MaxwellPPMaster11May07.ppt
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- Maxwell-Gunter AFB BOS FA3002-06-R-0004 Federal contract opportunity
- Solicitation number
- FA3002-06-R-0004
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Preproposal and Site Visit Briefing
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Develop America's Airmen Today ... for Tomorrow
Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Welcome to the Maxwell-Gunter AFB Pre-Proposal Conference
UNCLASSIFIED
UNCLASSIFIED
CONFERENCE AGENDA
0830-0900 Registration
0900 Opening Introductions Ms. Linda Lowmiller
| Administrative Contracting Officer | ||
| 0905 Welcome/Mission Brief | Col Paul McGillicuddy |
| Commander, 42d Air Base Wing | ||
| 0920 | Announcements | Mr. Myles Rellstab |
| Procuring Contracting Officer | ||
| 0940 | All Services | Ms. Robin McKinley |
| Program Manager | ||
| 1000 | Base Operating Support | Ms. Robin McKinley |
| Break | ||
| 1015 | Mission Capability | Mr. Michael Theeck |
| Chief, Performance Management Flight | ||
| 1045 | Past Performance | Ms. Linda Lowmiller |
| 1115 | Solicitation | Mr. Myles Rellstab |
| 1200 Lunch | ||
| 1300 Site Visit |
ANNOUNCEMENTS
| Any conflicts between this presentation, the site visit and the RFP, the RFP takes precedence |
| Nothing is official until put in writing |
| Submit questions in writing to Mr. Myles Rellstab and Mr. Ron Mortag |
| Include a RFP reference and POC for each question |
| New H Clause for potential decreases in service |
| Comm/IT |
| Housing Privatization |
| Utilities Privatization |
| NAF Accounting |
| Logistics Support Center |
| Libraries |
| Fuels Services |
| Supply |
Performance Work Statement All Services Requirements
42nd Air Base Wing Maxwell-Gunter AFB AL
Ms. Robin McKinley Program Manager
HQ AETC/A4PM
Air Education and Training Command
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Applicable to All Services
| Perform services following applicable Public Law, DoD/Air Force directives, and technical orders |
| Respond to complaints from Congressional Inquires, AETC Headquarters, Air Staff, etc. |
| Keep all required legacy systems accurate and up to date |
| Support surge requirements in response to natural and man-made disasters |
| Perform the requirements of all PWS service areas using safety and health guidelines of Occupational Safe & Health Administration (OSHA) standards |
| Provide all requirements of each service area in an environmentally responsible manner |
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
BASE OPERATING SUPPORT
MAXWELL-GUNTER AFB AL
Ms. Robin McKinley Program Manager
HQ AETC/A4PM
Maintenance Manage and administer the base Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) programs
| Develop and publish supplemental FOD/DOP program guidance in accordance with governing service publications |
| Appoint a qualified FOD/DOP monitor to oversee the program |
Report FOD and DOP incidents to HQ AETC/A4M
Resource Management
| Provide Financial Management Services for Base Operating Support activities including Nonappropriated Funds (NAF), Appropriated Funds (APF), and Real Property Management. NAFs support Nonappropriated Fund Instrumentalities (NAFIs) including categories A, B, and C, with strict funding guidance imposed on each category. |
| Category A activities are exclusively funded using Appropriated Funds (APFs) |
| Category B activities are funded using a combination of APFs and NAFs |
| Category C functions are exclusively funded using NAFs |
Provide a program to maintain (update or add) government assets to the Real Property Records (RPR)
Manage Real Estate in-grants, out-grants, acquisitions & disposal
Comm and Info Technology Provide telephone services, land mobile radio services, public address / video support , asset management, plans and programs, user support and training, performance management, private web services management, network and information security, enterprise technology management, applications support, database administration, and support services for Air University, 42 Air Base Wing, tenants and authorized users with their IT operations requirements
Ensure both secure (SIPRNET) and non-secure (NIPRNET) Maxwell-Gunter’s Metropolitan Area Network (MAN), Local Area Network (LAN) and Wide Area Network (WAN) Information Technology (IT) and communications infrastructure, comprised of both wired and wireless segments, deliver a consistently high level of performance
Publishing Management
Provide the administration of the publications and forms programs
Function as the single point of contact and functional expert for the creation, analysis, design, production, revision, standardization, dissemination, and maintenance of all MAFB and AU forms and directive & non-directive publications
Housing
Provide high quality Military Family Housing (MFH) services to qualified Maxwell-Gunter AFB personnel
Provide professional, courteous, and accurate information to customer’s pertaining to the housing programs
Maxwell-Gunter operates approximately 764 MFH units gradually reducing to the Housing Requirement and Market Analysis (HRMA) requirements of 501, and 274 permanent party dormitory rooms
It is important that the contractor makes most efficient use of on-base housing resources and locates suitable accommodation off-base
Operations and Maintenance
Provide Operations and Maintenance (O&M) services to maintain real property and real property installed equipment (RPIE) and to implement programs to improve the base living and working environment
Include “quality of life” items (refrigerators, microwave ovens, televisions, pool tables, etc.) associated with military family housing (MFH), and/or dormitories
Operations and Maintenance Cont.
