Attachment 1 - Performance Work Statement - 20250822.pdf

PERFORMANCE WORK STATEMENT

For

INTEGRATED SOLID WASTE MANAGEMENT

22 August 2025

Construction and Demolition Debris C & D Contracting Officer CO Department of Defense DoD Fiscal Year FY Integrated Solid Waste Management ISWM Keesler Air Force Base KAFB Level of Service LOS Military Family Housing MFH Municipal Solid Waste MSW Performance Work Statement PWS Qualified Recycling Program QRP Resource Management RM

Solid Waste Management PWS Acronyms

Attachment 1

FA201025R0021

1. DESCRIPTION OF SERVICES AND GENERAL INFORMATION. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform base-wide Integrated Solid Waste Management (ISWM), which is a combination of Municipal Solid Waste (MSW) Collection and Disposal in concert with installation recycling services at Keesler Air Force Base (KAFB). Hazardous waste is not included in the scope of this Performance Work Statement (PWS). Medical Group shredding requirements are covered in paragraph 3.1 and Appendix F and G. The Contractor is expected to use Resource Management (RM) approaches to efficiently accomplish PWS requirements in a timely manner which reduces the total cost of the ISWM services in a way which fosters pride and ownership in the work performed. The Contractor is expected to propose and implement innovative management practices throughout the service period to minimize the cost of performing solid waste and recycling services by utilizing best commercial practices which benefit both the environment and the Department of Defense (DoD).

1.1. RM PROGRAM OBJECTIVES. The Contractor’s program shall meet the following objectives:

1.1.1. Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycling, composting, waste to energy conversion, etc.), and with the AF’s approval, identify, design, and implement innovative, cost-effective means to increase diversion and increase recycling revenue with the additional benefits of reducing solid waste collection and disposal costs.

1.1.2. Optimize existing hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs.

1.1.3. Develop a detailed tracking, reporting and billing/invoicing system to support Keesler AFB in goal setting, performance tracking, and decision-making ability.

1.1.4. Collaborate with Keesler AFB staff to implement the RM program. This includes conducting educational training and outreach as necessary on aspects of the RM program, including but not limited to, recycling procedures or waste minimization.

1.1.5. Establish and implement an effective program which facilitates recycling of common resources (metal cans, plastics, paper, cardboard, scrap metal, etc.) for base personnel. This program should result in maximum participation of individual, family, and all facility programs, thus reducing solid waste and increasing diversion goals.

1.1.6. Maintain AF Waste Management Level of Services standards (LOS). The contractor shall maintain clean serviceable containers in good repair that doesn’t present home for disease vectors.

The contractor shall provide schedule to the COR prior to performing work.

1.2. MAIN BASE

1.2.1. Integrated Solid Waste Management. Empty MSW/recycling containers/dumpsters based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five calendar days prior to start of contract performance.

The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s Representative (COR) and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without COR coordination. Historical frequency tables are located at Appendix B. When the Contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the Contractor shall be responsible for separating the various types of recyclable materials. If at any point, the Contractor is unable to perform scheduled collections due to unforeseeable circumstances (such as gate closures, truck maintenance, etc.), the Contractor is required to provide written notice via email to the CO and COR so all impacted parties can be notified.

1.2.2. Refuse Dumpster Cleaning Schedule. All refuse dumpsters shall be washed semi- annually except for the containers used for food which shall be washed monthly. Refuse containers cleaning schedule shall be submitted to the COR within 20 days after start of contract performance.

1.2.3. Food Waste Containers. Empty containers used to dispose of food waste daily (on days when the serviced facility is in operation). Food Waste containers and historical data are identified in Appendix B.

1.2.4. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the COR may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the COR. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the COR. The CO shall notify the Contractor in writing at least 7 days in advance of the special event date. See Appendix A for estimated workload data.

1.2.5. Construction and Demolition Debris (C&D). When requested by the COR, the Contractor shall provide roll-off containers for collection of C&D. The Contractor shall place containers at the designated site within one business day of notification by the COR. The Contractor shall recycle or dispose of all C&D at a permitted landfill or recycling facility. The Contractor shall provide weight tickets of all roll-off containers to the COR. Contractor shall be on an “on call” basis within one business day of notification by the COR.

1.2.6. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in Appendix E before their capacity is exceeded. Estimated frequencies are included in Appendix E.

TYPICALLY THESE RECEPTACLES ARE LOCATED AT BALL FIELDS, PLAYGROUNDS,

BUS STOPS, BX, AND OTHER COMMON AREAS.

