Amendment 1- Statement of Work (SoW) With Design Layouts.pdf

STATEMENT OF WORK (SOW)

Replace Modular Furniture in Building 2000 Room 313 and Room 316 688 Cyberspace Wing (CW)

Joint Base San Antonio (JBSA) Lackland, TX 23 November 2021

1.0 General Description: Contractor shall provide all supervision, labor, transportation, materials, tools, incidentals, equipment, services and quality assurance necessary to remove and dispose of existing and install new furniture in Bldg. 2000 Room 313, and Room 316 located at Joint Base San Antonio-Lackland, TX, 78241. All size requirements listed in the SOW are approximate, however the number of workstations and other furnishings are required as listed in the SOW. See Appendix B for a plan view and design layout of workstations.

*Please note all measurements given in this document are approximated.*

1.1 Scope: Contractor to remove existing furniture and install new furniture. The work includes, but is not limited to the following. The Contractor shall:

a) Provide, deliver, and install a Stackable modular furniture

b) Disassemble, remove and dispose of existing furniture

c) Schedule time in-between furniture removal and furniture installation to allow Government cleaning of carpeted area.

d) Provide proper electrical connection from new workstations to the facility power source

Building 2000, Room 313

• Remove, haul away and dispose of old standalone furniture in room 313 to include; 6 each 6’ x6’ L shape desks; 5 each hutches; 3 each 6’ long two drawer lateral filing cabinets; 1 each 4 drawer lateral filing cabinet 4’ tall; 6 each 2’ wide x 6’ high wardrobe cabinets; 1 each 6 door 8’ long cabinet and one 2’ wide x 6’ H storage cabinet.

• Manufacture, deliver and install (4) 6’ x 9’ modular L-shaped workstations with varying height panels. Each 6’ x 9’ L shape workstations have two work areas, a 6’ x 5’ L and a 4’ extension on the long side for the additional station on the 9’ leg side the end work surface shall be a 2’x 4’ work station as per drawing in Appendix B. Each workstation shall have:

- (4) Duplex power outlets (8 plug in points) power outlet rated at 20 Amps

- (2) Box/Box/file mobile pedestals. Pedestals shall be keyed.

- (1) File/File mobile pedestal. Pedestal shall be keyed.

- (1) Overhead cabinet per work station

- (1) White, Magnetic marker board under the overhead from work surface to overhead

- (1) LED task light under overhead as per drawing. All lighting cords shall be concealed

- Corner work surface shall have a radius curve

- All exterior panel skins and panels underneath the work surfaces shall be laminate, except as noted below “stainless for the color”

- All other panel skins including panels that are against a wall and on inside above the work surfaces, shall be fabric

- Panel skins shall be removable to gain access behind the panels without taking the furniture apart

- Pass through to allow for phone media and power cords

- On the back of the two right-side workstations 80” wall (inside Manager’s cube), in lieu of laminate skin, add (1) 3’x 3’ dry erase marker board and (1) 3’x 3’-6” dry erase marker board as shown on drawing in Appendix B. The panels are to be 3’ down from the top of the panel and are part of the wall not hung on the outside.

• Manufacture, deliver and install (1) 6’ wide x 10’ U-shaped Managers workstation cubicle with varying height panels as per drawing in Appendix B. The workstation shall have:

- (4) Duplex outlets (8 plug in points) power outlet rated at 20 Amps

- An additional two duplex outlets (4 plug in points) shall be installed at the opposite corner of the work cubicle

- (1) Box/ Box /File mobile pedestals. Pedestals shall be keyed

- (1) File /File mobile pedestals. Pedestals shall be keyed

- (1) Overhead cabinet

- (1) LED task light under overhead. All lighting cords shall be concealed

- (1) White, Magnetic marker board under the overhead from work surface to overhead

- Corner work surface shall have a radius curve

- (1) full height sliding glass door (same height as the panels 80-82” high)

- All exterior panel skins and the panels underneath the work surfaces shall be laminate “stainless for the color”

- All other panel skins including panels that are against a wall and inside above the work surfaces, shall be fabric