Provide professional maintenance, repair, operations, and minor alterations in the most efficient and economical manner, taking into account total system life cycle costs and impact on the quality of service received by the customer
Ensure proper coordination of all maintenance and alterations on structures listed on the historic registry
Provide priority service and maintenance levels to RPIE systems designated as critical systems
Space Management
Assessment and validation of customer space requirements
Location of adequate area meeting customer requirements and approval of final relocation proposal
Completion of appropriate legal and environmental actions and real estate contracts
Synchronization of appropriate facility preparations, including
| construction, alteration, renovation, maintenance, furnishings, |
| and information technology requirements |
Provide all services IAW the Priority Service levels
Site Maintenance
Site maintenance is a service dedicated to providing proper function and pleasing appearance of all exterior areas of Maxwell-Gunter including facilities, pavements, roads, sidewalks, and fences
Provide integrated pest management services
Airfield and its adjoining assets must be kept in proper condition 24 hours a day
Emergency Management
Provide Emergency Management services dedicated to integrating planning, preparedness, training, response, and employment of resources into a single program for Maxwell-Gunter
Execute emergency management and disaster plans through exercises and reviews of site policy as part of this area
Disaster preparedness is the Air Force program that is essentially equivalent to the civilian emergency management program
Provide personnel certified in operations of the Emergency Management program
Engineering Services Provide efficient, effective, and timely engineering services for Maxwell-Gunter AFB, including comprehensive planning, project programming, project management, design and construction management, technical assistance and evaluations, engineering support, warranty service management, and GEOBASE management
Ensure optimal functional use of land areas and facilities while maintaining harmony with the architectural character of existing facilities, the environment, the General Plan, and established base standards
Develop, maintain, and assertively support a Facilities Project program and a Facilities Master Plan for facility and infrastructure improvement, modernization, and major repair
Provide comprehensive design and construction management for all projects, except (1) MILCON and (2) those projects designed or managed by other agencies in accordance with base support agreements to ensure that all construction activities comply with all codes, regulations and standards
Maintain project documentation that ensures a complete and thorough representation of the submission, approval, prioritization, development and satisfaction of requirements
Provide all procurement activities for projects IAW the O&M funded Minor Construction, Maintenance and Repair levels
Engineering Services Cont.