1.2.7. Public/Common Use Recycling Receptacles. Contractor shall empty Government furnished recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. TYPICALLY THESE RECEPTACLES ARE LOCATED AT BALL

FIELDS, PLAYGROUNDS, BUS STOPS, BX, AND OTHER COMMON AREAS.

1.2.8. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the COR may request in pickup within 24 hours and the Contractor will be compensated at a unit rate based on the container size.

1.2.9. Inclement Weather Schedule. The Contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions.

All containers in low lying or flood prone areas will be removed and stored in the contractor work yard, all other container will have lids screwed down to secure them. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.2.10. Route Parameters. The Contractor shall propose routes to the COR for acceptance.

1.2.11. Points of Collection. Containers for MSW and recyclable materials are shown in Appendix B. The Contractor shall position bulk containers for customer ease in depositing MSW. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.2.12. Cubic Yard Capacity. Historical capacity of containers is indicated in Appendix B. The Contractor shall identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the COR. No changes shall be made until the proposed change is coordinated with the COR.

1.2.13. Collection of MSW and recyclable materials in all areas except residential areas shall be from Contractor-provided, COR accepted containers, recycling bins or plastic bags. The occupants in residential areas will provide their own MSW containers.

1.2.14. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations also within ten feet in either direction of the collection area; for example, tree branches, leaves, sacks, cartons, boxes, cans, tied bundles, or any other items left in the collection area that are not hazardous to include used furniture (not to include government furniture ). It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR maynotify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with COR approval. The Contractor shall be responsible for keeping collection areas free of solid waste and debris. The Contractor shall designate one day per week for picking up used pallets placed in the collection areas. This day will be provided to the COR and must be approved.

1.2.15. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, organics and recyclable materials shall be weighed on state certified vehicle scales in the local area. (Keesler has no certified weight scales). Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at an off-site weigh station. The Contractor shall submit a monthly report that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The Contractor shall be reimbursed for tipping fees according to submitted invoices.

1.3. MEDICAL GROUP SHREDDING

1.3.1. Cross Cut Shredding. The Contractor shall provide Cross Cut shredding services for all paper generated by the 81st Medical Group (81 MDG) with the exception of Pharmacy. All shredding shall be performed on site at KAFB Recycling Center.

1.3.2. Health Insurance Portability and Accountability Act of 1996 (HIPAA) Requirements.

Service shall be conducted in accordance with the HIPAA Act of 1996 and the contents of Appendix G.

1.3.2.1. All Contractor personnel performing shredding must be HIPAA trained. The 81 MDG will provide HIPPA training within 5 days after contract award.

1.3.3. Storage containers. The Contractor shall place locking depository storage containers (no larger than 32 gallon) in quantities sufficient to maintain containers identified in Appendix F. All containers will be lockable, may have wheels so they can be transported for on-the-spot needs.

Should additional bins be required the Government will separately purchase and provide containers for Contractor’s use in performing this service.

1.3.3.1. The Contractor shall pick up storage containers and return/replace with empty containers a minimum of once per week depending on usage. At no time can a location have more than 32 gallons. The Contractor will be responsible for transporting the containers to and from the designated areas in Appendix F.

1.3.3.2. Depending on usage, the Contractor may need to supply more than one lock box container of either smaller or larger size not to exceed 32 gallons to accommodate space limitations in some locations or pick up more often to comply with NFPA requirements.

13.4. Reports. The Contractor shall provide Facility Management a report detailing the number of pounds picked up per month, provide a consolidated monthly and yearly report on the number of pounds that has been picked up and shredded.

1.3.5 Certificates. The Contractor shall provide a certificate of shredding and disposal for each pick up, to include the locations containers were picked up and when the documents were shredded.

1.4. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling

Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The Contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the proceeds. The base QRP manager will be appointed by the base commander.

1.4.1. Materials. The following items shall be recycled: Industrial scrap metal, metal beverage cans, office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, electronic waste, universal waste and scrap wood. Contractor may recycle materials not listed above with prior coordination of the COR. Used yellow cooking oil shall be recycled. All recyclable items shall be stored, shipped, and disposed of in accordance with federal and local environmental regulations.

1.4.1.1 Deforming Brass. The contractor shall collect, store, deform, and recycle all expanded brass ammunition casing (.50 Caliber) 12.7 and smaller, using the government owned and provided deformer equipment. All deforming processing shall be completed on a quarterly basis. Deformed brass shall be recycled through a qualified and licensed Recycler. If additional training on the deformer is need the government will provide it.

