2. RFID Inventory Systems - SOW Revised 11 Apr 2024.pdf

SPECIFICATIONS

FOR

Radio-Frequency Identification (RFID) Inventory Systems

STATEMENT OF WORK

JBSA-Lackland Training Annex

Radio-Frequency Identification (RFID) Systems

1. PROJECT SCOPE: The contractor shall furnish all supervision, labor, transportation materials, tools, incidentals, equipment, supervision, and Quality Assurance to install RFID Systems in Bldgs 3885 (Lackland), 10263 (Lackland), and 5424 (Camp Bullis). The RFID systems should enable faster and more accurate inventory management, asset tracking and personnel tracking. The RFID system will consist of RFID tags, scanners, readers, antennas, software and hardware. This requirement is Brand Name or Equal.

2. PROJECT DESCRIPTION:

2.1. Conduct a site survey to assess the current armory layout, equipment types and quantities, and RFID system requirements.

2.2. Design and install the RFID tags, readers, antennas, sensors, CAC readers and other necessary hardware and software components for the RFID system that meets the performance objectives and standards specified in this SOW.

2.3. Test and validate the functionality and performance of the RFID system according to the specifications and standards defined in this SOW.

2.4. Provide training, technical support, and troubleshooting to the staff on how to use the

RFID system.

2.5. The RFID system shall be able to identify and locate any tagged equipment within the armory with an accuracy of at least 99%.

2.6. The RFID system shall be able to issue and receive equipment by scanning the RFID tags and updating the inventory database in real time.

2.7. The RFID system shall be able to generate reports on inventory status, equipment history, personnel activity, and other relevant information.

2.8. The RFID system shall be capable of maintaining accountability while stored within the existing armory storage units (metal in material).

2.9. The RFID system shall be secure and reliable, with backup power and data protection features.

2.10. The RFID systems shall be common access card (CAC) enabled.

2.11. The RFID systems must have sensors, RFID scanners and CAC readers on all entry and exits of the facility.

2.12. The RFID system shall allow for a database to be built with assigned number e.g. butt numbers and individuals serial numbers.

1521127771A Highlight

2.13. The RFID system must also be able to individually assign and issue equipment to a person. Example: Weapon #17, serial number 345786, assigned to SSgt John L. Doe.

2.14. The RFID system must allow for packages to be built and issued as a set or individually. Example: Set #18 (comprised of 7 magazines #18, Baton #18, NVG #18, and radio #18) or M4A1 #57.

2.15. The system must also track the serial number of the items withing the set. This equipment will be issued to any individuals bearing proper qualifications and certification.

2.16. The RFID system must also have a way to issue firearms and equipment expediently in case of emergency while still maintaining accountability of assets.

2.17. The RFID system shall track individuals’ suitability to bear firearms and if a member has lost their ability to bear firearms and prevent the issuances of arms to individuals identified as such. e.g. track a member that has been added to the Do not arm listing.

2.18. The RFID system shall track individual qualifications, proficiency fire dates, sustainment dates, and specialized equipment certification expiration dates of individuals and prevent equipment from being issued to individual showing expired.

2.19. The RFID system shall outfit 8 issue ports and 2 doors, a primary door where equipment may be issued from and an emergency back door that will not be used for issue.

2.20. The RFID system shall provide necessary equipment to account for the following high interest items (this list is not all inclusive and does not include every item that the

RFID will track):

2.20.1. Weapons:

2.20.1.1. 20 – MK19 Automatic Grenade Launchers

2.20.1.2. 20 – M2 Heavy Machine Guns

2.20.1.3. 165 – M240B Machine Guns

2.20.1.4. 285 – M249 Squad Automatic Weapons

2.20.1.5. 1,200 – M4 Carbines

2.20.1.6. 750 – M18 Pistols;

2.20.1.7. 800 – Demilitarized M16 Training Carbines

2.20.1.8. 800 – Demilitarized M9 Training Pistols

2.20.2. Communication Devices:

2.20.2.1. 450 – XTS2500 Digital Land Mobile Radios

2.20.2.2. 75 – AN/PRC 152A Wideband Networking Handheld Radios

2.20.3. Less than lethal use of force: 1000 – 26” Expandable Batons

2.20.4. Vision Enhancement Devices:

2.20.4.1. 108 – PVS14 Night Vision Goggles

2.20.4.2. 12 – 60x Spotting Scope

2.20.4.3. 75 – 12x50mm Binoculars

2.20.5. Weapon Magazine Sets

2.20.5.1. 1500 – M4 magazine sets (7 magazines 30 rounds each/brand Pmags)

2.20.5.2. 900 – M18 magazine sets (2 magazines a 17 round magazine and a 21 round magazine.

