Questions and Answers - Door Locks.pdf

27 Jan 2025

Questions and Answers

Det 2 Door Lock Requirement

1. We would appreciate information regarding the specific access control software currently in use.

a. Not currently using electronic door lock system with the exception of the 2 existing wired keypad locks for the external doors. Entire system as specified in the SOW is to be replaced.

2. What type of hardware is currently on the door? (Brand/Item #)

a. Brand and item number are unknown. Please see attached pictures for visual reference.

3. In the statement of work, it says that the hole pattern has to match with the new hardware install. We need to know the hole pattern on the door so that we don't have to create new holes. In the event that we remove the existing hardware and the holes are too big because of wear/tear, are we given the ok to patch/ repair the doors? These are fire rated doors I would assume?

a. Yes, it will be fine to patch/repairs holes as long as the same fire rated material is used to repair. Yes, they are fire rated doors.

4. Will we be including the hardware or will it be provided for us?

a. Hardware will not be provided.

5. Do we need to do wiring for the exterior doors?

a. There is wiring in place for the current system used on the exterior doors. If the contractor needs more/different wiring, they will be responsible to provide and input it.

6. What access control platform is the building currently on?

a. Refer to question #1

7. Will the locks be used in an online or offline capacity?

a. Offline

8. If required to be used in an online capacity, what security parameters will we need to conform to?

a. N/A

9. What is the timeline for award? We need to know this so we can account for any escalation if award date is greater than 90 days.

a. From receipt of quotes, no more than 30 days barring any unexpected delays.

10. Please confirm no hazardous materials are expected as part of this project.

a. No hazardous materials are expected

11. Please confirm minimum fire rating for new locksets.

a. No. The doors are already fire rated. (This was confirmed with the Fire Dept.

there, correct?)

12. Please confirm that all existing doors to receive new locksets are hollow metal with existing hardware matching that of the 1st floor doors inspected during the site visit.

a. Yes, all existing doors are hollow metal. All interior doors match the hardware of the 1st floor doors.

13. During the site visit, it was mentioned that rooms to receive new hardware would remain occupied during construction and that new hardware would be required to be replaced and fully operable same day. This would likely require front-end software setup, training and key cards to be provided to gov’t prior to hardware replacement commencing. Please confirm this is the expectation.

a. Yes. That is the expectation.

14. The RFP states working hours are from 8am to 4pm. With rooms being occupied by possibly sleeping tenants, will the start times vary and need to be scheduled for each individual room or can gov’t confirm all spaces will be accessible between 8am and 4pm each day?

a. The tenants all have the same schedule and will not be in their rooms between the hours mentioned. All spaces will be available during that time.

15. Will the number of spaces accessible per day be limited in any way?

a. No, as long as the rooms can be secured after hours.

16. Will work outside of normal working hours be permitted?

a. No

17. Will escorting be required at any point? If so, please confirm gov’t will provide escorts and quantify how many will be available.

a. Escorting will not be necessary. If it becomes necessary, the government will provide them.

18. Will the contractor be required to provide a laptop and/or software for programming of the keycards? If so, please provide laptop requirements/specs and list gov’t accepted manufacturers.

a. The contractor will be required to provide laptop, software, and key cards.

19. Please confirm that the government-issued Common Access Card (CAC) is NOT intended to be used or integrated with the system to be installed.

a. Correct.

20. Please confirm whether the contractor will have unrestricted access to the doors during installation, or if scheduling around resident availability will be required.

a. Contractor will have unrestricted access to the doors.

21. Are electronic lockdowns a mandatory requirement for the system, or are they a preferred feature?

a. Not required

22. Should the system be designed to require or prefer the use of CAC cards, even in standalone mode, as opposed to issuing and using alternative cards?

a. Refer to question #19

23. Would the government consider a self-service kiosk feature, allowing airmen to re-issue cards during non-office hours if they are already enrolled in the system?

a. No. The staff will be the only one allowed to issue key cards.

24. Please confirm whether it is a requirement to install door contacts and request-to-exit devices for monitoring door statuses, such as forced open or held open conditions.

a. Not required

25. Is there a requirement to have a physical key override?

a. No

26. Please confirm a cloud-based access control system is acceptable?

a. No

27. Are the rooms occupied?

a. Refer to Questions #13-17

28. If so, we can give notice a day before for the rooms we will be working on.

a. Refer to Questions #13-17

29. I want to confirm that there is no interest in using the electronic locks in an online capacity. When I say online capacity, I am referring to the ability to initiate a lockdown from the front desk unit in case of an active shooter for example.

a. Not required

30. What type of credential is in use at the exterior openings that are using the card reader?

a. Currently using HID card to access exterior openings.