1.4.2. Pickup Points. Contractor shall provide recycling containers. Historical data is provided in Appendix D.

1.4.3. BASE RECYCLING CENTER. The Government will provide the Contractor use of the base recycling center. Alternately, the Contractor may transport mixed recyclables to a Contractor-owned or third party off-base facility for separation and resale so long as Government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables. Proceeds from Government recyclable materials shall be used to offset the Operations & Maintenance (O&M) costs of the contract.

1.4.4. Contractor Responsibilities. Separate and prepare for transport/resale all recyclable materials. Perform daily general maintenance such as cleaning and replacing light bulbs, and perform recommended maintenance on Government furnished equipment. Provide appropriate personal protective equipment for employees. Notify COR for facility maintenance or repair requirements. Return equipment listed in Appendix H to the Government upon conclusion of contract. With the approval of the contracting officer, Contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor- purchased equipment will be procured at the Contractor's expense, owned by the Contractor, and may be removed upon contract termination.

1.4.5. Marketing. The Contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The QRP shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.4.6. Sales Receipts. The Contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the

Government evaluator no later than the tenth working day of the month following the sale month.

The sales receipts shall contain the weight, type, and price of the commodity recycled.

1.5. DISPOSAL.

1.5.1. Off-Base Disposal. The Contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The Contractor shall transport recyclable commodities to an off-base material recovery facility or have an approved authorized vendor pick up the material.

The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal location.

1.5.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the Contractor. This includes any recyclable material rejected for any reason. Contractor shall inform the COR what material was rejected and reason for rejection.

1.6. EQUIPMENT MAINTENANCE.

1.6.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at an off-base location. The Contractor shall furnish to the COR the schedule of maintenance for the bulk containers. The Contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Minor repairs include cleaning, painting and minor repair and maintenance to ensure properly operating containers. The contractor shall be required to provide replacement containers during all major repairs or major maintenance.

1.6.2. Bulk Container Cleaning. The Contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents, and water. Bulk containers used for food waste shall be cleaned at least monthly.

1.6.3. Other Municipal Solid Waste Container Cleaning. Smaller municipal solid waste containers (e.g., 15 through 55 gallon containers in recreational areas, MFH playgrounds, and high generation areas) shall be maintained free of unpleasant odor, dirt, debris, and pests. Cleaning of MFH containers is not a contract requirement.

1.7. REPORTS AND RECORDS. The Contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and recycling) collected, landfill tipping fees, and weight tickets. Format for these monthly reports shall be coordinated with the COR. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report.

1.8.1. Monthly Tonnage Report. Contractor shall provide this report in detail on a monthly basis.

1.8.2. Vehicle Inspection Report. Contractor shall provide this report in detail on a monthly basis.

1.9. GENERAL INFORMATION.

1.9.1. HOURS OF OPERATION. Collection shall be made between the hours of 0400-1600 at all locations outside of the hospital. Hospital collection shall be made between the hours of 0400-1200.

Collection outside these hours shall require prior coordination. The recycling center shall provide 8 hours of customer service during the hours of operation. Services are to be performed without loss of any services either the duty day before or the first duty day after a holiday. The Contractor shall ensure holidays are reflected in the monthly schedules and indicate the shift in service for that period. The Contractor is not required to provide routine services on the following approved holidays:

New Year’s Day 1st of January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11th of November Thanksgiving Day Fourth Thursday in November Christmas Day 25th of December

1.9.2. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.10. Level I Anti-Terrorism (AT) Awareness Training. Contractors and their employees requiring routine physical access to a Federally controlled facility or military installation are required to complete the computer based Level 1 Anti-Terrorism Awareness Training found at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Contractor shall submit a report on completed training to the Contracting Officer at the start of the contract, and on an annual basis thereafter when applicable, for all prime and subcontractor employees who will routinely work on Keesler AFB for the duration of the contract period of performance.

1.11. Environmental Management System (EMS). All Contractor personnel shall complete Environmental Management System (EMS) Awareness training prior to commencement of any activities. Training is available through the Air Force Advanced Distributed Learning Service

(ADLS), the Environmental, the Environmental Awareness Course Hub (TEACH), or through the Environmental Office (KBOS/CEV).

1.12. Hazardous Materials. In the event that hazardous materials will be used in the execution of this contract, the Contractor shall be required to obtain authorization from the Installation Hazardous Materials Management Program before ordering or purchasing the hazardous product, IAW AFMAN 32-7002, Environmental Compliance and Pollution Prevention, 4 Feb 20. This authorization process may take up to two weeks, which should be considered in the performance period of this contract.