Environmental
Provide a broad range of environmental services dedicated to protecting, preserving, and restoring the environment
Services include management of environmental compliance requirements, pollution prevention initiatives, and environmental resource requirements
Implement and maintain a Environmental Management System (EMS) to accomplish all duties and tasks associated with the management of environmental matters
Energy and Utility Management Provide energy management services resulting in quality monitoring of utility consumption in base facilities
Develop a yearly energy management plan for the base that is implemented by the Base Energy Steering Group
Educate the Base population on energy consumption and conservation
The Department of Defense goal for Maxwell-Gunter is to reduce energy consumption per gross square foot of its facilities by 2 percent per year relative to the 2003 baseline (measured in BTUs per square foot)
Custodial
Perform base custodial services to present a clean, neat and professional appearance at Maxwell-Gunter AFB in accordance with all local, state and federal laws and the Performance Work Statement (PWS) requirements
Contractor is responsible for keeping their work areas clean
Perform emergency cleaning to quickly remedy and condition that poses a threat to personal safety or base property with 24-hour availability
Transient Maintenance
Provide aircraft ground handling services for transient aircraft and maintenance support for all assigned powered and non-powered aircraft ground support equipment (SE)
Transient Maintenance provides service to a wide variety of aircraft, fixed and rotary wing, flown by DoD, NASA, Coast Guard, courier contract, civilian aircraft on Air Force official business, and National and Foreign dignitaries’ aircraft. Transient Maintenance also provides the capability to respond to crash damaged aircraft both on and off base, and aircraft declaring an In-Flight Emergency (IFE)
Airfield Management Services Critical that the airfield be kept at a very high state of readiness at all times and present a neat and orderly appearance
Conduct airfield support activities in strict compliance with DoD, Air Force, and Federal Aviation Administration (FAA) standards mandating safety requirements for military air operations
Ensure employees have a minimum of 3 years experience in airfield/airport management
Survival Equipment
Repair, inspect, maintain and manufacture fabric, leather and rubberized items
Provide flight clothing maintenance to ten organizations on Maxwell-Gunter AFB, DCASPRO test facility in Birmingham, and Air Force instructor pilots assigned to Ft. Rucker
Provide maintenance support for commercial Adult/Child life preservers
Perform leakage tests/repairs on the flotation equipment ensuring it will function as designed should aircraft make an over water flight or make an emergency landing in water
Supply Services
Provide services that meet the supply, equipment, material and munitions requirements
Supply support includes managing, stocking and distributing supplies, hazardous materials, equipment, mobility and munitions assets. Support immediate mobility deployments, exercises, or other contingencies with deployment ready mobility supplies, equipment and munitions
Maintain and replenish sufficient stocks of appropriated and non-appropriated fund supplies so supported operations conduct business without hindrance
Use Air Force standard automated data systems (ADS), replacements, or supplementary systems to track and manage supplies
Fuels
Provide all personnel, equipment, tools, materials, supplies, supervision, and all other items and services that are not listed in Government Furnished Property and Services Section, necessary to manage the requisition, receipt, storage, issue, handling, quality control and accounting of petroleum products and liquid oxygen
Provide all services in accordance with applicable directives listed in Appendix 24 A
Transportation Services
Provide Maxwell-Gunter vehicle operations, maintenance management, and cargo (contingency / exercise) transportation services, giving passengers and cargo, safe and timely local ground and military air transportation. Services include moving passengers and cargo (pickup and delivery services) via surface vehicles as well as preparing, loading and unloading cargo to and from a mix of government and commercial aircraft (Only during contingency/exercise)(excluding personal baggage handling)
Provide guidance and training in shipping hazardous materials for contingencies and exercises
Transportation Services Cont.
Support other Central Alabama government agencies and Department of Defense units during contingency deployments departing from and returning to Maxwell-Gunter
Act as liaison on transportation issues with installation, Air National Guard and Air Force Reserve units on peacetime and wartime matters and reviews the base deployment plan, base support plan, and other agreements to provide transportation inputs when necessary
Provide operating hours to meet the installation’s mission requirements. Recommended hours are in Appendix 25B
Air Terminal and Traffic Management Operations are not included
Static Displays
Static Display Aircraft (SDA) are on loan from the United States Air Force Museum (USAFM) in the custody of the 42d ABW for outdoor display
Provide SDA management
Provide SDA maintenance
Community Services
Operate Arts and Crafts Center, Outdoor Recreation, Fitness Centers, Community Centers and Community Libraries
Provide a broad range of expertly managed recreational, leisure, fitness and educational services to the Maxwell-Gunter community using standard business practices
Make personal safety a top priority
Perform maintenance on all equipment in every area and document the maintenance activities appropriately
Work toward achieving applicable 5 star ratings and Golden Eagle Standards
Community Services Cont.
