Statement of Work - 27 Jan 25.pdf

27 January 2025

Statement of Work (SOW)

Camera System Upgrade

1. OBJECTIVE: Acquire a new wired IP Video Surveillance System (VSS) including 54 cameras, monitoring equipment, materials, all associated licenses, and software. The VSS shall operate on a standalone network. New IP cameras shall be installed in the Air Force dormitories at Fort George G. Meade, Maryland, and provide adequate coverage of all areas listed under section 4 of this document; video footage shall be stored on-site. The scope of this effort is the establishment of a VSS capable of meeting the requirements listed in this Statement of Work, (SOW). In addition, the vendor shall purchase, install, and configure servers, cameras and cabling/connectivity solutions where required.

2. CURRENT SYSTEM:

a. There are 40 working cameras with approximately 24 using Coaxial wiring and approximately 16 using Cat 6e wiring attached to the current system. The Cat 6e wiring is the only component of the existing system that may be reused if is still serviceable.

b. The comm room in the basement has 10 open power outlets and houses the monitoring station.

c. The current equipment rack in the basement comm room has 3 slots that are currently housing the existing system but may be used once replaced.

d. There are comm/mech rooms that can be used for wiring on each floor that are all connected with conduit. The comm/mech rooms 2nd and 3rd floor are stacked above each other near the basement. The comm/mech room 1st floor is on the other side of building near the emergency hallway.

3. REQUIREMENTS:

a. The system must include:

i. Contractor shall provide and install 40 new cameras in the exact same spot as the existing cameras and add them in to the new front-end system.

ii. Contractor shall provide and install 14 new cameras and add them in to the new front-end system.

iii. All cameras must have a minimum of 20x zoom and minimum resolution of 6 MP

3075x2048.

iv. Contractor shall provide all necessary licensing and software for the new system.

v. Power Requirements: Power over Ethernet (PoE) is the preferred method of camera power.

After the site survey, it was confirmed that approximately 24 are connected with Coaxial wiring and approximately 16 are connected using Cat 6e wiring.

vi. There are currently 10 open 120-volt power outlets in the basement comm room that may be utilized.

vii. Storage solution capable of storing at least 6 months of active movement recordings.

viii. Battery backup power systems with a minimum of 30 minutes for all VSS and switching equipment.

ix. Contractor shall provide servers and infrastructure hardware needed to host VSS solution.

x. Contractor shall re-use existing wiring where possible and run new wiring as needed for all remaining cameras.

xi. Contractor shall supply the additional wiring, junction boxes, and any other required items need to run new wiring.

xii. All wiring connections shall be secured from the camera to the point of power using standard security connectors that meet standard fire codes for camera/security systems. All security camera wiring shall be properly protected to prevent damage or tampering, must be clearly labeled.

An as- built wiring diagram, (in PDF or VISIO format) shall be provided to 81CONS.

xiii. The video system shall be capable of operating and provide access to all cameras from a single monitoring station located in the main basement Comm Room (i.e. an interoperable system, not independent systems) Minimum of 6 cameras to be simultaneously viewed at a time.

xiv. Switching, zooming and movement of the cameras shall be accomplished by a mouse and on-screen controls.

xv. VSS shall be equipped with audio capabilities for all cameras.

xvi. The camera failure alarm will be audible and will display a message on the screen indicating the nature of the alarm.

xvii. System must be able to support a minimum of 30 user accounts that may be customized or modified with view, edit, and delete permissions.

xviii. The contractor shall conduct on-site training covering the use of the system and how to maintain the system, in conjunction with camera installation. The training shall include best practices for system administrators. The training shall include and not be limited to: operation of the software, camera operation process, system programming options, back-up procedures, DVR operation and image retrieval.

xix. Contractor shall provide a trainer, training material, and supplies for a minimum of 5 attendees. Training shall be during normal duty hours, 0800- 1700 Monday – Friday.

xx. Contractor shall provide all services, supplies, transportation, equipment, test sets, tools, materials, labor supervision, management, and other incidentals necessary to Engineer, Furnish, Install, and Test (EFI&T) pan/tilt/zoom (PTZ) cameras and mounted stationary cameras.

xxi. Prior to acceptance, Contractor and Government (MTL Flight Chief or higher authority) will perform site walk to ensure all cameras are fully functional and IAW the requirements of this

Statement of Work.

4. LOCATION: All work will be accomplished at the address 8478 6th Armored Cav Road, Fort Meade, MD 20755.

a. The specific location is as follows and is also located on the attached floor plans.

i. (1 ea) Corridor 119 – 60’ range

ii. (1 ea) Lobby 105 – 60’ range

iii. (1 ea) Room 113 - 40’ range

iv. (1 ea) Room 118 - 40’ range

v. (1 ea) Room 106 - 40’ range

vi. (1 ea) Room 101 - 40’ range

vii. (1 ea) Room 103 - 40’ range

viii. (1 ea) Room 120- 40’ range

ix. (1 ea) Room 122 40’ range

x. (1 ea) Room 123 - 40’ range

xi. (1 ea) Room 124 - 40’ range

xii. (1 ea) Room 125 - 40’ range

xiii. (1 ea) Room 146 - 40’ range

xiv. (1 ea) Room 147 - 40’ range

xv. (1 ea) Room 148 - 40’ range

xvi. (2 ea) Room 144- 40’ range

xvii. (4 ea) Room B08- 40’ range

xviii. (2 ea) Corridor B1- 60’ range

xix. (4 ea) Corridor 121- 60’ range

xx. (4 ea) Corridor 201- 60’ range

xxi. (5 ea) Corridor 301- 60’ range

xxii. (3 ea) Stair 1 - 60’ range

xxiii. (3 ea) Stair 2 - 60’ range

xxiv. (12 ea) Outside of building- Exterior PTZ cameras angles 180-270 degrees range 200’

b. Use attached Diagram – 21 Jan 2025 for placement reference.

5. REMOVAL:

a. Contractor shall keep the current system completely operational while the new one is being installed unless otherwise coordinated with Det 2 staff at least 48 hours in advance with expected work to be accomplished and duration of the interruption or outage. Downtime is not to exceed 48 hours at a given time.

b. Contractor shall remove all existing cameras, power supplies, power cords, recording devices and racks and turn them over to Det 2 staff. Please see attached floorplans for locations; all wiring shall be removed and disposed of properly.

6. PERFORMANCE:

a. Normal Hours of Operation. The contractor shall perform the services required under this contract during normal duty hours, 8:00 am - 4:00 pm, Monday – Friday. Any other work scheduled outside of normal duty hours requires Contracting Officer approval.

b. Holidays. The contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the Contracting Officer.

c. Traffic Laws. All the contractor’s employees shall comply with all federal, state, local and base traffic regulations while on Fort Meade properties.

d. Base Access: The contractor is responsible for ensuring access to the base for their employees. To gain unescorted access to Fort Meade, workers must visit the Fort Meade

Visitor Center located at 902 Reece Rd, Fort Meade, MD 20755. They are required to present two forms of identification, one of which must be a Real ID. The second form of identification can be a Social Security card, passport, voter registration card, or similar document. For any further questions please contact the Fort Meade Visitors Center at (301)677-1064.

7. WARRANTY

a. The contractor shall provide a minimum one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include at least a one-year workmanship warranty. The warranty period shall start from the date of project acceptance.

The contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.