SOW_Fencing_Contract_Airshow_(21_Sep_15).docx

DEPARTMENT OF THE AIR FORCE

502D AIR BASE WING JOINT BASE SAN ANTONIO

STATEMENT OF WORK

EVENT FENCE FOR JBSA RANDOLPH AIRSHOW 2015

DELIVERY and INSTALATION/SET-UP START: Staging of fencing can be coordinated prior to the start time with advanced coordination (not prior to October 27th 2015). Labor Installation/set-up shall proceed at 1200hrs on Thursday 29 October 2015.

DELIVERY and INSTALATION/SET-UP COMPLETE: NLT 0900 on Friday 30 October 2015

TEAR DOWN START: The airfield will close to all spectator by 1800hrs on Sunday 1 November 2015, break-down and removal of all contracted fencing shall begin at 1800 hrs.

TEAR DOWN and REMOVAL FROM INSTALLATION COMPLETE: All contracted fencing shall be removed from the Base/Installation NLT 1000hrs on Monday 2 November 2015. Contractor may coordinate a delayed pick-up from staging site TBD, but completed NLT 4th November if will not interfere with Flightline operations.

SHORT TITLE: Event Fence for 2015 Airshow

1. PLACES OF PERFORMANCE

Joint Base San Antonio Randolph

2. DESCRIPTION OF WORK:

2.1 Scope:

Work under this task order consists of the effort required to deliver materials, labor to set-up, secure to prevent fencing movement (except where designated for vehicle access points) for the duration of the Airshow Event, labor to break-down/remove materials, and remove materials from the installation IAW the Times designated above. The Contractor shall provide the services and materials outlined in the following paragraphs.

2.2 TASK A – Materials Requested

2.2.1 The Contractor shall provide the requested event fencing materials, materials to temporary install, materials to secure to prevent spectators from going around/outside of fence boundaries (except where designated for vehicle and aircraft movement, materials to re-secure fencing for duration of event.

2.2.2 The Contractor shall provide: 16,500ft of 6ft high chain link type temporary event fencing secured on grass/dirt terrain for the designated Est Ramp Parking area. The Fencing will have designated check points for spectators to enter the site and go through security checks prior to boarding buses.

2.2.3 The Contractor shall provide 800ft of 6ft high chain link type temporary event fencing secured on grass/dirt terrain around the designated “Expeditionary City Event” located on the Southeast Ramp next to Bldg. 700.

2.2.4 The Contractor shall provide 500ft of 6ft high chain link type temporary event fencing secured on grass/dirt terrain around the perimeter of the West Air Traffic Control Tower bordering up to the permanent fence already installed.

2.2.5 The Contractor shall provide 9200 ft. of 4ft temporary barrier type fence secured on concrete along the South Ramp from Expeditionary City, Taxiway Delta to taxiway Foxtrot/Golf 1 and 5, along taxiway Golf 1 to Golf 3 securing to the permeant perimeter flightline fence.

2.2.6 The Contractor shall provide 5300 ft. of 4ft temporary a mesh screen or snow fencing secured on concrete attached to the 4ft barrier along the spectator viewing field (Taxiway Foxtrot to Golf 5 and Golf taxiway to Golf 3. The mesh/snow fence is designed to prevent Foreign Objects and Debris (FOD) from entering the aircraft taxiway and is required by the Thunderbirds Airshow Plan. The fencing shall be secured to the barrier fencing and to the ground with no gaps. The mesh/snow fencing shall be secured utilizing sandbags provided by the contractor. Note: 1,000 to 1,200 filled sandbags will be provided to the contractor for use in securing the fence.

2.2.7 The Contractor shall install fencing left over (estimated into the distances above) at additional location along flightline as determined by the CoR for securing vendor handwash stations etc, to be determined day of the event set-up.

2.2 TASK B - Fence Installation and Break Down

2.2.1 Contractor shall deliver all materials requested in the SoW to the JBSA Randolph Show site IAW the time frame stated above. The Contractor shall provide all the names of employees or labor force NLT 10 October 2015 to allow security forces to conduct background checks. The Contractor shall not bring any labor personnel who have not been verified in advance. Failure to provide the names will result in that member being prevented from entering the installation.

2.2.2 The Contractor shall send the drivers of vehicles for Flightline training on a date to be determined prior to event

2.2.3 The Contractor shall enter the installation for verification check and security check at the South Gate off Lower Seguin Rd. The Contractor may request to pre-deliver and stage fencing materials prior to Airshow set-up time.

2.2.4 The Contractor shall provide all the materials requested and the labor force to meet the time requirements/deadlines above. The final completion times are non-negotiable due to airfield operations and designated flying times.

2.2.5 The Contractor shall provide a written plan for installation and break-down with estimated completion times prior to the event for coordination with ramp operations and escorts.

2.2.6 The contractor shall not permanently install any fencing into concrete. Fencing shall be secured to prevent spectators from opening, moving, or knocking down the fence. The Fencing shall have designated points to allow for vehicles to open /move to enter the spectator areas for emergency responses, fuel spills, or other requirements. These break points will be determined prior to installation. The Contractor shall provide additional ty tabs or materials used to secure fencing for the duration of the event.

2.2.7 The Contractor shall secure the fencing to prevent high winds from knocking down the fence utilizing materials as needed such as sandbags and temporary stations.

2.2.8 The Contractor shall provide all the labor force to install/break-down to meet the deadlines stated above. The contractor shall provide all the safety equipment needed to ensure the labor force is safe under the Contractors policies/procedures.

2.2.9 The contractor shall be responsible for injuries and medical treatment to any employee or labor force hired under their name while working on this contract.

2.2 TACK C – GOVERNMENT FURNISHINGS

2.2.1 The government shall provide a Contract Representative (CR) to the Contractor for questions and adjustments to the SoW and planned installation and break-down operations

2.2.2 The Government shall coordinate pre-delivery of equipment and security of materials prior to installation or scheduled pick-up of materials

2.2.3 The Government shall provide the cost of background check/vetting Contractor and Contractor labor force prior to the event and allowance of installation access.

2.2.4 The Government shall provide 1,000 to 1,200 filled sandbags to be used by the contractor in securing the temporary fencing. These bags will be returned to the Government when the temporary fencing is removed from the installation.

2.2 TASK C – INSPECTION and ACCEPTANCE

2.2.1 The assigned Contract Representative (CR) shall inspect the area prior, during, and after completion of all designated work periods and shall accept the final products.

2.2.2 The CR shall have authority to recommend and make adjustments to fencing as needed to meet unforeseen situations during the installation or break-down of fencing.

2.2.3 The CR shall be contacted by the Contractor designated supervisor/manager for any issues not addressed in the contract SoW prior to conducting actions or make decision.

2.2.4 Adjustments to installation and break down may be required do to Flightline operations and shall be coordinated through the CR and Contract manager/supervisor image1.jpeg