Questions and Answers.pdf

Questions and Answers for Solicitation FA301025Q0019 Deliberate Leadership Education (DLE) Instructor

1. Is there an incumbent providing these services today? and if yes, can you please provide us with their name and contract number?

There is currently no contract providing these services

2. What is the anticipated balance between on-site and virtual delivery for the following components?

The instructor must be on site. Basic Courses and Advance Courses are face to face and the Maintenance Course is taught virtually.

3. For the on-site portions, is there a preferred delivery structure? For example:

• One continuous week of instruction per quarter

• Multiple shorter trips per month

• Another model

Delivery structure is face to face and virtually on site.

4. Can you please tell me if this position is required to be full-time in residence at Keesler

AFB? Or, alternatively, could the instructor work remotely from home and be in person for training and meeting days?

See PWS, para. 1.4.1/no remote from home

5. What are the formatting requirements of the proposal (font size, page number maximum, etc.)?

See Addendum to FAR 52.212-1 Instruction to Offerors located in the solicitation.

6. Will the government provide all lesson materials for the Basic and Advanced MTL courses and Maintenance Lessons, or is the contractor expected to develop/refine any modules beyond advising?

See PWS, para 1.2.1.1

7. Is there an expected number of course deliveries per month/year, or should contractors propose a delivery schedule?

See PWS, para 1.3

8. Can you confirm the total estimated instructional hours per year, including Maintenance

Lessons?

See PWS, para. 1.3

9. Does the government have existing survey tools or evaluation platforms, or is the contractor responsible for developing and hosting surveys?

See PWS, para 1.2.1.3

10. What data platforms or file formats should be used to submit quarterly survey analysis reports?

See question #9

11. Is office space exclusive-use or shared with other personnel/contractors?

Shared space with the faculty and staff.

12. Will the contractor have access to government-furnished instructional technology (e.g., projectors, whiteboards, etc.) in addition to the workstation?

See PWS, para 1.5

13. Is there a current or previous contractor performing this requirement? If so, could you please share the incumbent’s name and contract number?

See question #1

14. Has an Independent Government Cost Estimate (IGCE) or a budget ceiling been established for this contract?

N/A

15. Could you confirm the average number of cohorts and the typical frequency of training delivered annually for both the Basic and Advanced MTL Courses?

There can be up to 171 students annually for the Basic Course and for the Advanced Courses.

16. Would the Government consider a hybrid model in which instructional modules are delivered in person, but curriculum refinement, survey/data analysis, and quarterly reporting are conducted remotely with full-time availability during duty hours? Or is the selected contractor expected to be physically on-site at the government facility listed in the solicitation (Monday through Friday) for the duration of the contract?

No hybrid, See question #4

17. If the selected contractor is not local, are travel-related costs allowable/reimbursable, or should they be fully included in the proposed firm-fixed price?

See question #4

18. Is a government security clearance required or preferred for the DLE Instructor role, beyond the NACI background check referenced in the PWS?

See PWS, para. 1.8

19. Could the Department please confirm the anticipated number of cohorts per year for the Basic Military Training Leader Course, Advanced Military Training Leader Course, and the associated Maintenance Lessons outlined in the Performance Work Statement

(PWS)?

See question #15. There are approximately 496 operational MTLs that will need to be supported with the maintenance lessons.

20. Would the Department consider a team-based approach to fulfill the instructor role, provided the team ensures full continuity of instruction and brings added value through diverse professional backgrounds and expertise in leadership development?

A team-based approach would be acceptable.

21. To align with the Department’s pricing expectations, could you clarify how pricing should be structured—e.g., per cohort, per instructional hour, or as a firm fixed price for the full period of performance?

Firm-Fixed Price

22. Would the Department be able to share whether there is a current incumbent performing this work? If so, we would appreciate the name of the incumbent organization and the associated contract number, if available.

23. Was there an incumbent contractor for this service? If so, would you be able to share the awarded hourly rate or contract value?

24. Given the staffing requirement is 1 FTE, does the government require the contractor to staff with one individual, or can this be staffed with multiple part-time trainers/analysts totaling 1 FTE?