1.13. SECURITY.

1.13.1. Security Clearance: National Agency Check with Written Inquiries (Tier 1). As a minimum, Contractor personnel shall successfully complete a Tier 1 before operating Government-furnished workstations that have access to AF automated information systems. Requests for Contractor personnel hired at the beginning of the contract shall be submitted to the Government not later than 45 workdays from the contract start date, when possible. Requests for Contractor personnel hired subsequent to contract start date shall be submitted to the Government not later than ten workdays from the Contractor personnel’s first duty day. Contractor personnel receiving unfavorable Tier 1’s shall not be employed. The Government will submit requests for investigations on AF IMT 2583, Request for Personnel Security Action, at no additional cost to the Contractor.

Any personnel with access to classified material will be submitted by the Contractor’s Facility Security Officer (FSO) for a Secret security clearance. The Contractor shall comply with the requirements of DoD 5200.2-R, Personnel Security Program; AFI 31-501, Personnel Security Program Management, 25 Jan 05;and AFMAN 33-152, User Responsibilities and Guidance for Information Systems, 1 Jun 12.

1.13.1.1. Contractor personnel shall comply with the requirements of AFI 71-101, Volume 1, Criminal Investigations, 4 Feb 15 and AFI 71-101, Volume 2, Protective Service Matters, 23 Jan

15. These regulations require Contractor personnel to report any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified Defense information to their immediate supervisor. The immediate supervisor of Contractor personnel will brief on this requirement during initial on-base assignment and as required thereafter.

1.13.1.2. The Unit Security Manager will assist the Contractor with any Joint Personnel Adjudication System (JPAS) Joint Clearance and Access Verification System (JCAVS) and eQIP by Design information for inputting NACIs with assistance from 81 TRW/IP.

1.13.1.3. Security Monitoring. The Contractor shall comply with all security requirements. Submit reports, classified if appropriate, of any information coming to their attention concerning any of their employees who have been cleared or are in the process of being cleared for access to classified information, which indicates that such access or determination may not be clearly consistent with the national interest. Reports shall be submitted to the Defense Industrial Security Clearance Office (DISCO) immediately upon notification of any adverse information, change in employee’s status, official investigation, or any other reason. In addition, a copy of this report shall be furnished to the contract Contracting Officer’s Representative(s) (COR(s)) and 81 TRW Installation Commander

(81 TRW/CC).

1.13.1.4. Listing of Employees. The Contractor shall maintain a current listing of all Contractor personnel. The list shall include Contractor personnel’s names, and level of security clearance. The list will be validated and signed by the FSO and provided to the CO, COR, Base Visual Information Manager (BVIM), 81 TRW/IP, Unit Security Manager, and FSO prior to the contract start date.

Updated listings shall be provided when a Contractor personnel’s status or information changes.

Documents will be marked as FOUO as a minimum.

1.15. OPERATIONAL SECURITY (OPSEC).

1.15.1. OPSEC Training.

1.15.1.1. Contractor personnel shall complete unit OPSEC in-processing training provided by the 81 CES OPSEC Coordinator within 30 calendar days of reporting for duty. Training must be documented on the DD Form 254 – Contract Security Classification Specification for classified contracts.

1.15.1.2. All Contractor personnel shall complete annual refresher OPSEC awareness training provided by the 81 CES Unit OPSEC Coordinator.

1.15.2. Disclosure of Information.

1.15.2.1. The Contractor shall not release to anyone outside the Contractor’s organization any unclassified information, regardless of medium (e.g., film, tape, document, etc.), pertaining to or execution of any part of this contract or any program related to this contract, unless:

1.15.2.1.1. The CO, the 81 MSG Commander, or 81 CES OPSEC Coordinator has given prior written approval; or

1.15.2.1.2. The information is otherwise in the public domain before the date of release.

1.15.2.2. Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit the request to the CO, the 81 MSG Commander, or 81 CES OPSEC Coordinator at least 45 days before the proposed date for release.

1.15.2.3. The Contractor agrees to include a similar requirement in each subcontract under this contract. Subcontractors shall submit requests for authorization to release through the prime Contractor to the CO, the 81 CES Commander, or OPSEC Coordinator.

1.15.3. The following Coordination’s, Reports, and Notifications shall be completed with the Wing OPSEC Program manager:

1.15.3.1. Local Dumpster Dives will be scheduled and coordinated with Wing OPSEC Program manager.

1.15.3.2. Report un-shredder paper to Wing OPSEC Program manager. Include pickup location and date/time found.

1.15.3.3. Provide tonnage reports of shredded and un-shredded, to the Wing OPSEC Program Manager.

1.16. RECORDS. The Contractor shall create, maintain, and provide Government-owned/Contractor-held records, regardless of media, in performance of this contract IAW the following directives:

AFI 33-322, Records Management Program, 6 March 2020 Air Force Information Management System database (AFRIMS) (access through the Air Force Portal at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm) Air Force Electronic Records Management Solution

1.16.1. The Contractor shall segregate the Government-owned records from the Contractor-owned records and identify all records required to be created by the PWS on the AFRIMS records inventory.

