Attachment 1 - ACS Expansion Statement of Work(SOW).pdf

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Statement of Work (SOW) for

Access Control System for Building 1101 Rooms 6 and 7

Keesler AFB, MS

March 2025

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary support, materials, equipment, and accessories to install Access Control System (ACS) set forth in certification standards. All work shall be accomplished in accordance with (IAW) security publications to include TIA/EIA-570, Residential Telecommunications Cabling Standards, TIA/EIA-607, Commercial Building Grounding and Bonding Requirements for Telecommunications, National Fire Protection Association (NFPA) 70 National Electric Code (NEC), NFPA 101, Life Safety Code, NFPA 780, Standard for the installation of Lightning Protection Systems and the Security System Plan (SSP). The contractor shall provide, software, wiring, safety gear and other equipment/tools, necessary to perform the Advantor system installation and provide necessary testing of all installed components. The contractor shall be a certified manufacturer integrator or certified installer of Advantor systems.

2.0. CONTRACT OBJECTIVES. Expand the existing Access Control System (ACS) for building 1101 to include exterior access to room 6, interior access to room 7. The contractor shall design, procure, install, test, certify, and provide one (1) year sustainment and maintenance for the ACS, any/all associated equipment, and documentation. This will require the certified technician to install the ACS per the Advantor installer installation requirements. The installer will support the ACS operational testing and verification process. The ACS includes equipment and software that enables the automated securing and when required, credentialed access, and lockdown of building doors as specified in the requirements for proper operation and entry access control (Refer to paragraph 3.0 of this SOW).

3.0. SITE SPECIFIC ACS INSTALLATION.

3.1. CONTRACTOR WILL PERFORM THE FOLLOWING:

3.1.1. Perform a pre-installation site preparation survey for the purpose of obtaining the site conditions, readiness to proceed with installation, and to tag locations of electrical junction boxes and fiber optic cabling connection points.

3.1.3 Provide all low-voltage ACS cable.

3.1.4 Install and program the access control to support a global free exit (door lock release) on fire alarm. Programming should also permit free entry exit during specified hours and restrict access when Force Protection (FPCON) level changes.

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3.1.5 Provide an a submittal package in electronic/PDF format that will consist of the following:

3.1.5.1 Product Specifications/Data Sheets

3.1.5.2 Product Operation/Maintenance Manuals (excludes proprietary data)

3.1.5.3 Design Drawings to include device lockout, block riser diagram & typical device installation.

3.1.6 Any additional submittals required will be provided at additional cost. Contractor will obtain approval for any additional costs from the Contracting Agency before incurring those costs.

3.1.7 Submittal approval is required.

3.1.8 Install, terminate and connect the dedicated cables as required to establish ACS connections of building 1101 doors as specified during site survey. Provide all material necessary establish and sustain connection (i.e., media converter, fiber connectors, patch cord/cable, etc.).

3.1.9 Provide the following 120VAC connections:

3.1.9.1 From the client-provided junction box located where tagged in the site preparation survey to the ACS panel chassis located in the entry control ACS office (designated during site survey).

3.1.9.2 From the client-provided junction box located where tagged in the site preparation survey to the ACS panel chassis located in the entry control ACS office (designated during site survey).

3.1.10. Perform the following testing:

3.1.10.1. Contractor verification test

3.1.10.2. Government acceptance test

3.1.10.3. Telephonic support for a burn-in test

3.1.11. Provide and perform ACS programming and creditialing training.

3.1.12. Provide an As Built Drawing in electronic/PDF format showing device layout 30 days after installation completion and final sign-off.

4.0. CONTRACT TASKS.

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4.1. INSTALLATION. The contractor shall use white shielded plenum rated CAT 6.

All new cabling shall be concealed above a drop ceiling in tamper-resistant cable trays or conduits. Any cable unable to be concealed above a drop ceiling shall be installed in rigid pipe (e.g., metal conduit or PVC) or equivalent raceways unless otherwise specified.

These materials must comply with national electric code standards.

4.1.1. The contractor shall supply all CAT 6 patch cables and any patch/zip cables required to complete the project

4.1.2. The contractor shall terminate and commission all contractor supplied panels.

4.2. Test Requirements. Organzational end user personnel will conduct functional and operational certification tests of the ACS to ensure they meet effectiveness standards/compliance requirements. Testing will include operational functionality, power failure, battery backup, and generator cutover.

Note: This test and certification process may be accomplished before any newly installed ACS are operated. The testing and certification may occur in three phases.

