23 June - Mattress SOW.pdf

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STATEMENT OF WORK

Dormitory Twin Mattresses

Delivery, Installation, Removal and Disposal for JBSA Lackland Chapman Annex

PROJECT DESCRIPTION: The Contractor shall provide 800 dormitory twin mattresses for Joint Base San Antonio (JBSA), 1040 Apollo Dr Bldg. 126 and 127. The Contractor shall provide all transportation, personnel, labor, supervision, tools and incidentals for the delivery, install, removal and disposal of all old 800 twin mattresses, in accordance with (IAW) industry standards and local, state, and federal regulations. The Contractor shall do a one (1) for one (1) swap, replacing the old mattress with the new mattress as instructed by the onsite Program Managers (PM). The Contractor shall consult with the PM for all project concerns.

SITE LOCATION: The facility site shall be at the following locations:

o Drop- Off Location: JBSA Lackland Chapman Annex o Bldg. 126, 1040 Apollo Dr, JBSA Lackland, TX 78236.

o Bldg. 127, 1040 Apollo Dr, JBSA Lackland, TX 78236.

SITE DESCRIPTION: JBSA Lackland Chapman Annex is three floors with one elevator and 3 staircases one in the main building and one on each side of the building. All rooms in this building are currently occupied. Each room consists of two (2) students per room, and all personal items shall be secured and locked away.

SITE DELIVERY & INSTALLATION:

The contractor shall deliver, install, remove, and dispose of the mattresses in accordance with (IAW) this Statement of Work.

Quantity Install

Removal and

Disposal

Building 126 and 127 Install/Removal/and Disposal IAW Industry Standards and directed by onsite PM

Delivery Address & Acceptance

Blue Nylon Twin XL Dorm Innerspring Mattress, with dimensions 38” W X 80” L X 9 Inverted Sealed Steam, Bed Bug Proof. 16 CFR 1633. Fabric Color: Blue

Bldg. 126 1040 Apollo Dr.

Lackland Chapman Annex JBSA Lackland, TX 78236

Blue Nylon Twin XL Dorm Innerspring Mattress, with dimensions 38” W X 80” L X 9 Inverted Sealed Steam, Bed Bug Proof. 16 CFR 1633. Fabric Color: Blue

Bldg. 127, 1040 Apollo Dr.

Lackland Chapman Annex JBSA Lackland, TX 78236

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SALIENT CHARACTERISTICS:

TWIN XL BLUE NYLON MATTRESSES BED: Blue Nylon Twin XL Dorm Innerspring Mattresses, Inverted Sealed Seam, Bed Bug Proof. 16 CFR 1633.

Dimensions: 38W x 80L in depth of 9”

• 38” Width

• 80” Length

• 9” Depth.

PHASES OF INSTALL: The contractor shall work closely with the PM to ensure the installation and removal process is completed in a satisfactory manner with limited disturbance to the students. Of the three (3) floors throughout the facility, the contractor shall work to clear one floor at a time and ensure the removal and installation of mattresses items are complete per room, one (1) for one (1) mattress swap, as the students are physically away from the facility attending required training The contractor shall begin in order of first, second, and third floor and clearly notify the onsite PM accordingly as they complete each floor.

PROJECT MANAGEMENT: The contractor shall identify and provide a single Point of Contact (POC) to provide overall management, supervision, and detailed communications throughout the term of this project. The contract POC will serve as a representative for the PM customer to ensure the delivery, install and removal of mattresses is successful and completely in accordance with this statement of work. All pertinent communications changes should be confirmed in writing.

The awarded contractor shall provide the Government/Program Manager (PM) a 7–14-day notification prior to delivery and a 72-hour notification prior to truck arrival. The contractor shall also provide an email notification as to the date and time the trucks will be arriving to the Government Representative/PM installation facility, building 126 and 127.

GOVERNMENT REPRESENTATIVE / PROGRAM MANAGER: The primary Government Representative/Facility/PM shall be given at Time of Award.