- Panel skins shall be removable from the panels to gain access behind the panels without taking the furniture apart

- Pass through to allow for phone media and power cords

• Manufacture, deliver and install (3) laminate 18” deep x 30” high x 36” long storage cabinets

- Media units shall have under surface storage

- Each unit shall have 2 doors

- Laminate finish-Ivory Birch

- Door Pulls-Granite

• Manufacture, deliver and install (2) laminate 18” deep x 30” high x 42” long printer storage cabinets

- Under work surface storage shall be laminate

- (4) doors per unit

- Door Pulls-Granite

• Manufacture, deliver and install (3) laminate 18” deep x 6’ high L x30” W storage units with 2 doors and 4 adjustable shelves for each unit

• Supply and install (4) 2” Faux Wood white horizontal window blinds with long cords and adjustment poles approximately 7’ wide x 5’ drop

• Supply and install (1) 2” Faux Wood white horizontal window blinds with long cords and adjustment poles approximately 3’-6” by 5’ drop

• Contractor shall supply a licensed electrician to connect modular furniture power to facility power,using modular furniture whip from furniture to wall outlets.

Building 2000 Room 313B

• Manufacture, deliver and install (1) 8’ x 8’ “L” shaped workstation with corner work surface.

The workstation shall have:

- 66”-72” high panels with laminate skins to be “stainless for the color”

- Corner work surface shall have a radius curve

- (1) File/ File /Box mobile Pedestal

- (1) Box/Box/File mobile Pedestal

- (2) Overhead cabinets

- (1) LED task light under each overhead. All lighting cords shall be concealed

- (1) White, Magnetic marker board under the overhead from work surface to overhead

- (2) Additional White magnetic marker boards to the right of each overhead full height

- All exterior panel skins that can be seen and the panels underneath the work surfaces, shall be laminate

- All other panel skins including panels that are against a wall and inside above the work surfaces, shall be fabric

- Panel skins shall be removable from the panels to gain access behind the panels w/o taking the furniture apart

- (3) Duplex outlets (6 power points) one in the corner panel and the other (2) under the work surface where the overheads are located power outlets rated at 20 Amps

- Pass through to allow for phone media and power cords

• Contractor shall supply a licensed electrician to connect modular furniture power to facility power,using modular furniture whip from furniture to wall outlets.

Building 2000 Room 316

• Manufacture, deliver and install (1) Height adjustable desk system total of 10’- 6” long and approximately 6’ H. Height adjustable desk shall be L shape 7-6” long with a 6’-9” peninsula.

Peninsula shall be rectangular with a panel at the end as per drawing in Appendix B (Teknion Expansion Casegoods HA Peninsula height adjustable desk or equal)

- Peninsula shall have a squared waterfall edge at the end

- (3) Linear LED lights

- Both desk and peninsula are required to be as one and all surfaces shall be height adjustable to a height of 42”

- (1) Additional 3’ x 3’ peninsula extension preferably height adjustable.

- (1) Glass magnetic marker board 7’-6” long, from top of work surface to top of panel system approximately 4’ high covering the full exposed surface

- (1) 2’ x 2’ x 6’ detachable storage tower at one end of desk with two doors. The left side of the storage tower shall have a door with a garment hanging rail and the right side shall have a door with 4 adjustable shelves

- (1) 2’ wide x 3’ long shelving unit full height with at least two shelves, no more than three attached to the back panel of the desk system and an under work surface storage unit with two doors (Teknion Expansion Casegoods HA workstation or equal).

- Door pulls-Soft Gris

• Manufacture, deliver and install (2) laminate storage cabinets 30” H x 36” long x 18” deep

(Teknion Expansion Casegoods HA workstation or equal)

- Each cabinet shall have 2 doors and one shelf

- Storage cabinets shall have one top to cover both cabinets

- Laminate Finish-Ivory Birch

- Door pulls-Soft Gris

• Contractor shall supply a licensed electrician to connect modular furniture power to facility power, using modular furniture whip from furniture to wall outlets

1.2 Prior to starting installation and furniture manufacturing, contractor shall meet with government acceptor to verify site conditions and furniture layout colors etc. Contractor shall provide a detailed rendering of all requirements along with a bill of materials.