Maintain the current Star recognition rating with an increase in star rating after 2 years, and constant improvements until a full 5 star rating is achieved
Develop, evaluate, execute and continuously review budgets, strategic plans, marketing plans and 5 year plans which are approved by the MWR services director (excluding labor which is a contractual obligation)
Maintain an internal management control system to include, management of funds, inventories, properties, and facilities
Implement changes in Community Services data processing including automating current manual systems, as directed by the Government
Marketing and Publicity
Provide cost effective Marketing and Publicity services for the promotion and advertisement of Services recreational, educational, and skills development events, activities, and programs
Support the Services Director, flight chiefs, and activity managers by recommending sound marketing strategies
Conduct comprehensive local market research to determine the needs and expectations of current and potential customers
Tailor marketing programs to meet these needs, and communicate to these markets
Develop and support all aspects of customer driven events, activities, and programs
Human Resources
Provide Human Resources (HR) services dedicated to providing a broad range of HR support to active duty, guard, reserve, DOD civilian employees, retirees and eligible family members
Provide technical, accurate and timely customer service, maintain Unit Personnel Record Groups (UPRGs), provide military and civilian Personnel Systems Management, administer and manage education and training programs, provide appropriate assessment and counseling services
Provide effective management of military and DOD civilian awards programs
Provide testing administration and management, and support for special interest events
Weather Provide safe, effective weather support to Air University, 908th Airlift Wing (908 AW), 42d Air Base Wing, and numerous Department of Defense organizations
Support to the 908 AW is critical due to its role in the tactical airlift mission
Periodically accommodate priority weather service by opening early and/or closing late or operating on a 24-hour basis to support airfield operations
Severe weather conditions may require performance of services outside the normal hours of operation in order to provide adequate resource protection to Maxwell-Gunter
I n t e g r i t y - S e r v i c e - E x c e l l e n c e Mission Capability Base Operating Support 42nd Air Base Wing Maxwell-Gunter AFB AL Mr. Michael Theeck Chief, Performance Management Flight
42 CONS/LGCM
| During evaluations of each proposal, the Government will | assign each Mission Capability subfactor shown | below a color rating and write a narrative evaluation | reflecting the subfactors’ strengths and deficiencies |
| The subfactors within the Mission Capability Factor are | of equal importance | ||
| However, ratings will be assigned at the subfactor level | |||
| Note that if an offeror’s proposal demonstrates a material | failure to meet a Government requirement, it may be | considered a deficiency in the offeror’s proposal and | the proposal may be rendered not awardable |
Mission Capability
Subfactor Ratings Blue
Exceptional
Exceeds specified minimum performance or capability requirements in a way beneficial to the government; proposal must have one or more strengths and no deficiencies to receive a blue.
Green
Acceptable
Meets specified minimum performance or capability requirements delineated in the Request for Proposal; proposal rated green must have no deficiencies but may have one or more strengths.
Yellow
Marginal
Does not clearly meet some specified minimum performance or capability requirements delineated in the Request for Proposal, but any such uncertainty is correctable.
Red
Unacceptable
Fails to meet specified minimum performance or capability requirements; proposal has one or more deficiencies. Proposals with an unacceptable rating are not awardable.
The offeror’s proposal will be evaluated for its technical ability to meet or exceed the Government’s requirements identified in the PWS. The assessment, at a minimum, will be based on the following technical requirements:
1. The effectiveness in accomplishing and integrating the PWS requirements for all functional service areas
2. An efficient process to adapt to new and/or changing requirements throughout the contract
3. An effectively defined organizational structure, and the logical rationale for the proposed organization
4. An efficient teaming approach with subcontractors to include organizational relationships and responsibilities which identifies and effectively resolves problems before they impact contract performance
5. A planning approach that effectively ensures the function of critical assets from an educational and operational mission perspective
6. A realistic assessment and plan for short and long range real property asset requirements of multiple customers and an efficient process for prioritizing and satisfying those requirements taking into consideration aging infrastructure and potential unfunded mandates Mission Capability Subfactor 1:
Contractor Technical Approach and Methodology
Under this subfactor, the offeror’s proposal will be evaluated for its performance management/quality control capability to meet or exceed the Government’s requirements identified in the PWS. The assessment, at a minimum, will be based on the following technical requirements:
