26_01_VNC_Purchasing_Description_of_Services_amendment_0003.pdf

FA3002-13-R-0011

Amendment 0003

SECTION 26-1

26.1. PURCHASING

26.1.1. Description of Services: Develop, implement and execute an approved purchasing system using best commercial practices. Purchase and manage all supplies, services minor construction (excluding MILCON) and repair as determined by the Government, and necessary for performance of BOS activities. Government requirements will be presented to the Service Provider (SP) by the Administrative Contracting Officer (ACO). All Purchasing actions shall comply with the requirements of FAR 3.104 and DFARS 203.104. Provide administrative support of CONF contracting operations.

26.1.2. The SP shall:

26.1.2.1. Submit a purchasing system for ACO review and approval not later than 15 days after contract award. Maintain a Government-approved purchasing system for the life of the contract.

26.1.2.2. Obtain competition for all purchases to the maximum extent practicable and use existing Government-wide contracts or Federal Supply Schedules whenever practicable.

26.1.2.3. All specifications applicable to government requirements shall be approved by the ACO’s designated technical representative before incorporation into a purchase action.

Restrictive specifications, such as but not limited to Brand Name or Sole Source requirements, shall be approved by the ACO.

26.1.2.4. All SP purchasing actions shall comply with FAR SubParts 5.1 through 5.3 and DFARS SubParts 205.1 through 205.3 current on the date of the action. For purposes of this PWS, when FAR Part 5 and DFARS Part 205 refer to ‘Contracting Officer’ or to ‘agency’ those terms shall normally be construed to refer to the SP individual authorized to execute Purchasing subcontract actions; for “exceptions” under FAR SubPart 5.202 and DFARS SubPart 205.202 these terms shall be construed to refer to the ACO. Exceptions shall be approved by the ACO.

26.1.2.5. The SP shall ensure urgent purchases (other than construction) are made within 5 business days, for routine purchases not advertised through the Government Point of Entry (GPE) within 30 calendar days, and for routine purchases that are advertised through the GPE, within 60 calendar days. Any exceptions to this requirement must be approved by the ACO.

When a purchase will not be completed prior to the end of fiscal year in which it was authorized, the SP shall diligently prosecute the work to complete the purchase so as to avoid any unnecessary delays.

26.1.2.6. Administer subcontracts. All modifications that relate to time extensions, price changes, cancellations, or terminations of purchase actions in support of local requisitions

VANCE AFB

PURCHASING

26-1-1 shall be submitted to the ACO for consent. The ACO may establish approval thresholds within which consent is not required.

26.1.2.7. Small Business Subcontracting. The SP will collect and maintain metrics on the utilization of small business concerns to enable verification compliance with General Provision FAR 52.219-8 cited within Section I of the contract.

26.1.2.8. Provide safe and effective management of Purchasing. The SP shall work closely with all functional areas and the ACO to ensure customers receive the services/materials required that offers the best value to the customer and the Air Force. For Purchasing actions, ‘Best Value’ will normally be lowest price, unless non-price factors and associated tradeoff guidance are directed by the ACO. Technical evaluations of Best Value shall be approved by the Contracting Officer’s technical representative. The SP will assist the government customer in its conduct of Market Research when requested by the ACO.

26.1.2.9. All claims received by the SP from their subcontractors shall be coordinated with the ACO prior to settlement and submission to the government for reimbursement.

26.1.2.10 Additional Procedural Requirements for Minor Construction, Repair and A&E Services

26.1.2.10.1. SP Purchasing actions for Minor Construction, Repair and A&E requirements shall follow FAR Part 36 and DFARS Part 236.

26.1.2.10.2. Any modification to a construction contract, due to design error, shall be fully explained to and approved by the ACO prior to requesting funding. SP responsibility for design shall be covered under FAR clause 52.236-23, Responsibility of the Architect- Engineer Contractor.

26.1.2.11. The government will reimburse purchasing subcontract actions (CLIN XX54 or as otherwise designated) on a dollar for dollar basis exluding fee, G & A, overhead or profit.

26.1.2.12. Reserved.

26.1.2.13. Provide administrative support of base contracting operations to include clerical support, document preparation, coordination, distribution and filing. Provide data entry as necessary to support government automated information systems including but not limited to Standard Procurement System (SPS), Procurement Desktop Defense (PD2) or successor systems. Prepare and administer all documentation and applicable forms for a government contracting officer’s signature for requirements that cannot be obtained either by issuing SP’s Purchasing subcontract or when directed by the ACO. Such documents would include simple purchase orders, task/delivery orders and memoranda of agreement or understanding. When preparing such documents the SP will comply with all acquisition regulations/instructions directed by the ACO. Distribution, filing, follow-up and tracking of these documents will be the responsibility of the SP.

VANCE AFB

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26.1.2.14. Nonappropriated fund items will be paid for by the SP and reimbursed by the applicable nonappropriated funds activity. Government requirements will be presented to the SP by the ACO.

26.1.2.15. Consent actions and Certification: Whenever this PWS refers to ‘consent’ the procedural requirements of General Provision FAR 52.244-2 apply. The threshold for consent to Purchasing actions, where not already specified, shall be the Simplified Acquisition Procedures threshold set forth in FAR 2.101 current at the time of the action. By submission of a request for consent, the SP certifies compliance with all FAR 52.203-series and DFARS 252.203-series general provisions set forth in Section I of the contract as well as this PWS.

VANCE AFB

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