ACCEPTANCE/INSPECTION: The contractor shall manage ordering, shipment, delivery and installation of all new mattresses until final acceptance by the designated Government PMs. The Contractor and PM(s) shall verify and inspect all items to ensure that no damage has occurred to the mattresses during delivery and installation.

QUALITY ASSURANCE: The Government PM shall inspect all work performed by the contractor. The inspection shall be completed by the Government representative/PMs and reported to 502 CONS representative as soon as possible.

The contractor shall deliver all Items specified. Deliverables shall be new- not used or factory refurbished. The Government may require replacement of nonconforming supplies or performance of non-conforming services at no increase in the contract price. Any disputes in this

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PROTECTION OF BUILDING PROPERTY: The contractor shall provide all material to protect all floors, carpeted areas, walls, carpeting from damage and soil during the moving and installation. The protective materials shall not be bolted, glued, or stapled to floors, carpeted areas, walls, ceilings, or doors but instead shall either be free standing or braced so as not to cause any damage.

Proper measures (protective runners, pads, etc.) shall be provided and utilized by the contractor to protect the building (stairs, stairwells, walls, floors, etc.). The contractor shall establish and maintain this protection and maintain it throughout the full term of the purchase order. Any damage caused by the contractor shall be the responsibility of the contractor to repair or replace immediately or as agreed upon by the PM and/or Contracting Office.

After the installation on each floor, the contractor and government representative/PM shall jointly conduct a walk-through and annotate any new damage at the new location. Any damage caused by the contractor will be the responsibility of the contractor to repair or replace at no additional cost to the Government.

COMPLETION OF WORK: The contractor shall ensure that work for this project is performed IAW the criteria herein, and that all relevant materials, finishes, equipment, and systems shall be fully operational at the completion of work for this project. For the project to be considered completed, work performance shall be deemed satisfactory and acceptable to the government. Work performance shall be deemed satisfactory and acceptable by the government when the PM declares the project satisfactory and complete. Thereafter, the contractor shall submit voucher for payment via the Wide Area Workflow processes.

HOURS OF OPERATION AND FURNISHINGS MOVEMENTS: The awarded contractor shall perform all work during the hours of 7:30 AM to 3:30 PM, Monday through Friday. Any related work required outside of normal business hours shall be requested from and approved by the Contracting Officer. The awarded contractor is not required to perform work during federal holidays such as the following, i.e., (New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, etc.).

WARRANTIES: Contractor shall provide all commercial warranties for a period of not less than one-year from the date of installation/acceptance/delivery for all issued mattresses items.

ACCESSORIES AND INCIDENTALS: Contractor shall provide all incidentals necessary to perform as required in accordance with this SOW. Cost for these items shall be included as part and parcel of the finished installation.

INSTALLATION ACCESS: The awarded contractor and all employees shall meet minimum security requirements to gain access on to Joint Base San Antonio (JBSA) Lackland, Texas. A

- 4 -ten (10) day advance notice is needed for a base access pass, and any person with unfavorable background history may not be able to enter the military installation. A base access pass for an employee without a U.S. Driver’s License or US State issue ID card may take longer.

The contractor shall obtain all required installation passes for contractor personnel by providing the employees full name, date of birth, Driver’s License/ID information and Country born into the Government Representatives/PMs identified within this document. Contractor personnel shall be able to produce personal identification when required by current force protection conditions or special instructions.

The contractor personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge shall contain a name of employee and contractor's name and/or special company identifier when a/o if confronted.

CLEAN-UP: All debris and rubbish resulting from this requirement shall be disposed of by the contractor off Government property. The Government will designate a location for a contractor provided dumpster, if necessary. Disposal shall be compliance with all applicable Federal, State, and local hauling and disposal regulations. Site clean-up shall occur daily. Contractor shall ensure a thorough cleaned up work site at the end of each working day prior to departing the installation.

END OF STATEMENT OF WORK