of soil, stain, film or standing water.

Baseboards, corners and wall/floor edges shall also be clean.

1.3.4. Maintenance/Repair to Contractor Provided Trailers. Contractor shall provide preventive maintenance to leased trailers in accordance with manufacturer’s recommendations as part of the monthly lease price. Preventive maintenance shall be accomplished to ensure proper operation of all electrical, plumbing, HVAC, fixtures and dispensers and to validate the structural soundness of the units. Contractor shall be responsible for the cost of all replacement parts to the leased trailers unless the damage is caused by obvious abuse.

1.3.5. Replacement of Contractor Provided Trailers. If an inoperable Contractor provided trailer cannot be made operational within 48 hours of requested repair, the Contractor shall replace the trailer with a fully operational unit at no additional cost to the Government. If a trailer is not repaired or replaced within 48 hours (excluding weekends and federal holidays), the Government will not pay the monthly lease price for the inoperable trailer.

1.4. Scheduling. All Contractor provided trailers shall have a lease price which includes servicing as defined in paragraphs 1.3. – 1.3.4. The Contractor shall provide a written, monthly schedule (to include dates and approximate times) for the maintenance and cleaning of all latrine trailers to the Government point of contact, ten business days after the start of the contract. Updates shall be provided within five business days when there are changes due to additions/deletions. Units shall be cleaned according to the frequencies listed on the appendices.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Service Summary (SS) provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed to identify normal phase-in problems.

Performance Objective PWS Para. Performance Threshold

SS-1

Latrine trailers are cleaned in accordance with the PWS

1.3. – 1.3.3. No more than 3 defects per month

SS-2

Contractor performs maintenance and repair to latrine trailers in accordance with the PWS

1.3.4. No more than 2 defects per

month

SS-3

Inoperable Contractor provided latrine trailers are replaced in accordance with the timelines described in the PWS

1.3.5. No more than 1 defect per

month

SS-4

Contractor submits schedules in accordance with the PWS and provides service in accordance with the schedules

1.4. No more than 1 defect per

month

2.1 Quality Control. The Contractor shall develop and maintain a quality control program to ensure services are performed IAW commonly accepted commercial practices and services identified in this PWS. Develop and implement procedures to identify and prevent non-performance and continual repeat of defective service. Contractor shall develop quality control procedures addressing the areas identified in Performance Objectives Table.

2.1.1 Quality Control Plan (QCP). A written QCP shall be submitted as part of the

Contractor’s proposal package. The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. Any changes after initial QCP submission need to be accepted by the CO prior to implementation.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Facilities. None.

3.2. Government Furnished Utilities. The Government will provide electricity to the Contractor provided trailer latrines. Contractor shall be responsible for providing hook up to the provided power sources.

3.3 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4. GENERAL INFORMATION.

4.1. Hours of Operation. The Contractor shall provide services during the following hours: 7:30 a.m. to 4:15 p.m. Monday through Friday, except for federal holidays.

4.2. Contractor Representative. The Contractor shall provide a point of contact that shall be responsible for the performance and coordination of all work. The name and telephone numbers of this person and alternate(s) shall be designated in writing to the CO within five working days after contract award.

4.3. Traffic Laws. The Contractor and their employees shall comply with base traffic regulations at all times.

4.4. Security Requirements: The Contractor shall comply with all installation security policies.

4.4.1. Contractor employees will be required to obtain and display identification badges.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. All Contractor personnel working on JBSA must have a completed background check prior to being employed on JBSA and must have a Government issued Contractor I.D. badge IAW paragraph 4.5 of this PWS.

4.4.2. The Contractor shall also obtain personnel identification badges as required for entry to the installation. The Government will provide all forms and procedures to the Contractor to obtain personnel identification and vehicle passes during the pre-performance conference. The Contractor shall provide the CO with a current list of employees needing access within 3 working days after receiving award or Notice of Award. The list shall include employee’s name, date of birth, state driver’s license/state ID number and state of issue. Within 10 business days after Government submits the list to the JBSA Security Office(s), the Government will notify the Contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter.

Contractor personnel and property shall be subject to search and seizure upon entering the confines of JBSA installations, while on JBSA installations and upon leaving the confines of JBSA installations.

4.5. Personnel: The Contractor shall not employ any person who is an employee of the United States Government, or the Department of Defense (DOD), either military or civilian, if such employment would create a conflict of interest, or be contrary to the policies contained in the DOD Joint Ethics Regulation, DOD 5500. 7-R.

4.5.1. The Government is authorized to restrict the employment under this contract of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of this installation and its population.

4.5.2. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.5.3. Contractor personnel performing work on electrical systems shall be qualified as defined by National Fire Protection Association (NFPA) 70 and 70E, National Electrical Code (NEC) 2017 and Occupational Safety and Health Administration (OSHA) standards/directives. Contractor personnel performing plumbing work shall be at least a Journeyman or Apprentice plumber.

4.6. Safety Requirements. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements.

4.6.1. Unless otherwise specified in this contract, the Contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, DOD, Air Force, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. The Contractor will be responsible for all OSHA, State, environmental, fire hazard, chemical, fuel spills, and/or fines that occur as a result of company negligence.

4.7. Environmental Control/Compliance. The Contractor shall comply with all applicable federal, state and local environmental laws and with San Antonio Water System (SAWS) regulations.

4.7.1. Contractor personnel shall have all required licenses and permits necessary to perform services and disposal prior to the performance of any work on this contract (includes San Antonio Water System Liquid Waste Hauler permit, Texas Commission on Environmental Quality Sludge Transporter Registration). The Contractor shall not use any ozone depleting substances or products. The Contractor shall not pollute lakes, storm lines, sewer lines or wells with fuels, oils, bituminous, calcium chloride, acid, contraction wastes or other harmful materials.

4.7.2. Contractor shall provide a spill plan to the CO no later than 10 days after award. Any required revisions to the plan shall be accomplished and approved by the CO prior to the performance of any work on the installation. Spill plan shall detail steps taken in the event of an environmental spill of any type of waste product covered by this contract. Contractor shall notify the CO immediately of any spills within the confines of the installation.

Contractor shall be responsible for all aspects of the spill cleanup at no additional cost to the government.

4.8. Contracting Officer (CO) and Contracting Officer Representative (COR). The Government COR will periodically evaluate the Contractor’s performance to ensure services are being performed in accordance with the contract and this PWS. The identify and contact information of the COR will be provided to the Contractor after contact award.

4.9. Damages. The Contractor shall take precautions to prevent damage to Government property. The Contractor shall repair (to include ruts) or replace damaged items at no additional cost to the Government.

4.10. Continuity of Operations During Crisis Situation. According to DFARS 252.237- 7023, Continuation of Essential Contractor Services, this service does not meet the definition of “essential Contractor service” or “mission-essential function” and therefore, shall not be performed during a crisis situation.

4.11. Workers’ Compensation and Employer’s Liability. IAW FAR 28.307-2 Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage.

Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

4.11.1. General Liability. The CO shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

4.11.2. Automobile Liability Insurance. The CO shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

5.0 Appendices.

Appendix A – Contractor Provided Latrine Trailers

Amendment 0003 RFQ FA301625Q0020

APPENDIX A

Contractor Provided

Latrine Trailers

INSTALLATION LOCATION

NO. OF

UNITS

CLEANING

FREQUENCY

TANK

FREQUENCY

JBSA Chapman Training Annex

Temporary Human Performance Center

1 1W 1W

“W” is Weekly

APPENDIX A