The Contractor shall create and maintain paper and electronic records (\\52mahg-fs-106) as appropriate. The Contractor shall maintain the software and background data to retrieve official electronic Government records throughout the lifecycle of the records.

1.16.2. The Contractor maintains and disposes of records IAW the AF records disposition schedules.

1.16.3. Electronically Stored Information (ESI). The Contractor shall maintain Government owned electronic non-official records on the organizational shared network drive according to subjective categories (example: template, common, reference material, and working files). The Contractor shall grant the base records manager access to all files located on the organizational shared network drive.

The Contractor shall maintain the official electronic records on the base designated shared network drive (\\52mahg-fs-106) IAW the Air Force Electronic Records Management System and AFI 33-322, Chapter 4.

1.16.4. Upon completion of this contract, all Government-owned/Contractor-held records (regardless of media) received, created, maintained, or provided in the performance of the PWS shall be turned over to the Government. Background electronic data and records specified for delivery to the contracting agency must be accompanied by sufficient technical documentation and software to permit the Air Force to use the data. In the event of default or non-performance, the Government will have access to all records in order to ensure mission support is not interrupted.

1.16.5. Contractor-Owned Records. The Contractor shall maintain records that relate exclusively to the Contractor’s internal business or are of a general nature not specifically related the performance of work under the contract separately from the Government-owned records.

http://www.e-publishing.af.mil/shared/media/epubs/AFI33-322.pdf https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

1.16.6. Freedom of Information Act (FOIA) Program. The Contractor shall comply with the requirements of DoDM 5400.7_AFMAN 33-302, Freedom of Information Act Program, 27 Apr 18.

If the Contractor receives a FOIA request, the Contractor shall ensure it is delivered immediately to the base FOIA manager (81 CS/SCOK) for processing. The FOIA manager will task a Government official who, as the authorized official, will make the decision on releasing Government records.

1.16.7. Privacy Act Program. The Contractor shall create, maintain, and destroy Privacy Act data IAW AFI 33-332, The Air Force Privacy and Civil Liberties Program, 10 March 2020, and Privacy Act systems of records notice(s) (http://dpcld.defense.gov/Privacy/SORNs.aspx). The Contractor shall not create or maintain a Privacy Act system of records prior to public notice. If the Contractor receives a Privacy Act request, the Contractor shall be responsible for searching for the records and providing those records to a Government official who, as the authorized official, will make the decision on releasing the Government records.

1.16.8. Functional Requests. A functional request is a written request for DoD records received from any person (including a member of the public), or a business that does not cite either the FOIA or Privacy Act. The Contractor shall be responsible for searching for the records and providing those records to a Government official who, as the authorized official, will make the decision on releasing the Government records.

1.17. SAFETY INFORMATION.

1.17.1. Obligations. Contractors shall comply with the Occupational Safety and Health Act (OSHA, Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926. The detailed provisions of the act for accident prevention are directly applicable to all Contractor operations. Prime Contractors are also responsible for ensuring any sub-Contractors also adhere to OSHA Guidance. OSHA compliance officers visit Contractor worksites on the installation.

1.17.2. Responsibilities. Following is a list of responsibilities for Contracting, Contractor, and Wing Safety personnel.

a. Contractor Responsibilities.

(1) Contractors are responsible for ensuring all industrial safety provisions are followed.

(2) Contractors must report all accidents involving Air Force people, property, or equipment damage, and any Contractor personnel injured in the performance of the Air Force contract to the CO.

(3) Take immediate corrective action to comply with safety regulations if informed of a violation by the CO.

b. Contracting Officer (CO) Responsibilities.

(1) Inform Contractor of non-compliance with safety regulations, which may cause injury to http://dpcld.defense.gov/Privacy/SORNs.aspx

Air Force personnel or property.

(2) Notify Wing Safety of any injuries or damage to AF property reported by the Contractor, in performance of an Air Force contract.

c. Wing Safety Responsibilities.

(1) 81st Training Wing Safety Personnel will periodically monitor Contractor operations to ensure safety regulation compliance as it applies to Air Force personnel and equipment.

(2) Wing Safety personnel are available to the CO for technical assistance on matters pertaining to accident prevention.

(3) Notify the CO if a safety procedure or condition exists which requires correction by the Contractor.