1.3 Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from standard layouts; therefore any deviation that causes an increase in the price submitted during the quote process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment.

2.0 Description of Services

2.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall perform tasks on Systems/Modular Furniture in accordance with the requirements stated in this section

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work.

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 Reserved

2.1.7 Reserved

2.1.8 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

2.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.10 The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

2.1.11 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

2.1.12 The contractor shall provide customer service during normal duty hours,0730- 1630 hours, Monday through Friday; except for federal holidays.

2.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work.

The request shall be submitted at least five (5)work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

2.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.17 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.18 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access. Vehicle registration includes possession of the paper registration certificate.

2.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.21 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.22 Reserved.

2.1.23 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

2.1.24 The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the (502CONS), during the same business day.

2.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel;

supporting personnel co-located on (JBSA-Lackland) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

2.2.1 As part of their proposal the contractor shall provide a completed design and layout that are within parameters specified below.

2.2.2 The contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

2.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils ,fax machines, and office furniture.

2.2.4 The contractor shall be responsible for collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

2.2.5 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

2.2.6 The contractor is responsible for notifying the Government Acceptor of all power requirements regarding location of communication, LAN and power junction boxes. The user will be responsible for cabling as well as providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor.

2.2.7 Design shall ensure that power poles do not protrude into main walkways.

2.2.8 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

2.2.9 Design shall not allow more than four cubicles to be served by a single circuit.

2.2.10 Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

2.2.11 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.12 Design shall consider utilize wall mounted applications where possible.

2.2.13 Color selections for work surfaces, fabric panels, all laminate panels and storage cabinet laminates as well as metal trim, overheads pedestals and hardware shall not be limited in selection to any basic level of choices. Contractor’s full color and material options shall be available without any price increase.

2.2.14 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional Interior Designers with a four (4) year Interior Design degree and three years experience using software similar to that proposed for this contract .Resumes and letters of intent shall be provided for these employees.

2.2.15 Reserved.

2.2.16 The contractor shall provide additional drawings of furniture layouts, to the government acceptor by jpg, pdf, or Visio format.

2.2.17 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Micro station. The software shall be fully compatible with Microsoft Windows, the most current version.

2.2.18 Reserved.

2.2.19 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government.

This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

2.2.20 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42",etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

2.2.21 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

2.2.22 Design/redesign timelines shall be expected:

2.2.22.1 Design sheet layouts for all phases of design (initial, revisions and final) of 1-10 workstations shall be received within 3 business days unless otherwise directed in the contract.

2.2.22.2 Design sheet layouts for all phases of design (initial, revisions and final) of 11-25 workstations shall be received within 5 business days unless otherwise directed in the contract.

2.2.23 The contractor shall provide as part of their quote a bill of materials detailing all inventory, and a rendering of the furniture layout to the Government Acceptor for the project.

2.2.24 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.25 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.26 Reserved.

2.2.27 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.28 Design shall conform to the parameters established in the Architectural

Barriers Act regarding accessibility of persons with disabilities.

2.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

2.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.)

shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

2.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

2.4 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

2.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location.

Special circumstances may be identified by and negotiated with the Contracting Officer.

2.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.4 A maximum of 60 days storage for new products shall be included in the contractor's agreement.

2.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

2.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.4.11 Contractor shall have 4 months after award of this contract to complete the installation and project

2.5 Installation and Removal Services

Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

2.5.1 Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture and any demountable walls.

2.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

Resumes and letters of intent shall be provided for these employees.

2.5.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation

2.5.4 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

2.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials.

Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.5.7 Contractor shall supply a qualified licensed electrician to connect new modular furniture and or any Demountable Walls to facility power connecting to wall power outlets, junction boxes either located above ceiling or under raised floor system.

2.5.8 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.5.10 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.5.11 Any furnishings attached to the building shall be attached securely.

