RFQ- Radiographic Manikins FA301625Q6054.docx

Request for Quote (RFQ) FA301625Q6054 Radiographic Manikins Medical Education Training Center (METC) Joint Base San Antonio (JBSA) Fort Sam Houston, Texas

This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 with addition informational included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This solicitation is being issued as Request for Quotation (RFQ) No. FA301625Q6054.

The solicitation documents and incorporated provisions and clauses (Attachment 3) are those in effect under the Federal Acquisition Circular 2025-03 and DFARS Publication Notice 20250117 effective 17 Jan 2025.

Set Aside: The set aside for this solicitation is 100% small business.

Requirement: Two (2) Radiology Support Devices Inc. RS-601TA Male Radiographic Manikins (Wounded Willy) and Three (3) Radiology Support Devices Inc. RS-602TA Female Radiographic Manikins (Damaged Debbie), brand name or equal.

For an “equal” product to the aforementioned radiographic manikins, the contractor must include the following in the quote: (1) Manufacturer name, (2) Part number, (3) illustrations, and (4) literature or description to support equal product substitution in your RFQ submission. Details of the requesting product to fulfill requirement must be met. Failure to meet the below characteristics renders the quote as unacceptable.

Schedule: See the attached Schedule of Supplies (Atch No. 2) for applicable contract line items (CLINS), description of requirement, and quantities.

See the attached Statement of Need (Atch No. 1) and Schedule of Supplies (Atch No. 2) for further information on the requirements.

Place of Delivery:

2220 Wheelright Str, Bldg. 4194, Bay E Fort Sam Houston, TX 78234

Delivery shall be FOB Destination.

The FAR provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-1

Addendum to FAR 52.212-1(b), Submission of offers. This paragraph replaces as follows:

To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being ineligible for award. Quoters must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale.

Quoters shall submit the following items:

a. Price: Quoters are required to complete and return the attached Schedule of Supplies (Atch No. 2) or to provide a quote on company letterhead which must provide the following information, as listed in the Schedule of Supplies (Atch No. 2): Descriptions, Unit Prices and Total Prices. The Government intends to award based on initial responses, therefore, you are encouraged to offer your most advantageous pricing to include discounts, in the initial response.

b. Technical Specifications – Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation shall demonstrate the contractor’s ability to provide and deliver two (2) Radiology Support Devices Inc. RS-601TA Male Radiographic Manikins (Wounded Willy) and three (3) Radiology Support Devices Inc. RS-602TA Female Radiographic Manikins (Damaged Debbie), brand name or equal. The quotation submittal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims. Ensure quotes are valid for 90 days.

c. Amendments (if applicable) – vendors shall acknowledge all amendments in writing with the quotation submittal.

d. Completed Representation and Certifications

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety

Addendum to FAR 52.212-1(g), Contract award. This paragraph is tailored as follows:

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges (using Interchange Notices {INs}) if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges, IAW FAR 16.505 Fair opportunity, are fluid interaction(s) between the Contracting Officer (CO) and the quoters that may address any aspect of the quote and may or may not be documented in real time. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this solicitation.

The FAR provision 52.212-2, Evaluation - Commercial Items, applies to this acquisition. Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-2

If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three (3) lowest priced quotes for Technical Acceptability. If the Government determines none of the three lowest-priced quotes are technically acceptable, the Government will evaluate additional quotes in order of increasing price until one is determined technically acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ.

*NOTE: Best value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single award shall be made to the quoter whose product is technically acceptable and quotes the lowest total evaluated price. The following two (2) factors shall be used to evaluate quote(s): Technical and Price.

a. Technical (Conformance to the Schedule of Supplies). The technical response shall demonstrate compliance with providing two (2) Radiology Support Devices Inc. RS-601TA Male Radiographic Manikins (Wounded Willy) and three (3) Radiology Support Devices Inc. RS-602TA Female Radiographic Manikins (Damaged Debbie), brand name or equal, as specified in the attached Statement of Need (Atch 1) and Schedule of Supplies (Atch 2). The Technical Factor shall be rated acceptable or unacceptable as follows:

Adjectival Rating Description

b. Total Evaluated Price Factor. Vendors are required to complete and return the attached Schedule of Supplies (Atch 2) and/or to provide a quote on official company letterhead with the information as outlined in the Salient Characteristics (Atch 1) and Schedule of Supplies (Atch 2). The Government will evaluate quotations for award purposes by adding the extended price (quantities multiplied by unit prices) for each line item to obtain total evaluated price. The Government intends to award based on initial responses, therefore, you are encouraged to offer your most advantageous pricing to include discounts, in the initial response.

If you have any questions, please contact Sasha Juarez at sasha.juarez@us.af.mil or Shyla Harris at shyla.harris@us.af.mil.

Quoter(s) is(are) required to include a completed copy of all provisions (i.e. 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services), with their quotation.

The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services, applies to this acquisition

Quotes shall be submitted electronically to Sasha Juarez, Contract Specialist, at sasha,juarez@us.af.mil and Contracting Officer, Shyla Harris, shyla.harris@us.af.mil via email. The complete quotation package is due 28 March 2025 at 4:00 P.M. Central Time (CT). All questions and/or requests for information must be submitted no later than 21 March 2025 at 4:00 P.M. CT.

Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date of receipt of quotations. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the vendor for any costs.

Three (3) Attachments:

1. Statement of Need Official Release

2. Schedule of Supplies Official Release

3. Provisions and Clauses Official Release