RFQ Heaters.pdf

RFQ ID: RFQ # FA301625Q6126

Purchase and Installation of Heaters

(Quotes shall remain valid for at least 90 Days)

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplement with additional information included in this notice. This announcement constitutes the only solicitation quotes are being requested and a separate Request for Quote (RFQ) will not be issued. The 502d Contracting Squadron at Joint Base San Antonio (JBSA) Randolph has a requirement to procure and install three (3) heaters for Hanger 84 and three (3) heaters in Hanger 245 in accordance with the Statement of Work. This RFQ is being solicited as a 100% total small business set-aside. The North American Standard Industry Classification System (NAICS) code for this acquisition is 238220, Plumbing, Heating, and Air Condition Contractors. The small business size standard is $19M.

The vendor shall respond to this RFQ by: Thursday 03 July 2025 at 12:00 PM CST via email to the CS Andrew Hernandez at andrew.hernandez.24@us.af.mil and the CO Emily Deck Sanders at emily.deck_sanders@us.af.mil. It is each contractor’s responsibility to ensure their quote, and all data is complete and IAW the RFQ. Multiple offers will not be accepted. (Note: The Government e-mail system periodically experiences delays, therefore, offerors are highly encouraged to confirm delivery and receipt of your quote). The government assumes no responsibility for late or incomplete responses to the RFQ.

SCHEDULE OF SUPPLIES DELIVERY - FOB DESTINATION

CLIN DESCRIPTION QTY Unit Unit Price Extended Total

0001 Removal of Existing Heaters 6 EA

Natural Gas Centrifugal Blower IAW the attached Statement of Work and Ancillary HVAC Supplies

6 EA

0003 Installation of New Heaters 6 EA

Total Price:

Special Notes and Instructions:

1. Notice to Offeror. Awaiting funds. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

mailto:andrew.hernandez.24@us.af.mil mailto:emily.deck_sanders@us.af.mil

2. Offer Acceptance Period: All quotes submitted must be valid for 90 days.

3. Basis for Award: The Government will award a single delivery order to the responsible quoter whose quotation represents the best value to the government. Best value is defined as the lowest priced, technically acceptable quotation.

4. Evaluation factors are Price and Technical.

a) Price. Since award will be based on initial responses, the Contractor is encouraged to quote its most advantageous pricing up front, to include discounts, in the initial response. The quote must be submitted for all line items. The government will first rank quotations in order from lowest to highest total price (for all items).

b) Technical. The three (3) lowest priced quotations will then be evaluated to determine whether or not they meet technical acceptability. A quotation that does not meet all requirement and specification IAW the SOW will be found technically unacceptable and will result in the quotation being excluded from further consideration for award. The government reserves the right to evaluate more than three (3) quotations, as deemed necessary, and will do so in order of the next lowest priced.

Evaluation Criteria Acceptable Unacceptable

• Task 1: Procure and install six (6) heaters with the following specifications:

o Centrifugal blower heater o Fuel type: Natural Gas o Heating BTU (Input 250,000) o Ancillary HVAC supplies

• Task 2: Uninstall and dispose of the existing six (6) heaters in Hangar 84 and Paint Shop 245.

• Task 3: Will provide testing diagnostics upon installation to ensure product is working prior to acceptance of the work.

5. A single award will be made to the company that has/is:

a) An active registration in the System for Award Management (SAM) database. To register or update SAM go to https://sam.gov and provide mandatory information

b) Meets and complies with all the terms and conditions of the RFQ

c) Represents the best value to the Government

d) Has no Active Exclusions within SAM

6. Quote new products only. Vendors should include enough technical data with quotes to ensure the government can effectively perform a technical evaluation on the product(s) being offered in accordance with the SOW and the evaluation criteria listed above. Failure to provide sufficient technical data may result in exclusion from award consideration. At a minimum, the submission must clearly indicate:

a) Relevant supporting technical documentation IAW the SOW

b) Company Name

c) Company Address

d) CAGE Code

e) UEI F) Company POC & Phone Number

7. Site Visit: Interested contractors, if you plan on attending and require a base pass (please notify via email to the CS Andew Hernandez at andrew.hernandez.24@us.af.mil and the CO Emily Deck Sanders at emily.deck_sanders@us.af.mil No Later Than Tuesday, 17 June 2025 at 12:00 PM CST. Initial questions are due back the same day and time.

Date of site visit is scheduled for Wednesday, 25 June 2025 at 10:00 AM CST. (Only one site visit will be offered.)

Final questions are due back to the Government No Later Than Thursday, 26 June 2025 at 12:00PM CST.

Base Access Information:

Last Name, First Name MI DOB: Date of Birth (DD/MMM/YY) Country of Birth ID Type: Must be a valid form of photo ID (Driver’s License).

Country of Issue State of Issue

9.. Deliver to:

502 TDS

10055 NEW A STREET, HANGAR 84

JBSA RANDOLPH, TX 78150 4502 UNITED STATES

10. The Government may enter into an exchange with a vendor for the purpose of clarifications by providing explanations used to resolve minor irregularities, information, or clerical errors. The Government reserves the right to enter into interchanges within the parameters intended by FAR 52.212- 1(g).

11. It is each vendor's responsibility to ensure their quote, and all data is complete and in accordance with the RFQ.

The Government assumes no responsibility for late or incomplete responses to the RFQ. Late or incomplete responses may not be considered.

12. Attachments:

1) Statement of Work

2) Provisions and Clauses