1. An effective performance management and quality control approach that includes planning, assessment (early identification and analysis), prevention /mitigation and monitoring of potential service performance deficiencies
2. An efficient approach to identify, document, measure and control key processes (those processes that ensure successful accomplishment of the Service Delivery Summaries) and lower-level support processes
3. An effective and efficient process to collect, validate (for timeliness and accuracy), analyze, review, protect, improve, and make available performance data and information throughout the offeror’s organization and the Government’s performance management flight
4. An effective process to build relationships with the Government, subcontractors and customers, and a process that demonstrates a user-friendly customer service system responsive to customer needs and the efficiency in identifying and resolving customer concerns
5. An efficient and effective approach for the organization and management of the offeror’s performance management and quality control function and operations Mission Capability Subfactor 2:
Performance Management/Quality Control
Under this subfactor, the offeror’s proposal will be evaluated for its comprehensive program management and staffing capability to accomplish the Government’s requirements identified in the PWS. Favorable assessments will consider the benefit, impact, and feasibility of additional commitments by the offeror to provide higher output, capability, and quality, or exceed performance thresholds identified in the PWS. The assessment, at a minimum, will be based on the following technical requirements:
1. An effective program management and staffing approach for planning, controlling, directing, integrating, and accomplishing the Government’s requirements identified in the PWS
2. A description that identifies and demonstrates that key positions will have the relevant experience and qualifications to effectively manage the services for which they will be responsible
3. An efficient, effective approach for personnel recruiting, training, certifying, and qualifying to ensure each employee has an appropriate security clearance and is properly experienced, trained, licensed, certified, and/or degreed before performing service on this contract and throughout the life of the contract
4. The efficiency and effectiveness of the approach to provide sufficient manpower with appropriate skill levels and skill mix
5. The efficiency and effectiveness of the mobilization and transition approach
6. The efficiency and effectiveness of contingency plans for one-deep positions
7. The efficiency and effectiveness of the staffing approach which allows for the flexibility to meet changing, unscheduled, urgent, and surge requirements Mission Capability Subfactor 3:
Program Management & Staffing
I n t e g r i t y - S e r v i c e - E x c e l l e n c e Past Performance Base Operating Support 42nd Air Base Wing Maxwell-Gunter AFB AL Ms. Linda Lowmiller Administrative Contracting Officer
42 CONS/LGCM
Past Performance Information Sheets
| Provide on self and all partners or subcontractors proposed to perform any part of effort critical to overall success of the program |
| Submit information on contracts considered most relevant in demonstrating ability to perform proposed effort |
Past Performance Evaluation
| Government will use data obtained from offeror and other sources |
| Conduct in-depth review and evaluation of all performance data obtained |
| Review aspects of offeror's recent and relevant present and past performance |
| Determine how closely work performed under those efforts relates to current requirement |
| Focus on performance relevant to Mission Capability Subfactors, the SDS, and the cost/price factor |
Performance Confidence Assessment
| Represents evaluation of offeror's present and past work record |
| Evaluate the offeror's demonstrated record of contract compliance in providing services that meet user's needs, including price and schedule |
| Assess Government's confidence in offeror's probability of successfully performing as proposed |
Recency & Relevancy
| Recency: |
| Contracts performed during the three (3) years from the date of the issuance of this solicitation |
| Relevancy: |
| Consider effort or portion of effort performed by offeror, teaming partner, or subcontractor whose contract reviewed and evaluated |
| For prime contractors |
| Higher relevancy will be assessed for contracts that are most similar to the effort (i.e. actual BOS contracts) |
| For proposed subcontractors |
| Higher relevancy will be assessed for contracts that are most similar to the portions of effort for which subcontractor being proposed |
| May contribute to overall higher relevancy score for offeror |
| Government not bound by offeror's opinion of relevancy |
Past Performance Relevancy
| Very Relevant | Past/present performance effort involved essentially the same magnitude of effort and complexities this solicitation requires. |
| Relevant | Past/present performance effort involved much of the magnitude of effort and complexities this solicitation requires. |
| Somewhat Relevant | Past/present performance effort involved some of the magnitude of effort and complexities this solicitation requires. |
| Not Relevant | Past/present performance effort did not involve any of the magnitude of effort and complexities this solicitation requires |
Performance Problems
| When relevant performance record indicates performance problems |
| Consider number and severity of problems and appropriateness and effectiveness of any corrective actions taken (not just planned or promised) |
