Attachment 1 - Request for Quote - FA301625Q0211.pdf

Combined Synopsis/Solicitation

Request for Quote - FA301625Q0211

67CW/HC MARRIAGE RESILIENCY RETREAT

This is a combined synopsis/solicitation for commercial services in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ). The RFQ number is FA301625Q0211. This RFQ incorporates provisions and clauses in effect through Federal

Acquisition Circular FAC 2025-05 effective date 7 August 2025 and DFARS publication Notice 20250125 effective date 17 January 2025.

(Quote shall be effective until 30 Sep 2025)

Description/ Specifications/ Statement of Work

The purpose of this retreat is to promote exploration and diversity of environment to the Airmen and their family, as well as promote mental resilience. This retreat will be targeting married couples to include their children. The 67th CW and COG RSTs are seeking an office hotel/resort facility that has the capacity for the target audience to assist with the intent to build a healthy marriage.

Period of Performance: 19 – 21 September 2025

ATTACHMENTS:

Attachment 1 - Request for Quote – FA301625Q0211

Attachment 2 - 67 CW and 67 COG PWS- FINAL

Attachment 3 - Wage Determination 2015-5215 08 JULY 2025

Attachment 4 - Clauses and Provisions FA301625Q0211

Please provide the information below:

FOB - Destination

Shipping Cost Included in Unit Prices? Yes

Payment Terms: _______________________

Delivery Date/PoP: 19-21 September 2025 https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary

Company Name: ______________________

UEI: ____________________________

Cage Code: _____________________

POC: ___________________________

Telephone #: _____________________

E-Mail Address: ______________________

Tax ID: ___________________________

Do you have the capacity to invoice electronically through WAWF? (Yes/No) ___________

Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services:

Submittal of Questions: Questions may be submitted in writing to the Contracting office.

Please submit all relevant and related questions to Andrew Ng at andrew.ng.4@us.af.mil.

The deadline for submitting questions will be Friday, 15 Aug 2025 at 4:00 PM Central Daylight Time. No questions beyond this deadline will be accepted. Following the deadline the Government will compile all appropriate/relevant questions to the requirement and follow up with vendors with all questions and answers.

Quote Requirements: Quote should be submitted by email to Andrew Ng at andrew.ng.4@us.af.mil no later than Wednesday, 20 August 2025 at 4:00 PM, Central Daylight Time. Quote must include unit and extended prices. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

Full and Open Competition: This is a notice that this order is a full and open competition.

All quotes submitted for NAICS code 721110 will be accepted by the Government. All other quotes submitted by a contractor will not be considered for award.

https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary mailto:andrew.ng.4@us.af.mil

Mandatory Registrations: To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/SAM/ and provide mandatory information.

Third Party Offerors: Due to the requirements outlined in the Performance Work Statement, this solicitation is only open to offerors who are the owner of the commercial lodging property, or they are the legally contracted management company for that commercial lodging property. No third party offerors will be accepted.

(End of Addendum to 52.212-1)

Addendum to FAR 52.212-2 Evaluation – Commercial Items:

Basis for Award: The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical Capability that Meets the Performance Work Statement (PWS) requirements and

2. Price.

Evaluation Factor: As allowed by FAR 13.106-2(b)(1), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS). The Government shall make a determination of technical acceptability, based upon meeting requirements outlined as listed on the performance work statement and this solicitation. The following factors shall be used to evaluate offers:

a. Technical Capability – Technical capability will be determined based on contractor’s technical data as outlined within the PWS. The government’s evaluation team shall evaluate the technical data on a pass/fail basis, assigning a rating of https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary

Acceptable or Unacceptable. Only those quotations determined to be technically capable of performing to the required task will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

TABLE 1 – TECHNICAL CAPABILITY RATINGS

Rating Grade

Acceptable Pass Unacceptable Fail

b. Price (Total) – The total price shall include the quoted price unit and extended prices to include discounts for each CLIN. The total price shall include discount terms and total Firm-Fixed Price to be eligible for consideration of award. All pricing will remain valid from the date of submission for 30 days. Price will be evaluated based on LPTA. If three (3) or more quotes are received, the government will evaluate the three (3) lowest priced quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest.

CLIN Product QTY Unit Unit Price Amount 0001 Rooms: 19-20 Sept (48 rooms X 2 nights) in accordance with the Performance Work Statement. Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

96 Each

0002 Resort Fee: 19-20 Sept (48 rooms X 2 nights) in accordance with the Performance Work Statement. Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

96 Each https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary

0003 Food: 19-21 Sept for approximately 93 adults and 42 children, in accordance with the Performance Work Statement. Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

1 Each

0004 Audio Visual: 19 Sept from

6:30 PM

to 8:30 PM and 20 Sept from

9:00 AM

to 1:00 PM. In accordance with the Performance Work Statement(PWS) requirements the audio visual component shall include power cords, projection screen, audio support and onsite technical support for the meeting room. Additional requirements are listed in PWS. Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

1 Each

0005 Conference Room Rental:

one clean/sanitized meeting room to accommodate a minimum of 93 participants on 19 Sept from 6:30 PM to 8:30 PM and 20 Sept from 9:00 AM to 1:00 PM. In accordance with the Performance Work

1 Each https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary

Statement requirements.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

0006 Childcare Room Rental: one clean/sanitized room to accommodate a minimum of 42 children on 19 Sept from 6:30 PM to 8:30 PM and 20 Sept 9:00 AM to 1:30 PM. In accordance with the Performance Work Statement requirements.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

1 Each

Total

Quotes will be reviewed to ensure that all line items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest. Quotations should contain the offeror’s best terms on a price and technical capability standpoint.

Interchanges. The government intends to award without interchanges, however, reserves the right to conduct interchanges if deemed in its best interest.

(End of Addendum to 52.212-2)

Provisions and Clauses Incorporated by Reference

See Attachment 4 – Clauses and Provisions FA301625Q0211

Please submit proposals consisting of following documents to Andrew Ng at andrew.ng.4@us.af.mil:

https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary

1. Attachment 1 - Request for Quote – FA301625Q0211 (completed pricing table and contractor details)

2. Technical Proposal https://conit.cce.af.mil/suite/sites/procurement-personnel-home/page/home/record/lYBNS8-f6ETGDot5nK8tbMCURjLhMTxvHGhs43hsgGZu6PrUV_Yrai1I4KfEu-KEA-xyjIkyNKNpz1goYzvUb3kfVUQxkhA4WL1lTOsqJdrrMTpmPXJjA/view/summary