1.17.3. Safety Rules. Contractors shall pay particular attention to the following safety rules and ensure strict compliance while on the installation.

a. General Safety Rules While on the Installation.

(1) Ensure adequate lighting and barricading is available and used for day and night operations.

(2) Use proper shoring during trenching operations.

(3) Post proper warning signs at indoor and outdoor operations.

(4) Secure materials when doing high work, during high winds, or when high winds are forecasted.

(5) Use warning signs, barricades, or flagmen when operations present a hazard to drivers, pedestrians, or workers.

b. Traffic Rules While on the Installation. All drivers, mobile equipment, and vehicles must comply with applicable federal, state, and local laws.

(1) Seat belts are mandatory for all passengers as well as drivers

(2) An approved bicycle helmet is required to be properly worn while riding bicycles on the installation.

(3) Drive the speed limit:

(a) Base proper speed limit is 25 mph or as posted.

(b) Housing area speed limit is 15 mph.

(c) Parking lot speed limit is 5 mph.

(4) Distracted driving. Vehicle operators on Keesler Air Force Base and operators of government-owned vehicles whether on or off the installation will not use cell phones or other portable electronic devices for any device function unless the vehicle is safely parked or unless the driver uses a hands-free device that does not require touching the cell phone or other portable electronic device. Note that using the speakerphone function of a cell phone while holding the device is not considered "hands-free".

(5) Park in designated areas and IAW Keesler AFB Instruction (KAFI) 31-218, Installation Traffic Code.

(6) No riding in the beds of trucks, buckets of front end loaders, or tandem riding on vehicles designed for one-person operation.

(7) Use safety chains in addition to towing hooks when towing equipment.

(8) Place a light on the rear of equipment being towed during the hours of darkness.

(9) Mark overhanging portions of loads with warning flags or lights.

(10) When driving or using a crane or cherry picker, be cautious around power lines crossing the road and don't position booms closer than 10 feet to overhead high voltage lines.

(11) Ensure electrical work is IAW the National Electric Code.

(12) Upon encountering troop formations on the installation:

(a) Maintain 50-foot distance behind formations until signaled to pass by the troop commander. When signed to pass troop formation, do not exceed 10 mph while passing.

(b) When passing from the front, proceed without stopping, but slow to 10 mph while passing.

1.18. SECURITY REQUIREMENTS. All Contractor Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation (i.e., 81 TRW Plan 31-101, Integrated Defense, or AFI 31-101, Integrated Defense.). The Contractor shall sign an agreement stipulating the security requirements of this contract.

1.18.1. Base Access. The Contractor shall obtain personal identification passes for all Contractor Personnel and vehicle passes for all Contractor Personnel’s personal vehicles, to include prospective

Contractor Personnel, requiring entry onto KAFB. Additionally, the Contractor shall keep current, for Government inspection, a list of the names of Contractor Personnel employed on this contract.

Contractor Personnel shall complete Keesler AFB Form 299, Application for KAFB Identification Card, and submit it through the CO to the Security Forces and Pass and Registration. Vehicle registration, proof of insurance, and a valid driver’s license must be presented for all vehicles to be registered. All contractor vehicles (marked or unmarked) must enter through the Division Street Commercial Gate.

1.18.2. Pass and Identification Requirements. Contractor Personnel whose duties require access to KAFB computer system are required to obtain a Common Access Card (CAC). To obtain a CAC, Contractor Personnel shall coordinate with their gaining unit’s security manager or the 81st Communications Squadron Consolidated Client Support Activity (CSA) at 228-376-4335.

1.18.2.1. Applicability.

a. These requirements apply to Contractor Personnel requiring entry/access to KAFB for service contracts with periods of performance (POP) exceeding 60 days when a CAC is not issued.

(1) Contract POP begins at performance start date. The POP end date is based on the contract completion date.

(2) These requirements shall be included (flow down) to subcontracts at every tier.

b. These requirements do not apply to Contractor Personnel requiring entry/access to KAFB with a POP of 60 days or less. Entry/Access to KAFB for Contractor Personnel with a POP of 60 days or less will be coordinated between the Contractor and the 81st Security Forces Squadron (81 SFS).

c. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Integrated Defense, 24 Mar 20, and DODM 5200.02, Air Force Personnel Security Program, 1 Aug 18, as applicable.

d. Contractor Personnel are not covered by Federal Acquisition Regulation (FAR) 52.222-3, Convict Labor, for the purposes of entry/access to installations/locations.

1.18.2.2. Badging System Data Requirements.

a. The Contractor shall provide the following to the Contracting Office:

(1) “Listing of personnel requiring access/entry.” The list shall contain the following:

(a) Contract number.

