Great Texas Freedom Fest Statement of Work.pdf

STATEMENT OF WORK

JBSA Great Texas Freedom Festival Stage, Audio Visual and Technical Support

Ft. Sam Houston, TX 78234 12 April 2025

1.0 BACKGROUND

The United States Air Force (USAF) Band of the West is a musical organization whose mission is to inspire immediate and long-lasting morale and esprit de corps for Joint Base San Antonio (JBSA) and the United States of America. To support this effort, the 502d Air Base Wing at JBSA-Lackland in San Antonio, Texas, has a new requirement for Stage Lighting, Sound & Effects to support the JBSA Great Texas Freedom Fest to be conducted 12 April 2025. This is a non-personal service requirement for stage lighting, sound & effects, as described in the following paragraphs.

2.0 DESCRIPTION OF REQUIREMENT

The purpose of this Statement of Work is to acquire the services of an audiovisual company to support the Great Texas Freedom Fest. The contractor shall provide all management, tools, personnel, equipment, materials, supplies, transportation and labor necessary to execute all deliverables for the event. Event will be held on 12 April at Ft. Sam Houston, with set up on 9 April and tear down on 13 or 14 April. Vendor is expected to load in all equipment. The contractor shall provide the following:

2.1 SL-260 stage or equivalent in size and scope.

2.2 Left and Right speaker towers attached to stage with large subwoofers in front.

2.3 Hang and wire multi-color light display with controls.

2.4 Four delay towers.

2.5 Lay 400 yards of cable to hang four delay towers (two on stage right/two on stage left).

2.6 Provide two sets of stairs for the stage (one for stage left/one for stage right).

2.7 All necessary electrical connection equipment to run lights/sound/stage to large Air Force generator running power behind the stage.

2.8 Ten cable covers to camouflage cables in the grass for attendee safety.

3.0 BASE ACCESS

3.1 Obtaining Base Identification and Vehicle Passes

3.1.2 As prescribed by AFFARS 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

3.1.3 The Contractor shall obtain base identification and vehicle passes for all contractor personnel who will visit or perform work on the Air Force installation(s) cited in this contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor- furnished identification badges while visiting or performing work on the installation.

3.1.4 No later than 10 working days prior to contract commencement, the contractor shall submit a written request with the request for base access for all personnel conducting work in support of this contract. Included in the request for base access shall be names of contractor employees needing access to the base, including full legal name (given at birth), date of birth, place of birth, citizenship, sex, race, SSAN, state issued I.D. Card/Driver’s License/Passport/VISA/Resident Alien #, current address, and phone number. The government point of contact will submit this information to issuing Visitor Control Center for processing. Contractors will present government (state or federal) issued ID, and INS Form 9 (I-9), before being issued a pass to enter the installation. A Wants and Warrants check is conducted for every person before a pass is issued.

3.1.5 Contractor personnel shall be required to present proof of government identification to base security forces before being issued a pass to enter the installation. Before being issued a pass to enter the installation a Wants and Warrants check will be conducted for each individual.

3.1.6 Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass as long as the current contract is presented at the time of entry. However, current liability insurance, state inspection sticker, and vehicle registration is required. The person driving the vehicle must have a valid operator license for the type of vehicle.

3.1.7 The contractor is responsible for ensuring employees report to the appropriate Visitor Control Center, to present their Form I-9 (Employment Eligibility Verification).

3.1.8 Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification credentials issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the credentials will need to be retrieved and returned to the issuing activity so that employee does not have base access. If the credential is not retrieved, then Security Forces will need to be notified so that base access is not allowed.

3.19 Firearms shall not be brought on base under any circumstances. Failure to comply with these requirements may result in withholding of final payment.

4.0 MOTOR VEHICLE TRAFFIC

4.1 Traffic Laws: The contractor and their employees shall comply with base traffic regulations.

4.1.2 Installation Traffic Codes. The Joint Base San Antonio (JBSA), traffic code conforms to the applicable Texas Transportation Code (TRC). Should conflicts occur, the TRC will take precedence.

4.1.3 Operators and passengers of all vehicles operated on JBSA will wear seat belts in the designed by the manufacturer (e.g., wear seatbelts with shoulder straps/belts over theshoulder, not under the arm).

4.1.2 Traffic Violation Reports. JBSA has primarily exclusive legislative jurisdiction and therefore may issue traffic violators the DD Form 1408 Armed Forces Traffic Ticket or a Central Violations Bureau (CVB), United States District Court Violation Notice.