| Review more recent contracts or performance evaluations to ensure corrective actions implemented and evaluate effectiveness |
| Offerors will be notified of any adverse past performance information, that the offeror has not previously had an opportunity to comment on, and given opportunity to respond |
RFP
Base Operating Support 42nd Air Base Wing Maxwell-Gunter AFB AL
Mr. Myles Rellstab
AETC CONS/LGCK
Solicitation Request for Proposal (RFP) posted to FedBizOpps on 20 April 07
Contract Type: Fixed Price Incentive (firm target)
Acquisition is Full and Open Competition
Mobilization: 15 Nov 07 – 31 Dec 07
Contract Term: 1 Basic Period and 5 Option Years (final option ending 31 Dec 13)
Due Dates
| Past Performance (Volume I) |
| Due 29 May 07, 3:00 CST, Section L, Paragraph 3.4 |
| Table of Contents |
| Relevancy Matrix, Section J, Atch 8 |
| Past Performance Information Sheets, Section J, Atch 9 |
| Contractor/Subcontractor Past Performance Worksheets, Section J, Atch 13 |
| Organizational Change History |
| Consent Letters, Section J, Atch 7 |
| Past Performance Questionnaire, Section J, Atch 11 |
| Sent to each POC identified |
| Sample Cover Letter, Section J, Atch 12 |
| Offeror complete project and evaluator information on questionnaire prior to sending it to POC |
| Completed questionnaires sent directly to Ms. Linda Lowmiller by fax or email |
Due Dates (cont)
| Technical Proposal (Volumes I - VI) | |
| Due 18 June 07, 3:00 CST, Section L, Paragraph 1.1 | |
| Carefully provide all Tables, Charts, Small Business Subcontracting Plan and SDB Participation, and other Information required by Section L | |
| Volume I | 5 References* / 5 References* |
| Volume II | 160 page limit |
| Volume III | no page limit |
| Volume IV | 25 page limit |
| Volume V | no more than two 3" binders |
| Volume VI | no page limit |
* Note: No Page Limit. Only Reference Limit
Items of Note All primes/subcontractors read all sections of the RFP, as well as Performance Work Statement (PWS) and Attachments
Proposal based upon requirements in the PWS addressing the evaluation criteria in Section M
Note: To be eligible for award need Central Contractor Registration (CCR) and electronic Representations and Certifications in the Business Partner Network (BPN)
Items of Note (cont)
| Note all Section H Special Contract Requirements |
| Contractor’s proposal will be incorporated into the contract |
| Proposals meet all Section L submission requirements |
| Note number of copies to be provided |
| Note format requirements at Paragraph 2.2 |
| Use of Non-Government Advisors, Section L, Paragraph 1.7 |
Evaluation Factors for Award
| General Basis for Award |
| Competitive, best value, source selection conducted IAW Federal Acquisition Regulation (FAR) Part 15.3, DFARS Part 215.3, and AFFARS Part 5315 |
Evaluation Factors for Award (cont)
| Six Evaluation Factors |
| Past Performance |
| Mission Capability |
| Proposal Risk |
| Contingency Operations Response (Pass/Fail) |
| Small Business Subcontracting/Participation (Pass/Fail) |
| Cost/Price |
| Past Performance, Mission Capability, Contingency Operations Response, Proposal Risk, and Small Business Subcontracting/Participation are equal in importance |
| Combined, the five non-cost factors are approximately equal to Cost/Price and Cost/Price will contribute substantially to the selection decision |
| Lowest priced proposal may not necessarily receive the award |
| Highest technically rated proposal may not necessarily receive the award |
| The Mission Capability subfactors are: Contractor Technical Approach/Methodology; Performance Management/Quality Control; and Program Management & Staffing |
Past Performance
| During evaluations, the Government will assign each proposal one of the following overall performance confidence assessment ratings | |
| High Confidence | Based on the offeror’s performance record, the government has high confidence the offeror will successfully perform the required effort. |
| Significant Confidence | Based on the offeror’s performance record, the government has significant confidence the offeror will successfully perform the required effort. |
| Confidence | Based on the offeror’s performance record, the government has confidence the offeror will successfully perform the required effort. Normal contractor emphasis should preclude and problems. |
| Unknown Confidence | No performance record identifiable. |
| Little Confidence | Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully perform the required effort. |
| No Confidence | Based on the offeror’s performance record, extreme doubt exists that the offeror will successfully perform the required effort. |
| During evaluations of each proposal, the Government will | assign each Mission Capability subfactor shown | below a color rating and write a narrative evaluation | reflecting the subfactors’ strengths and | deficiencies |
| The subfactors within the Mission Capability Factor are | of equal importance | |||
| However, ratings will be assigned at the subfactor level | ||||
| Note that if an offeror’s proposal demonstrates a material | failure to meet a Government requirement, it may be | considered a deficiency in the offeror’s proposal and the | proposal may be rendered not awardable |
Mission Capability
Subfactor Ratings Blue
Exceptional
Exceeds specified minimum performance or capability requirements in a way beneficial to the government; proposal must have one or more strengths and no deficiencies to receive a blue.
