Questions and Answers - Camera Project.pdf

27 Jan 2025

Questions and Answers

Det 2 Camera Requirement

1. “All security camera wiring shall be properly protected to prevent damage or tampering and must be clearly labeled.” Does this mean they require conduit to be run from each camera back to the head end?

a. Refer to question #6

2. “AN as-built wiring diagram, (in PDF or VISIO format) shall be provided to 81CONS.”

What happens if there is something in the way while we are running conduit (if needed) and wires?

a. All locations with new cameras already have existing cameras around that space, so I don’t see this being an issue. If it comes to be one, get with user and we will come up with a way forward.

3. What are the ceiling materials in all of the spaces where cabling must be run through hallways, into rooms etc. (i.e. hard ceiling, drop tile ceiling, other)?

a. There is a mix of hard ceilings and drop tile.

4. The diagram shows new cameras (blue dots) being requested to go into what appear to be private Dorm rooms where individuals will sleep etc. Is this not against privacy concerns of the individuals? Or does something need to be done to address privacy concerns in a bedroom type area?

a. The mentioned dorm rooms have been converted into common areas.

5. The Removal section of the SOW states the old system must remain operational while the new system is installed. However, it also states that you can coordinate taking the system down up to 48 hours in advance of doing so. How long can the system be down before the new system comes fully online? There will be some time when replacing cameras in the same locations that neither system will be up and running and we would need to know how long we could keep the system down if it is scheduled at least 48 hours in advance.

a. Downtime is not to exceed 48 hours at a given time. See updated Statement of

Work Section 5(b)

6. Item ix. Under section 3 Requirements states wiring must be protected to prevent damage. Does this mean all cabling must be run in new conduit, or can it run through the ceiling just hung above the ceiling on J-Hooks etc. to ensure it is out of the way to avoid damage?

a. Yes, it can hang above the ceiling on J-Hooks, ceiling trays, etc. to ensure it is out of the way to avoid damage.

7. Is existing wiring run in conduit to all of the existing camera locations, or just through the ceiling plenum on J-Hooks or other hanging solution?

a. Existing wiring uses a mixture of conduit, cable trays, and other hanging solutions.

8. Where is the single monitoring station to be located, and does the PC for this station alone with keyboard, monitor and mouse need to be provided, or is it currently in place?

a. The monitoring station will be in the downstairs comm room in the same place the existing one is located - See Section 3(a)(xii) in Updated Statement of Work. PC, mouse, keyboard, and monitor will be provided by the contractor.

9. Is there a requirement for a minimum number of cameras to be able to be viewed simultaneously at the monitoring station?

a. Yes. Minimum of 6 camera views at a time. See Section 3(a)(xii) in Updated

Statement of Work.

10. Where is the storage system to be located? This is going to be a large server due to the volume of storage that will be needed for six months of storage, and it will need rack space.

a. The current storage system is in the basement comm room.

11. Is there a minimum required zoom ratio requirement that needs to be met? (i.e. 10x, 12x)

a. 20x – See updated Statement of Work

12. Is there a minimum resolution for the cameras that needs to be met?

a. 6 MP 3075x2048 – See updated Statement of Work

13. Is this requirement governed by AFLCMC/HBU 8 Dec 2023 Non-Nuclear Configuration

Management Database (CMD) Equipment Approval memo, which designates procurable

Video Servers and Security Cameras for PL-1 through PL-4 assets?

a. No

14. What is the required optical resolution of the cameras: HD/2K, 5K, or UHD/8K?

a. Refer to question #12

15. What is the infra-red night vision requirement?

a. Infra-red night vision is not required

16. Does the PTZ camera require any automated Pan/Tilt functions, such as Auto track/ Auto pan/ Preset sequence/ Patrol?

a. Not required

17. Do the cameras require any AI functionality, i.e.: No AI functionality will be required.

i. Video Motion Detection: Al differentiates between vehicles, motorcycles, bicycles, and people. It further detects and sends warning notifications when they enter a specified area. It can also count the number of times the target object crosses line.

