FA301625Q62190002 - RFQ.pdf

Request for Quote - FA301625Q6219 Ceiling Fan Requirement

(The quote shall be effective until 09 October 2025

Please respond to this RFQ no later than 24 September 2025 @ 1:00 PM Central Daylight Time, to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

(Please provide a quote for the line items listed below.

Failure to quote on all CLINs will render the quote unacceptable)

CLIN Product QTY Unit Unit Price Extended Amount

Ceiling Fan Kits

1 EA

0002 Installation of Ceiling Fans 1 EA

0003 Shipping 1 EA

TOTAL

ATTACHMENTS: Attachment 1 – Statement of Work Attachment 2 – 668 ALIS Fans As Built Attachment 3 – Provisions and Clauses Attachment 4 - Ceiling Fans Site Pictures Attachment 5 - Ceiling Fans Contractor Questions w Answers

Please provide the information below:

FOB Destination Shipping Cost Included in Unit Prices? Yes

Payment Terms:

Company Name:

Delivery Date/PoP:

UEI #

Cage Code:

(The quote shall be effective until 09 October 2025

POC: Telephone #

E-Mail Address: Tax ID#:

Do you have capacity to invoice electronically through WAWF? (Yes/No)

Special Notes and Instructions:

1. 100% Small Business Set-Aside. This is a notice that this order is a 100% set-aside for small business. Only quotes submitted by small businesses for NAICS code 333413 with a size standard of 500 Employees will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business for the associated NAICS will not be considered for award.

2. Submittal of Questions: Questions may be submitted in writing to the Contracting office. Please submit all relevant and related questions to Jaison Saavedra at jaison.saavedra@us.af.mil. The deadline to submit questions will be Monday, 22 September 2025 at 11:00 am Central Daylight Time. No questions beyond this deadline will be accepted. Following the deadline the Government will compile all appropriate/ relevant questions to the requirement and follow up with vendors with all questions and answers.

3. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/SAM/ and provide mandatory information.

4. Basis for Award. 502 CONS/JBKAC will issue one firm fixed price purchase order to the vendor who is found to be responsive, responsible, and who provides the best value at the lowest fair and reasonable price for the requirement. The Government intends to make one (1) single award from the solicitation based on available funds.

5. Best Value Determination. For this procurement, Best Value determination will be made based on reasonable priced, Technically Acceptable quotes. The following factors shall be used to evaluate quotes: technical acceptability and reasonable pricing. Only technically acceptable and reasonable quotes are eligible for award and only quotes received from Quoters that provide unit pricing for all CLINs will be considered. The following process will be followed:

(a) Quotes will be reviewed to ensure that all line items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest.

ii. If three (3) or fewer quotes are received, the government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the government will evaluate the three (3) lowest priced quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of rank as detailed in mailto:jaison.saavedra@us.af.mil https://www.sam.gov/SAM/

5(i).

iii. The technical acceptability team will evaluate the factors identified below. For the quote to be technically acceptable, each technical factor must be rated as acceptable.

The failure of a Quoter to meet any or all the technical criteria will result in a technically unacceptable rating and be ineligible for award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirement of the solicitation

Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation

The standard has been met when: Quoters submit a quote matching the items specified within the CLIN table.

6. Delivery: 45 Days ARO. Delivery shall be FOB Destination and included in CLIN prices noted above, unless otherwise and clearly noted by quoter in submitted quote.

Supplemental Provisions and Clauses Incorporated by Full Text

5352.201-9101 AETC Ombudsman (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of 0MB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. David E. Jones, Deputy Director of Contracting, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, david.jones.3@us.af.mi1.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and mailto:david.jones.3@us.af.mi1

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Department of the Air Force Installations (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

Request for Quote - FA301625Q6219