Green
Acceptable
Meets specified minimum performance or capability requirements delineated in the Request for Proposal; proposal rated green must have no deficiencies but may have one or more strengths.
Yellow
Marginal
Does not clearly meet some specified minimum performance or capability requirements delineated in the Request for Proposal, but any such uncertainty is correctable.
Red
Unacceptable
Fails to meet specified minimum performance or capability requirements; proposal has one or more deficiencies. Proposals with an unacceptable rating are not awardable.
Contingency Operations Response
| The Contingency Operations Response factor will be | evaluated on a Pass/Fail basis | |||
| The offeror’s proposal will be evaluated for its technical | ability to meet the Government’s requirements | identified | in Tab A to Appendix 4 to Annex D, to HAF OPORD 3-06 | and applicable installation execution plans |
Proposal Risk
| Focuses on the weaknesses associated with the offeror’s proposed approach |
| Includes potential for schedule disruption, increased cost, and degradation of performance which will require increased Government oversight |
| For each risk identified by the offeror, the Government will evaluate the offeror’s proposal for mitigating the risk and whether that approach is acceptable. The Government will assign a proposal risk rating to each of the Mission Capability subfactors; proposal ratings will not be rolled up to the factor level |
Proposal Risk (cont) Evaluated using the following ratings:
| High | Likely to cause significant disruption of schedule, increased cost or degradation of performance. Risk may be unacceptable even with special contractor emphasis and close Government monitoring. |
| Moderate | Can potentially cause some disruption of schedule, increased cost, or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties. |
| Low | Has little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome difficulties. |
Cost/Price
| The Cost/Price factor will contribute substantially to the source selection decision, and the source selection is conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1) |
| Will not be rated or color coded |
| Government will evaluate the offerors’ proposals using cost realism and price analyses to assess the realism and reasonableness of the proposals to determine the best value offeror |
| Unrealistically low (or high) proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal |
Small Business Subcontracting/Participation
| Evaluated on a Pass/Fail basis |
| This factor evaluates the offeror’s plan for participation of small business, (small, HUBZone small business, small disadvantaged business, woman-owned small business concerns, Veteran Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), Historically Black Colleges and Universities (HBCU) and Minority Institutions (MI)) |
| 30% of the total contract value (Fixed Price CLINS only) must be subcontracted to small businesses |
| NOTE: Small Business Prime Offerors Only: The small business offeror will be evaluated to determine the extent of participation of SDBs utilizing the criteria in Section M Paragraph 8.2. Requirements to utilize all other small business types (WOSB, HUBZone) included in this factor are not applicable to small business offerors |
Small Business Subcontracting/Participation Cont.