a. N/A

ii. Sound Classification: Al detects and identifies (gunshot/ yell/ vehicle horn/ glass

a. N/A

iii. break) sound. It then sends a warning notification according to the sound identified.

a. N/A

iv. Face Detection

a. N/A

v. Occupancy Detection; provides occupancy count and notice when limit is exceeded.

a. N/A

vi. Further AI / Active Guard capability included in attached datasheet.

a. N/A

18. Does the Video Management System require user notification when a significant event or fault/exception is detected?

a. Yes (See Section 3(a)(xvi) of updated SOW)

19. Does the Video Server require any RAID configuration to improve data reliability and backup?

a. Not required

20. Are there any NDAA or TAA compliance requirements?

a. Please refer to the applicable provisions and clauses listed in the solicitation.

21. Are the existing equipment racks with space available for all equipment or are we to provide our own?

a. There is limited available on existing racks. Additionally, there are comm/mech rooms that can be used for wiring on each floor. Existing camera system equipment to be replaced may be removed to make room for new system. See updated Statement of Work Section 2(d).

22. Is there wiring or conduits between floors and buildings to pull all the wiring to one central location? Or are there multiple equipment locations with wiring and conduit between them we can utilize. For example 1 mechanical closet per floor with wiring and conduit between them.

a. We have confirmed there are comm/mech rooms that can be used for wiring on each floor that are all connected with conduit. The comm/mech rooms 2nd and 3rd floor are stacked above each other near the basement. The comm/mech room 1st floor is on the other side of building near the emergency hallway. There is a mixture of conduit and cable trays that connect all existing cameras to the main comm room in the basement.

23. Is this a new requirement or an on-going requirement?

a. New Requirement

24. Who is the incumbent contractor(s)?

a. N/A

25. What is the current total contract value?

a. N/A

26. Are there any significant changes to coverage between the previous contract and this opportunity? (a change in hours and/or post positions?)

a. N/A

27. Are there specific technical constraints or standards that need to be considered for the camera system upgrade, beyond what's mentioned in the Statement of Work (SOW)?

a. As listed in Statement of Work.

28. Can you provide detailed specifications or models of existing equipment to ensure compatibility?

a. Nothing from current system will be reused aside from any existing Cat 6 wiring that can be reused. Please see updated Statement of Work.

29. What are the testing or evaluation criteria post-installation to confirm project success?

a. Testing the system (each camera, the work station, etc) to make sure complete functionality of the equipment.

30. Will the contractor be responsible for removing old wiring, or is it solely for new installations?

a. Yes, the contractor will be responsible to remove the old wiring. See Section 5(b) in Statement of Work.

31. Are there any specific wiring standards or codes (e.g., MIL-STD or NEC) that must be followed?

a. NEC

32. Concerning Audio capabilities for all cameras, is there a requirement that each camera have an integrated microphone?

a. Yes. See Section 3(a)(xv) in Statement of Work.

33. According to the RFP documents, all cameras will have audio capability. Does the owner want an audio input/integrated microphone at each camera?

a. Yes. See Section 3(a)(xv) in Statement of Work.

34. We need more clarification on the owner’s definition of cable support. All existing cameras are run in the original conduit. Do the new cameras need to be run in conduit as well?

a. Refer to questions #6 and #7.

35. Are all outdoor cameras required to be Pan, Tilt & Zoom?

a. Yes

36. What are the minimum resolution/detail requirements for the cameras?

a. See question #12

37. What is the minimum Mega Pixel requirement for the cameras?

a. See question #12

38. Will the successful bidder have flexibility to relocate current camera positions? For example, there is a hallway camera in the tile next to the sprinkler head.

a. Yes, within reason. All changes of this nature will be coordinated first with the

Contracting POC and/or Det 2 Staff.

39. Will the successful bidder have unrestricted access to install the new cabling and cameras throughout the facility during normal business hours?

a. Yes

40. Since the current camera cabling infrastructure is coaxial cables and not ethernet cabling, the new system cannot be installed while the current system remains fully operational.

What is the acceptable timeframe for the current system to be inactive during the transition?

a. There is a mixture of coaxial cables and Cat 6 ran to the cameras. Refer to question #5 for down time timeframe.