(b) Contract award date.

(c) POP dates.

(d) Work site(s) or location(s).

(e) Each employee’s full name and Social Security Number (SSN). For those without SSNs, a working visa or Permanent Resident Card with a Resident Alien number must be provided, or base entry will be denied.

(f) Identify up to two (2) Contractor Personnel for designation as “sponsor” authorities. Badges will identify the Contractor Personnel with sponsorship privileges.

(2) Completed KAFB Form 299 shall authorize Security Forces to fingerprint Contractor Personnel and conduct additional background checks. The consent form will outline the following:

(a) The Contractor Personnel for the purpose of the KAFB Form 299.

(b) The information on the form is collected IAW 18 U.S.C. 1382 and DoD Directive 5200.8, both of which permit installation commanders to limit access to installations for security reasons.

(c) Completion of the form is voluntary.

(d) Agreement to provide a specimen of fingerprints.

(e) Awareness of a list of “disqualifying factors.”

(f) Consent and authorization for Security Forces to conduct background screening and to compare fingerprints against State and Federal criminal databases.

(g) Knowing and willful false statements on the form can be punished by a fine, imprisonment, or both (10 U.S.C. 1001).

(h) The consent form shall remain valid for 24 months after the end of the contract.

b. The Contractor Personnel list and consent form(s) shall be submitted as follows:

(1) 81 SFS/PASS & ID e-mail account: 81 sfs.pass.id@us.af.mil. Personnel list must be submitted IAW the PWS. The signed KAFB Form 299 must be submitted in person to the 81 SFS/PASS & ID office.

(2) Refer questions regarding the Contractor Personnel list and KAFB Form 299 to 81 SFS/PASS & ID at 228-377-1845 or 228-377-3844.

1.18.2.3. Background Checks.

1.18.2.3.1. Upon receipt of the KAFB Form 299 with a copy of Driver’s License and Social Security card, a background check will be accomplished. Background checks will be categorized as favorable mailto:81%20sfs.pass.id@us.af.mil or unfavorable. Unfavorable background checks contain any one of the “disqualifying factors.” Any person with an unfavorable background check will be denied entry/access to the installation.

1.18.2.3.2. “Disqualifying factors” include:

a. Barred from entry/access to any military installation or facility.

b. Wanted by federal or civil law enforcement authorities.

c. Name appears on any federal agencies “watch list” or “hit list” for criminal behavior or terrorist activity.

d. Conviction of firearms or explosives violation within the past seven (7) years.

e. Incarcerated regardless of offense or violation.

f. Conviction of aggravated assault, armed robbery, felony drug possession, drug possession with intent to sell, or drug distribution within the past seven (7) years.

g. Conviction of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, or child molestation.

h. Terrorist or terroristic threats or repetitive history of criminal history.

i. Currently serving parole or probation for a felony case.

j. U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

1.18.2.3.3. An unfavorable background check/denial may be appealed through the 81 SFS/PASS & ID. The appeal shall include a signed letter of rebuttal and any associated supporting documentation to the 81 SFS/PASS & ID.

1.18.2.3.4. Given a reasonable cause, condition, or reason, these requirements do not circumvent the installation/location commander’s unilateral authority to deny or withdraw any individual’s entry/access to an installation/location.

1.18.2.3.5. Badge and Fingerprint Schedule. 81 SFS/Pass & ID will notify the Contractor upon completion of background checks. Badging and fingerprinting shall be scheduled by contacting the Contractor by phone. Contractor Personnel shall report to the 81 SFS/Pass & ID with a photo ID issued by a federal/state organization (i.e. Driver’s License, State ID card, U.S. Passport, etc.). IAW the Real ID Act, Individuals will no longer be able to access Air Force installations with a state-issued identification card or driver's license from Minnesota, Missouri, Washington or American Samoa beginning 15 Aug 2016. If no approved photo ID is shown, a badge will not be issued.

1.18.2.3.6. Change in Employee Entry/Access Status (Deletions).

a. No later than five (5) workdays after a change in status for Contractor Personnel requiring entry/access, the Contractor shall return identified badges to the 81 SFS/Pass & ID.

b. The Contractor shall notify the Contractor Personnel of their change in status for entry/access.

c. Unfavorable fingerprints shall constitute immediate deactivation of the issued badge(s) to the disqualified Contractor Personnel.

(1) 81 SFS may confiscate badge(s) of the Contractor Personnel present on base at the time of the unfavorable result notification. 81 SFS may escort the Contractor Personnel from KAFB IAW Security Forces guidelines.

