Attachment 2 - Updated Statement of Objectives.pdf
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- Attached to
- Conference Room Audio Visual Upgrade
- Solicitation number
- FA301024Q0015
About this file
This document is a Statement of Objectives (SOO) for upgrading the audio-visual system in a conference room at Headquarters for 2 AF. The key objectives are to:
The contractor shall provide an audio-visual system upgrade that includes an LED video wall, 4K UHD camera, microphone configuration, wireless touchpad controllers, interactive podium, ceiling speakers, and a custom conference table with power and data connections. The system must have specific technical features and capabilities outlined in the SOO. The contractor shall also provide user training and remove the existing equipment. Any additional electrical outlets required will be provided by the government. The contract opportunity is solicitation FA301024Q0015 issued by the Department of the Air Force, Air Education and Training Command. A site visit is scheduled for July 1, 2024 for prospective offerors.
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Text version
09 July 2024
Statement of Objectives (SOO)
2 AF Conference Room Audio Visual System Upgrade
1. Objective: To upgrade current system located in building 2804, Headquarters for 2 AF
2. Requirement: Contractor shall provide all supplies, transportation, equipment, tools, materials, labor supervision, and management to procure, deliver, and install the audio-visual system.
2.1. The system shall include:
LED Video wall approximate size 5’6” H x 10’ W that maximizes available wall space (Note: Height can be 2 to 3 inches less).
Shall have the following features:
o Display panels are rimless/seamless link together for uninterrupted video display.
o The system shall have the capability to split at least 4, but up to 6 displays to show multiple content at once from one computer. This shall be accomplished from the head of table and the podium.
o System shall support plug and play compatibility with common cables and devices.
Minimum Specifications shall include:
o Viewing Angles: 140 - 160° o Resolution: 4K o Contrast Ratio: 10,000:1 o LED Lifetime: 100,000 hrs o Power Suppl: Redundant o Color Temperature: 3,000 to 10,000 adjustable o Acoustic Noise: Fanless operation o LED Refresh Rate: 3840 Hz o Pixel Pitch: Under 1.0 mm
Camera system with 4K UHD camera, zone/auto framing, pan/tilt/zoom (PTZ), speaker tracking, and MS Teams capabilities. Shall be wall or ceiling mounted and ensure the head of the table and table members are in viewing area.
A microphone configuration that is mutable from touchpad controller(s) that can pick up the perimeter of the room.
Quantity (2) each, Wireless/mobile Touchpad controllers w/charging station, shall have the following features:
o Minimum: 4G DDR/32GB Memory, 1920x1200FHD touch LCD Screen, quad core CPU w/2.0GHz processing or better o Controller Status: Diagnostic LEDs, health monitoring and alerts o Minimum range: 100Ft (30m) o Charging stations shall be located inside of the conference room.
Interactive Slim podium with microphone
Shall have the ability to do the following:
o House Government provided computer to run presentations o Plug & play option (guest laptops) o Similar to size 48” H x 24” W x 21”D o Easy to move and reposition, as needed o Same/similar/complementary finish as table o Contains all the AV connectivity ports such as HDMI in/out, USB/USB-C, Audio in/out, power sockets.
o Able to support digital switching & splitting of projection outputs over various equipment inputs.
o Fully integrate various AV devices such as computer system, touch interactive panel, projector, document visualizer, laptop, amplifier, speakers, microphones both gooseneck and hand-held. (Permanent computer provided by Government is HP ZBook Fury G10 with potential for future upgrade) o Utilization of podium to house A/V system is preferred. Additional room can be allocated if a rack needed.
Install ceiling speakers with discrete appearance that enables full room coverage.
Wireless keyboard and mouse for head of table.
Trapezoid conference table capable of seating 13 (1 at head and 6 per side) o Wire management system; no wires protruding from under or top of the table o Approximate size: Trapezoid shape similar to Maximum Width 5’6” (head of table), Minimum Width 4’0” (foot of table), Length 18’0”, Height 31” o Inconspicuous Standard 120v Power plugin & USB/USB-C connections along table. 4 of each per side, 2 of each at head of table.
o Power from table to wall/floor located at foot of table (see attachment 1) o Discrete pull-out keyboard compartment for head of table
Mobile desk o Size approximately 30"W x 24"D x 30”H o Same/similar/complementary finish as table
2.2. The Contractor shall provide in person user training for approximately 10 personnel at the conclusion of installation.
2.3. The Contractor shall remove the existing projector, monitor, speakers, microphones, and wiring from old system and turn them over to the 2 AF representative.
2.4. If additional electrical outlets are required, the number and voltage shall be stated in quote.
Government will provide, if needed.
2.5. Standard equipment warranty.
Attachments:
Attachment 1 –Room and Building Layouts with Electrical
File details come from the government source that posted it. Updated .