4.1.3 Radar Detection Devices. Use of radars or laser detection devices is prohibited on JBSA.

4.1.4 Wearing portable headphones, earphones, cellular phones, iPods or other listening and entertaining devices (other than hearing aids), while walking, jogging, running, bicycling, skating, or skateboarding on roadways is prohibited to all persons. Use of listening devices impairs the recognition of emergency signals, alarms, and announcements, approaching vehicles, and human speech and outside noise in general.

Speed limits for JBSA (unless otherwise posted), are 25MPH for main base and 10MPH for parking lots. EXCEPTION is for emergency vehicles responding to an emergency.

4.2 Rules of the Road

4.2.1 Emergency Vehicles. Drivers will use due care and caution while responding to emergencies and will emergency lights/devices as appropriate (moving violation, other moving violation; three points).

4.2.2 Do not pass another moving vehicle, except bicycles, mopeds or special purpose vehicle on JBSA unless in a passing area (broken yellow line) and only when safe to do so (moving violation, improper passing; four points).

4.2.3 Operators will not drive a vehicle on JBSA at such a slow rate of speed as to impede or block the normal flow of traffic, except when necessary for safe operations (moving violation, speed too slow; two points).

4.2.4 Operators who drive a vehicle on JBSA in excess of 20 MPH over the posted speed limit within the confines of JBSA will be subject to an automatic 30 day, on the spot, pre-signed driving suspension notice will be issued by the Security Forces Patrolman (moving violation, speed in excess of 20 MPH;

30-day suspension).

4.2.5 All vehicles entering and exiting the base at the installation entry points and controlled/restricted areas contained therein are subject to inspection and/or search.

4.2.6 Failure to comply with random, command-directed inspections/searches may result in detainment, apprehension and/or debarment from the installation. Additionally, persons refusing to submit to command-directed random installation entry point checks will have their driving privileges suspended/revoked for one year. An immediate revocation/suspension letter will be issued.

4.2.7 Implied consent to blood, breath or urine tests. TRC, Title 7, Subtitle J., Chapter 724. Information on implied consent to blood, breath or urine tests will be provided to all newcomers during base in-processing. Any individual who operates any vehicle on JBSA whose BAC limit is at or above 0.08 grams of alcohol per 100 milliliters of blood or whose BrAC is 0.08 grams of alcohol per 210 liters of breath will be subject to an automatic driving suspension. For Commercial Driver’s License (CDL) holders, meeting or exceeding 0.04% BAC will be subject to an automatic driving suspension IAW the TRC Chapter 522.081(b)(4)(A).

4.2.8 Flag Protocol. Dependents or visitors to a military installation are required to show respect for the United States flag. Failure to do so renders them subject to exclusion from the installation. If in a vehicle, during Reveille or Retreat, the vehicle operator should safely pull the car to the side of the road and stop.

All occupants should sit quietly while the national anthem is played and remain parked until the last note of “To the Colors” or the national anthem sounds (or the flag is fully raised or lowered). All sporting or physical training activities will stop during Reveille and Retreat (if the flag is being raised or lowered) with proper honors shown to the flag. If the base flies the United States flag continuously for 24-hours with only Reveille or Retreat played, and there is no action (raising or lowering) the flag, individuals on foot are not required to stop and render proper courtesies (holding hand over heart). Reveille and Retreat on their own are bugle calls only. The playing of “To the Colors,” the national anthem or the raising or lowering of the flag, is what requires proper honors to be displayed to the flag – whether in a vehicle or on foot.

4.2.9 The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS), and local search/identification requirements.

4.3 Time Requirements for Work

4.3.1 Work will begin on 09 April 2025 and will conclude on 14 April (or sooner) depending on contractor speed.

4.3.2 Gear load-in/set-up will commence on 09 and 10 April and will include all set-up, wiring, soundchecks, etc.

4.3.3 11 April is a dry run for Freedom Fest. Contractors not needed on site.

4.3.4 Gear tear down will commence on 13 and 14 April, and will include all cable wrapping, gear load, etc.

4.4. Contractor Timeline

4.4.1 Contractor will start planning/coordination for Freedom Fest event by 01 March to ensure timely execution.

5.0 PAYMENT

5.1 Payment will be rendered upon completion of performance.