2.5.12 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer. Resumes and letters of intent shall be provided for these employees.

2.5.13 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

2.5.14 Services shall include removal of packing materials from the installation.

2.5.15 Reserved

2.5.16 Reserved

2.5.17 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

2.5.18 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.5.19 Light fixtures shall have appropriate lamps and be in working order.

2.5.20 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.5.21 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.5.22 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.5.23 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

2.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

2.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

2.6.2 The Contractor shall be responsible for a successful closeout. They will maintain a punch list that consists of any items damaged, incorrectly installed, and/or missing product. Contractor will provided punch list to the authorized government acceptor for a joint walk through inspection.

2.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor. The Government Acceptor will coordinate with the Contract Officer to sign off on the installation phase approving and accepting all the work and services under the awarded contract if it is determined that the work was done in accordance to manufacturer guidelines and government specifications.

2.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor documentation of completed punch list items. The Contractor may then submit a final invoice in the Wide Area Work flow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

3.0 Product

3.1 Stackable Panels and Components

The contractor shall supply a stackable panel system product

3.1.1 With a stackable system panel skins are able to be easily removed without removing work surfaces to allow access behind the panels to get to electrical, cabling or media wires and cables.

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

4.2 No storage area will be provided by the Government except for the room where the furniture is being installed.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

5.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

5.1.6 Current and correct CAD drawings of the building shell

5.1.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

5.1.8 Facility has a loading dock and freight elevator

http://www.wawf.eb.mil/

5.1.9 No other storage area shall be provided by the government except for the room where the furniture is being installed. (4.2)

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Additional Services Information

The below items are for consideration by the local contracting officer prior to issuing a request for quotes. It is informational only and should not be included in the Not to Exceed (NTE) pricing or percentages of the Tier I contracts

6.1 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

6.2 Services shall include product transportation of existing inventory as required.

6.3 Services shall include cleaning of product such as steam cleaning reused pane lsand removal of dirt and debris from existing products.

6.4 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse or other location as specified.

6.5 Contractor shall be able to provide professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified. Contractor shall be required to connect furniture to facility power

6.6 The contractor shall be responsible for collection of information relevant to the redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility as well as the existing furniture database (if available).

7.0 Quality Assurance

7.1 Contractor performance shall conform to the requirements of the contract and surveillance and acceptance of contract performance will be in accordance with FAR Clause 52.212-4(a) for inspection and acceptance.

8.0 Reserved

9.0 Base/Installation Specifics

9.1 All commercial trucks must enter through Growden Gate, for inspection. In accordance with the Installation 802 Security Forces Squadron; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Growden Gate the driver must have a current pass that will be attained from the Government Point of Contact for entering the secure location for delivery, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

9.2 Gate Procedures:

• Once at Growden Gate be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Growden Gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non- admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

9.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass &ID.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

9.5 To sponsor 10 or more people, a typed list of those people must be submitted bythe Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

9.6 Mission Essential Services: Contractors are not considered mission essential.

9.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnelare prohibited from sponsoring guests onto the installation.

10.0 Appendices

Appendix A-Table of Deliverables Appendix B- Design Layouts

Appendix A-Table of Deliverables (CDRLS)

The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

SOW Reference Deliverable Time Frame

Submitted To

2.1.5 Project

Manager

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award.

10 days after award

688 CW PM

2.2 Design The contractor shall be able to

provide design services, including space planning, site verification, material selection and programming as necessary for each project.

At or prior to site acceptance.

688 CW PM

2.3.1 Warranty All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation

At or prior to site acceptance

688 CW PM

2.3.1 Manuals All documentation (Owner’s

manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation

At or prior to site acceptance

688 CW PM

2.3.2 Special

Assembly Tools

Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.)

shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

At or prior to site acceptance.

688 CW PM

2.5 Installation Refer to 2.5 Installation and Removal

Services and 2.6 Inspection/Acceptance Checklist

At or prior to site acceptance.

688 CW PM

Appendix B- Design Layouts