4.2.1. The contractor shall perform a Contractor Verification Test (CVT), also known as Phase I testing, upon completion of each facility or group of facilities. A Government representative shall witness this test. The test shall be performed per the written testing procedures provided in the Installation Design Package (IDP). Device(s) found to be inoperative during the test or at any time during the installation period shall be brought to the attention of the organzational end user in person on site or via an immediate email.

With the ASN 6.0 installation all components will be verified as operational. After the CVT, the ASN 6.0, via the organzational end user personnel will conduct a fielding verification process in the presence of the contractor/installer. This normally is a 3-5 day verification. Once system passes the verification process government acceptance testing (GAT) will proceed.

4.2.2. Phase II Testing. Phase II testing is a 72-hour continuous test that ensures all equipment is installed properly and works according to specifications. It will establish initial expectations in regard to false and nuisance alarm. The AF Form 1261, Communications and Information Systems Acceptance Certificate, transferring the system will be signed after successful completion of this test phase. The completion of this form means the system has been tested and accepted as installed, and all noted exceptions shall be corrected by the responsible party to the satisfaction of the signee.

4.2.3. Phase III Testing. Phase III testing is a 30-day continuous operational test to assess how well the system performs in its normal operating mode on a permanent basis.

This test is to detect any premature or latent defects in the equipment or components and to allow the operators and maintainers an opportunity to assess the adequacy of logistics support, and assess the false and nuisance alarm rates of the system.

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Note: The base organization responsible for the ACS normally conducts this test. After successful completion of this test phase, the using organization will request MAJCOM certification, if required.

4.2.4. Phase II and III Testing will be completed by the Government after installation and Phase I testing has been completed at all locations listed in Section 3.0 of this SOW.

4.3. Installation Design Package (IDP): The IDP shall be submitted within 30 days after contract award and comprised of the following on a single CD-ROM:

4.3.1. Drawings. An electronic copy of the ACS systems block diagram in PDF format.

4.3.2. Product data sheets. The data sheets shall be submitted in PDF format.

4.4. Monthly progress report. A report shall be generated and submitted monthly to the Contracting Officer, Contract Administrator, and organzational end user covering the status of the installation, schedule update, and any potential schedule issues.

4.5. Contractor verification test reports. A report shall be generated and submitted monthly detailing the results of each CVT performed on completed facilities. These reports shall be submitted with the monthly progress reports.

4.6. Each ACS device and zone identified for certification shall be subjected to a sufficient number of tests conducted by organzational end user and contractor to ensure confidence in the ability of the system to assess ACS engagement/disengagement and credentialed access management.

4.6.1. Alert Annunciator: The installed ACS shall not interface with Security Forces annunciator and shall not provide the capability to monitor and visually assess the status of

ACS.

4.7. Initial Training. The contractor shall provide Initial Operator Training, Administration Training and training materials, to include books and training media for up to 5 attendees per class, 2 classes in total. The organzational end user will provide classroom space for Administration training.

4.7.1. Operator Training. Not Applicable.

4.7.2. Administrator Training. Training shall be an advanced Administrator training course for all person(s) responsible for system administration duties, to include system programming options, backup procedures and other system administration duties; with approximately 5 attendees in one class.

5.0 SPECIAL REQUIREMENTS.

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5.1. All wiring connections shall be secured using standard security connectors that meet national and local electric and fire codes for security systems and shall comply with Committee for National Security Systems (CNSS) standards.

5.2 All wiring cannot be contained within the building, such cabling shall meet the requirements for External Transmission Line Security. ACS transmission lines to the ASN station, must meet National Institute of Standards and Technology, Federal Information Processing Standards (FIPS) for certified encrypted lines. The FIPS standard employed must have an UL Certificate or other certificate employed.

5.2. The contractor shall provide as-built drawings of alarm equipment set up and security system infrastructure routing to the head end equipment.

5.3. Upon discovery of any communication infrastructure problems, the contractor, Contracting, Communication Representatives, organzational end user, and Security Forces shall meet and trouble shoot the problem together.

5.4. All wiring shall be clearly labeled and wiring diagram provided to Communication Squadron and organzational end user office. All labels shall be machine generated, no hand written label will be accepted.

5.5. A joint quality assurance inspection will be conducted by organzational end user and contractor prior to system turn over and system operability testing. Any questions, concerns, or issues that arise shall involve involvement and coordination with the Contracting Officer and Administrator.