2.21. The RFID system must not have interference or limitations that compromises the systems ability to account for issued/received/accounted items.

2.22. The RFID tags must meet minimum standards contained within DoDI 3222.03 and

DoDI 6055.11 and be Electromagnetic Operational Environment safe as outlined in the referenced DoDI’s.

2.23. The contractor may use UHF or suitable substitute RFID tags and readers but must have a read range up to 10 meters.

2.24. The contractor shall use RFID tags and readers that support encryption and authentication protocols, such as advanced encryption standards or electronic product code conducive Gen2v2 encryption, and challenge-response authentication.

2.25. The breakdown of the equipment for the three building is as follows (see Project

Layout information on location):

2.25.1. Building 5424 – Armory and Storage Warehouse

2.25.1.1. 4 – Fixed RFID Reader with 2 antennas

2.25.1.2. 1 – Handheld RFID Reader with Docking Station

2.25.1.3. 5 – Common Access Card Readers

2.25.1.4. 3,000 – RFID Tags

2.25.1.5. 8,000 – Bar Code Labels

2.25.2. Building 10263 – Equipment Cage

2.25.2.1. 1 – Fixed RFID with 2 antennas

2.25.2.2. 1 – Handheld RFID Reader with Docking Station

2.25.2.3. 2 – Common Access Card Readers

2.25.2.4. 3,000 – RFID Tags

2.25.2.5. 8,000 – Bar Code Labels

2.25.3. Building 3885 – Combat Weapons Flight

2.25.3.1. 3 – Fixed RFID Reader with 2 antennas

2.25.3.2. 2 – Handheld RFID Reader with Docking Station

2.25.3.3. 2 – Common Access Card Reader

2.25.3.4. 1,000 – RFID Tags

2.25.3.5. 4,000 – Bar Code Labels

3. SPECIFICATIONS:

3.1. (1) Asset management software-Shall include 10 fixed reader licenses and one mobile reader license, device monitoring, analytics, maintenance, and upgrades.

3.2. (8) RFID Readers with 2 antennas to support the POE

3.2.1. Dimensions- Approximately 10.75 in. L x 7.25 in. W x 2.0 in. D

3.2.2. Weight -Approximately 4.4 lbs/2.13 kg

3.2.3. Housing Material shall consist of die-cast aluminum

3.2.4. Processor with the following specifications:

3.2.4.1. Arm CPU 1 Arm Cortex-A8

3.2.4.2. Arm (max) (MHz) 600

3.2.4.3. CPU 32-bit

3.2.4.4. Graphics acceleration 1 3D

3.2.4.5. Display type 1 LCD

3.2.4.6. Protocols Ethernet

3.2.4.7. Ethernet MAC 1-Port 10/100

3.2.5. (11) Common Access Card Reader with the following specifications:

3.2.5.1. Device Input: Tri-color LED, Buzzer, Hold @ Active Low

3.2.5.2. Device Output: Tamper Relay 0-60V DC @ 100mA Max (Dry Contact)

3.2.5.3. Operating Temperature& Humidity: -31° F to +150° F (-35° C to +66°

C)0% to 95% non-condensing

3.2.5.4. Environmental Rating: UL294 (Electrified applications) Outdoor and

Indoor rated, IP65

3.2.5.5. Transmit Frequency: 125 kHz, 13.56 MHz, and 2.4 GHz

3.2.6. (7000 EA) RFID Tags with the ability to integrate with the aforementioned equipment for compatibility