25. Is the FTE required to report for duty at the govt location 40hrs per week or only when training and other activities are being conducted?

See question #4 and PWS, para. 1.6

26. Can the FTE be staffed with non-local trainers who travel to the govt location when needed, or is an on-site FTE required?

27. Which tasks require in-person delivery and which don't? Are there any tasks that can be delivered virtually via Microsoft Teams or another virtual platform? When in-person but not at the training facility, where is the place of performance – contractor space or government-provided space with the customer? Will the government provide the contractor an on-site office or desk to work from?

See PWS, para 1.3 and 1.5, on-site position

28. Ref to PWS 1.2.1.1. Delivery: Will all course materials and content be provided by the government?

See question #6

29. Ref to PWS 1.2.1.2. Curriculum Refinement: What is the process for recommending changes to the content and getting it approved for delivery? As written, the PWS only specifies “recommendations upon request.” Is there a regular process or schedule for improvement?

See PWS, para 1.2.1.2

30. Ref to PWS 1.2.1.2. Curriculum Refinement: Is collaboration with Center for Character and Leadership Development (CCLD) and the 81st Training Group (TRG) Faculty Development to be conducted in person or via phone/Zoom/Teams?

See PWS para 1.2.1.2

31. Ref to PWS 1.2.1.2. Curriculum Refinement: Is the contractor to advise verbally or in writing?

See PWS, para 1.2.1.2

32. Ref to PWS 1.2.1.3. Survey Management, Data Analysis and Trend Monitoring: Is the training deliverer expected to also conduct all of the work described in this section? In many cases, instructors may not have the necessary skills for this scope requiring other personnel with those specific skills. Do those personnel combine with the instructor to total 1 FTE? Or, is the scope of this task beyond the instructor 1 FTE?

Yes and See question #4

33. Ref to Instructions: Para (a) last page suggests a best value award. Para (e) last page suggests LPTA. Which is it? Please confirm that the first step of the evaluation is to judge technical acceptance and then award to the lowest price of those deemed technically acceptable.

See updated Amendment 2.

34. Ref to Instructions: How will price realism be determined?

N/A

35. Ref to Instructions: How will price reasonableness be determined?

See updated Amendment 2

36. Ref to Instructions: The instructions to offerors don’t specify a format for the proposal. Are there page limitations or requirements such as resumes or past performance citations?

No

37. Ref to Instructions: Although there are “qualifications, education and experience requirements” for the DLE instructor specified in the PWS, the evaluation criteria don’t indicate any award preference to higher quality, or more experienced or educated instructors. With the evaluation criteria only specifying technically acceptable, industry is likely to only propose a candidate with the minimum requirements at the lowest price. Is this the level and quality of instructor the Govt is seeking?

See PWS, section 1.4.2

38. Ref to Instructions: As written, the solicitation does not require a resume or potential candidates to be included in the proposal. Please confirm that resumes or candidates are not required as part of the proposal.

See PWS para 1.4.3

39. Ref to personnel requirement: We would appreciate confirmation of the following point:

The contract calls for one (1) full-time equivalent (FTE) instructor for both the base and option periods.

40. Ref to duty location: We would appreciate confirmation of the following point: The instructor is required to perform all duties on-site at Keesler AFB, MS, during the standard duty hours of 0730–1530, Monday–Friday, excluding Federal holidays, as outlined in the Performance Work Statement.

See question #25

41. Is there an incumbent currently performing this work? If so, what is the contract number for this effort.

See question #1

42. If there is an incumbent, is the customer satisfied with the individual performing the services?

See question #1

43. On page 28 of the solicitation, it states that "Quote must include completed copies of the SF1449 to include all provisions and clauses..." Can an offeror submit proof of current SAM certification in lieu of filling out all the provisions and clauses?

See updated Amendment 2.

44. What are the expected yearly contract hours for this effort? 1912 or 1872?

The solicitation is based on months and not hours.

45. Para 1.2.1.3 requires the contractor to provide a written quarterly report. Will the format for this report be provided by the USG or will the contractor create the format?

See PWS, para 1.2.1.3