5.6. The contractor shall assign employees who possess certification to handle all required material handling, transportation, loading, unloading and product installation tasks to meet OSHA, base safety requirements and ACS manufacturer certification standards. The contractor shall ensure products meet required safety standards at the time the project is finished and accepted by the customer. The contractor shall provide the standard commercial product warranty certificate specifying warranty period for the system.

5.7. All exposed wires shall be routed through a tamper-resistant conduit. If cabling is ran through the ceiling it must be shielded plenum rated.

5.8. Emergency exit doors shall not be alarmed and will not be monitored 24 hours per day.

5.9. Failed devices shall cause immediate alert on the ASN station until the failure is acknowledged, investigated, and/or corrected.

5.10. Ensure primary entrance door delay to allow for changing the system mode of access does not exceed 30 seconds.

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5.11. Ensure the monitoring station identifies and displas activated devices.

5.12. Ensure immediate alert is indicated locally at the ASN station for the following conditions: forced entry, propped door, failed device, tamper detection, and a change in power status (AC or backup).

5.13. Cabling shall be safeguarded prior to installation and must be stored in a lockable room until used. Cabling and cable connectors shall be color coded, to the extent possible, to distinguish their purpose.

5.14. All areas, surfaces, and finishes shall be returned to their pre-installation or newly renovated state by project completion date.

6.0. GOVERNMENT FURNISHED EQUIPMENT/SUPPORT. The Government

will provide the following in support of this effort:

6.1. Access for installation into all applicable facilities in conformance with the installation schedule to include providing on-base transportation where commercial vehicle access is restricted.

6.2. Storage space/staging area for materials and an operating space with telephone capability for the installation team. Building 1101 will act as the main staging area for the contractor. Delivery of any IDS and ACS equipment/materials will not be accepted by the Government until the equipment/materials are installed and Phase I Testing is completed for the location identified in Section 3.0 of this SOW.

6.3. If contractors do not possess a security clearance of Top Secret with SCI eligibility, the Special Security Office will provide escort for the contractor during the installation.

Presence of this escort is not for purpose of inspection or acceptance.

7.0. SYSTEM WARRANTY: The contractor shall provide a 12 month warranty on product and workmanship. False alarms shall not exceed one alarm per 30-day period per IDS partition. False alarms are any alarm signal transmitted in the absence of a confirmed intrusion that is caused by changes in the environment, equipment malfunction or electrical disturbances. If false alarms exceed this requirement, a technical evaluation of the system shall be conducted to determine the cause, repaired or resolved, and documented.

8.0. SECURITY REQUIREMENTS. The contractors shall comply at all times with base security requirements to include base pass requirements and personnel security clearance.

8.1. Before arrival the contractor must fax a visit authorization letter to the Security Forces Electronic Security Systems, commercial (228) 377-5618 listing the name, date of

For Official Use Only Page 7 of 8 birth and place of birth of the individuals who will be working on the base. Contractor shall be responsible for obtaining written permission/signature from each person’s name submitted for a background check to be completed. If a back ground check cannot be completed entry onto the installation cannot be granted. Contact the project manager for further guidance.

8.2. Retrieving Identification Media. The contractor shall be responsible for retrieving all identification media including vehicle passes from employees at the end of the contract and employees who depart for any reason before the contract expires e.g. terminate for cause, retirement, etc.

8.3. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

8.4. Weapons, Firearms, Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicles while on base.

8.5. Physical Security. The contractor shall be responsible for safeguarding all government property, and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

9.0. SAFETY. The contractor shall have a safety and health plan for their employees.

The contractor shall instruct each employee in the recognition and avoidance of unsafe conditions and regulations to the work environment to control or eliminate any hazards or other exposure to illness or injury, when identified. All contractors are asked to participate in base safety programs and follow safety guidelines if there are any questions contact your program manager or base safety representative.

9.1. Accident/Incident Reporting and Investigation. The contractor shall record and report to the Government Safety Representative all available facts relating to each instance of accidental damage to government property or injury to either contractor or government personnel. The contractor shall secure the accident scene and wreckage until released by the accident investigative authority through the Government Safety Representative. If the Government elects to conduct an investigation of the incident the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

9.2. Subcontractors Safety. The Contractor shall be responsible for ensuring their subcontractors comply with all provisions of this contract.

10.0. Travel. Travel arrangements for Advantor may be required in support of this SOW and shall be coordinated with the Government prior to traveling. Any travel shall

For Official Use Only Page 8 of 8 be conducted in accordance with FAR 31.205-46 and Joint Travel Regulations Vol. II, Appendix E, Part III.