3.2.7. (20,000 EA) Bar Code Labels with the ability to integrate with the aforementioned equipment compatibility

3.2.8. (3 EA) Handheld RFID Reader with Docking Station with the following specifications:

3.2.8.1. Air Interface Protocol: ISO 18000-63 (EPC Class 1 Gen 2 V2)

3.2.8.2. Operating Frequency: FCC (902-928 MHz)

3.2.8.3. Antenna Type: Integrated linear polarized

3.2.8.4. Max Read Distance: Up to 18.2+ m (60+ ft)

3.2.8.5. Scanner: RFID, 1D/2D SE4850 Extended Range Imager

3.2.8.6. Operating System: Android 10

3.2.8.7. Data Interface: USB 2.0 High Speed (host and client), WLAN, Bluetooth

3.2.8.8. Memory/Expansion Memory: 4GB RAM/32GB Flash, User accessible

MicroSD with 32 GB SDHC and up to 512 GB SDXC

3.2.8.9. Power Source: Rechargeable lithium-ion battery, 3.6V

4. Delivery

The contractor shall be responsible for off-loading items from delivery vehicles and shall provide any additional equipment to accomplish the task. The contractor shall also be responsible for properly protecting the service entrance and flooring of the building in which the items are to be received. There is no loading dock available.

5. Address 343 TRS Logistics Warehouse 343 TRS Combat Arms SF Det 1, Camp Bullis 1350 Scott Dr 2520 Ladd St 218 McWilliams Rd Bldg. 10263 Bldg. 3885 Bldg. 5425 JBSA-Lackland, TX 78236 JBSA-Lackland, TX 78236 San Antonio, TX 78257

6. Clean up

The contractor shall maintain work areas in a neat, clean, and safe condition. The contractor shall be responsible for providing, installing, and the removal of any temporary signage, barriers, barricade tape, etc. which may be required to control pedestrian in the work area.

The contractor shall collect all trash, debris, refuse, garbage, etc. (related to contractor personnel and this requirement). The aforementioned materials shall be removed from the site by appropriate means daily. Contractor shall not work or store materials in a manner that would hinder or otherwise block pedestrian circulation to exit corridors and doors in the event of an emergency or fire. Storage of materials shall be coordinated with the customer. The contractor shall be responsible for freight, unpacking, delivery, installation, and disposal.

7. Site Maintenance

The Contractor shall also remove all packaging materials from JBSA Lackland TX and shall be responsible for any refuse containers needed for trash and packing materials.

Lastly, the contractor shall be responsible for returning the facility to its original state prior to installation and repairing any damage caused by the contractor’s personnel or equipment.

8. Site Program Manager/Point of Contact (POC)

The Contractor shall designate an on-site project manager as the Site POC for individual projects. The Site POC or alternate(s) shall be available during normal duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

9. Hours of Operation and Special Conditions

Work hours shall begin at 7:00 a.m. through 4:00 p.m., Monday through Friday, exclusive of Federal holidays. At the option of the Government and with approval of the Contracting

Officer, work may be permitted on Federal holidays, weekends, or after 4:00 p.m. at no additional cost to the Government.

New Year's Day

Martin Luther King Jr's Birthday

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Christmas Day

10. Warranty

Manufacturer and Standard Commercial warranties for individual pieces shall be provided along with contact information as well as any operation manuals.

11. TESTING

Prior to installation, the contractor shall conduct a demonstration of system capabilities. A

Government representative shall observe the demonstration to ensure all systems meet the

Government’s needs.

12. ACCEPTANCE

Upon completion of the work, the contractor shall be subject to a final acceptance by the Customer POC and Contracting Officer and/or designee.

13. RECORDS MANAGEMENT

The Contractor shall manage all data created for Government use or legally controlled by the

Government, in support of the functional activity or required by AF publication, IAW with the AF Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force

Manual (AFMAN) 33-363 and Air Force Instruction (AFI) 33-364 (or their subsequent replacements)".

14. CONTRACT MANAGEMENT

No changes in or deviation from the scope of service shall be affected without a modification executed by the Contracting Officer authorizing such changes.

End of Statement of Work