41. Should phased transitioning be considered?

a. No

42. Will the customer provide a secure, lockable storage space for the uninstalled camera equipment, tools (gang box), cable, etc.?

a. Yes

43. Will the customer be responsible for replacing ceiling tiles with holes or damage from the previous installation?

a. Yes

44. Will the successful bidder be permitted to install cable in new and/or existing conduit and/or new/existing cable tray in the ceilings?

a. Yes

45. Will the successful bidder be permitted to use existing power outlets in the telephone room?

a. Yes

46. Does the customer have a preferred naming/labeling convention for the cameras? If so, will the naming/labeling convention be provided by the customer?

a. Yes

47. Does the customer require the newly installed cameras to include SD cards for local storage?

a. No

48. Are there specific security clearance requirements for contractor personnel working at the facility or in certain areas of the facility?

a. No

49. Can the Government confirm whether this procurement falls under the following compliance requirements?

i. NDAA Compliance: Does the equipment specified in this solicitation need to comply with Section 889 of the National Defense Authorization Act, prohibiting the use of equipment from restricted manufacturers such as Huawei, Hikvision, Dahua, and their subsidiaries?

a. Please refer to the applicable provisions and clauses listed in the solicitation.

ii. TAA Compliance: Are there Trade Agreements Act requirements mandating that the products be manufactured or substantially transformed in a TAA-designated country?

a. Please refer to the applicable provisions and clauses listed in the solicitation.

50. Please clarify whether audio functionality is required for the cameras. If required, indicate if audio must also be stored as part of the system. Additionally, provide clarification regarding the specifications for audible alarms (e.g., types of alarms and their integration with the system).

a. Audio will be stored. There is no requirement for alarms.

51. The government must specify whether the 6-month video storage requirement applies to motion-triggered video or continuous recording. This information is essential to determine storage capacity and system design.

a. Motioned-triggered video only should be stored.

52. Please confirm the desired specifications for the cameras, such as resolution (e.g., 4K), lens type (varifocal or fixed), and functionality (e.g., PTZ, fixed dome, turret).

a. Refer to question #12 for resolution. Fixed lens type. Indoor-fixed dome.

Outdoor-PTZ

53. The floor plan provided during the site walk was incorrect. Please provide an updated and accurate floor plan and confirm the total number of cameras to be added, as the camera count on the original print was inconsistent.

a. See updated Statement of Work and Diagram.

54. Please confirm whether there will only be one viewing station located in the communication room or if additional stations are required elsewhere.

a. One viewing station required. See Section3(a)(xii) in Updated Statement of

Work.

55. During the walkthrough, it was mentioned that the current system has remote viewing capabilities. Please confirm if this feature is indeed present and if it is a requirement for the new system.

a. See question #54

56. Please confirm if this system will operate solely on a Local Area Network (LAN) and will not connect to any other government network.

a. Yes, the system will solely operate on LAN.

57. If longer Cat 6 cable runs are required, please confirm whether there are additional telecom rooms on other floors where intermediary equipment may be placed.

a. There are additional Comm/Mech rooms on each floor that can be used.

58. If additional 110/120-volt outlets are required for the system installation, will the government provide them?

a. Currently there are 10 open 120-volt outlets available for use in the basement server room. If other outlets are needed, please provide number, type and location of additional outlets required in quote. Please see updated SOW.

59. Please provide the current number of camera channels that are not functioning or displaying a live feed. This will help in assessing the scope of work and system requirements.

a. All current cameras are operable.

60. Do you require FIPS level security?

a. No

61. Do you require to be in the DoDIN APL?

a. No

62. What is the retention you require? (amount of time you’d want to hold/save your recordings for)

a. 6 Months

63. Is this a stand-alone system or will this be connected to a larger system?

a. Stand-alone

64. Is there any requirement to connect to radios for emergency purposes?

a. No

65. How many viewing monitors are required for this project

a. One viewing monitor required.

66. Our team wanted to know if we could run STP cable to the cameras via the raceway instead of purchasing and/or replacing additional conduit.

a. Yes

67. Please confirm a cloud-based access control system is acceptable?

a. No