(2) 81 SFS/Pass &ID shall notify Contractor of an unfavorable fingerprint result and request the Contractor to return the badge IAW this PWS (unless already confiscated).

1.18.2.3.7. Badge Loss/Replacement.

a. Contractor Personnel requiring a replacement badge shall contact the 81 SFS/Pass &ID at 228- 377-3844 to schedule a badge appointment.

b. Lost badge(s) require a signed letter from the Contractor and Contractor Personnel that lost the badge requesting replacement of badge(s) due to loss or damage.

1.18.2.3.8. Contract Completion, Return of Badges. No later than five workdays after contract completion, the Contractor shall return all badges to 81 SFS/Pass & ID. All badges are returned collectively by the Contractor, not incrementally/individually by the Contractor Personnel. The badge turn-in shall identify the contract name.

1.19. PHYSICAL SECURITY. The Contractor shall safeguard all Government property, including controlled forms provided for Contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials shall be secured.

1.19.1. Entry Procedures to Controlled/Restricted Areas. The Contractor shall implement local base procedures for entry to AF controlled/restricted areas where Contractor will work.

1.20. SMOKING IN AETC FACILITIES. Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-104, Tobacco Free Living, 10 Jul 19, outline the procedures used by the commander to control smoking in our facilities.

Contractors and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

2. SERVICE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Thresholds will be objective and measurable.

PERFORMANCE OBJECTIVE

PWS

PARA

PERFORMANCE THRESHOLD

1 Collect Municipal Solid Waste and maintain AF LOS standards.

1.1.7.

1.2.1.

No more than 2 validated customer complaints monthly.

2 Transport and dispose of all MSW at a licensed off-base disposal site IAW existing local, state and federal regulations.

1.6.1. 0 Deficiencies permitted.

3 Solid Waste Diversion - meet or exceed the DoD diversion mandates.

1.1.2. Maintain at least 40% diversion at

all times (after the 12 month period from the mobilization start date).

4 Process, Market, Promote and Provide Awareness Training for Recyclable Materials.

1.1.5.

1.1.6.

No more than 2 validated customer complaints monthly.

5 Maintain clean containers and maintain GFE in clean and operable condition.

1.2.2.

1.7.2.

No more than 2 validated customer complaints monthly.

6 Perform unscheduled collections required by the CO.

1.2.4. 0 Deficiencies permitted.

3. GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT. The Government will furnish or make available Recycling Center that has been inspected for compliance with OSHA.

Compliance with OSHA and all other laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements. No alterations to the facilities shall be made. Government-furnished warehouse space will be used for the performance of this contract only. Persons authorized by the CO will have full and free access to the Government facilities and any and all Government property (including data) and Contractor property therein used in the performance of this contract (including Contractor computers and other data storage media).

The Government shall furnish space to work to the Contractor at no cost. The 81 CES retains full ownership of all items provided, as well as sole discretion in the movement and/or removal of all property provided to the contractor. Incidental items include, but are not limited to desks, chairs, phones, printers and computers. The contractor must not remove, relocate, or re-assign any item without prior approval of the COR.

Any incidental item provided in the work space is at the sole discretion of the Government (e.g., type, model, style, etc.). These facilities shall be used for performance of this contract only. The facility provisions and conditions include:

• Utilities. The Government will furnish electricity, water, sewage, and heating.

• Telephone. The Government will provide local telephone service numbers and instruments.

• Phone use is limited to matters related to the performance of this contract.

• Real Property Maintenance. The Government will provide maintenance and repair of real property facilities.

4. APPENDICES.

A. Estimated Workload Data

B. MSW Dumpster Locations/Historical Data

C. Cardboard Dumpster Locations/Historical Data

D. Recycle Container Locations

E. Main Base Common Cans Location/Historical Data

F. Medical Group Shredding

G. HIPAA

H. Government Furnished Property and Equipment

I. Food Waste Collection Locations

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste 2200 Tons 2 Recyclables 1000 Tons 5 Yard and Wood (Organic) Waste 25 Tons 6 Special Event Container Placements 15 Each 7 Construction and Demolition (C&D) Container l 25 Each

8 Construction and Demolition (C&D) Debris 1100 Tons

9 Bulk Container Relocations 30 Each

10 Distance to Disposal Site 10 Miles 11 Distance To Recyclable Processing Center 13 Miles

APPENDIX B

MSW DUMPSTER LOCATIONS/HISTORICAL DATA

Bldg. No.

Container

Size

Qty of

Containers

Building Description

Historical

Data 0 148 8 Yard 2 Aeromedical Evacuation Training Facility New Bldg 1 0222/0223 8 Yard 1 Weather Bldg/403rd…