| Each type of small business concern must receive the designated percentage of subcontracted dollars each period |
| Small Business (SB): 30% of actual total contract value (Fixed Price CLINS Only). (May include Other SB, SDB, WOSB, VOSB, SDVOSB, and HUBZone) |
| Small Disadvantaged Businesses (SDB): 5% of total subcontracting dollars. (Includes only SDB and HBCU/MI) |
| Women-Owned Small Businesses (WOSB): 5% of total subcontracting dollars. (Includes only WOSB) |
| HUBZone Small Business Concerns: 2.5% of total subcontracting dollars . (Includes only HUBZone) |
| Service Disabled Veteran Owned Small Business (SDVOSB): 2.5% of total subcontracting dollars. (Includes only SDVOSB) |
| Veteran Owned Small Business (VOSB): 3% of total subcontracting dollars. (Includes only VOSB) |
Source Selection Activities
| The PCO may establish a Competitive Range of the highest rated proposals based on the ratings of each proposal against all the evaluation criteria, IAW FAR 15.306(c) |
| Discussions will be conducted only with those offerors determined to be in the competitive range |
| The government will not conduct successive rounds of discussions to give offerors opportunities to strengthen weak proposals |
| Final Proposal Revisions |
| Offerors are advised that unsupported or unexplained final proposal revisions may be penalized in the overall proposal evaluation |
| The Government may reject unrealistic offers |
Post Contract Award
| Pre-Performance Conference will be held prior to Mobilization |
| Quality Assurance Personnel are located on the base |
| Collective Bargaining Agreement, Section J, Atch 5 |
Contract Period of Performance
| Mobilization | 15 Nov 07 – 31 Dec 07 |
| Base Period | 1 Jan 08 – 31 Dec 08 |
| First Option Year | 1 Jan 09 – 31 Dec 09 |
| Second Option Year | 1 Jan 10 – 31 Dec 10 |
| Third Option Year | 1 Jan 11 – 31 Dec 11 |
| Fourth Option Year | 1 Jan 12 – 31 Dec 12 |
| Fifth Option Year | 1 Jan 13 – 31 Dec 13 |
Summary
| The procuring contracting officer (PCO) is the only person authorized to contact offerors |
| Please submit questions as soon as possible to the PCO |
| Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP prior to submission to the PCO on the due date |
Rules of Engagement The RFP takes precedence if conflicts arise between the Preproposal
Conference/Industry Day presentation, the site visit and the RFP
Cameras, video recorders and audio recorders are not allowed during the Preproposal Conference/Industry Day presentations, the site visit or the viewing the Annex for the Contingency Operation Response.
Nothing is official until put in writing.
Tour guides are not obligated to repeat information.
All site visit attendees will ride on a "Government Furnished" bus and a
Government Representatives will be present on each bus. The majority of the facilities, buildings and/or sections of buildings will be on a “drive-by” basis only for the site visit. Government Representatives will inform the site visit attendees which facilities they will be allowed to enter.
Rules of Engagement Any questions you may have during the tour shall be written on
Comment/Question Forms (Government Furnished) by the attendee and turned in to the designated Government Representative at the end of the tour
Absolutely no interaction with current employees will be allowed
All “Written” questions with the official answers will be posted on
FedBizOpps
Sustaining the Combat Capability of America’s Air Force
UNKNOWN-0.ppt
Standard Cover Slide
Arial, 32 Pt Font
Shaded; Color – Blue (upper right hand corner of palette)
Colonel Show D. Way
1 Apr 03
Arial, 18 pt, bold
CLASSIFICATION (if required)
CLASSIFICATION (if required)
Overview
Standard Slides
Charts / Graphs
Classification Markings
Helpful Hints
Any photos should relate to the text and enhance the message of the slide. Use a 1.5 point line around photos
Do not use Clipart
Standard Slides
This slide is the standard background
Title – Arial, Bold, 40 pt unless too long; no smaller than 32
Primary bullets – Arial, 28 pt
Secondary Level – Arial, 24 pt
Third Level – Arial, 20 pt should be the minimum size
Use upper and lower case as required for emphasis and readability
Bold text only for emphasis; do not use shadow
Align bullets under the point in the AF symbol
“Wipe Right” is the standard for slide transitions
Standard Slides, con’t
Colors
Title – Dark Blue (upper right hand of pallet)
Body – Black
Bullets and line spacing – use the default setting whenever possible
Bullets 100% of text
Insert spaces before and after dashes, slashes, and ellipsis unless you are writing an office symbol. For example, use “pilot / nav” and “AETC/CC”
Most importantly
Be consistent within your presentation
Charts / Graphs
Keep as simple as possible
Use the space available ... bigger charts are easier to read
Colors
Goal lines are orange
The primary colors for graphs are orange, green, and dark blue; if additional colors are needed, ensure they do not detract from the message
Red normally indicates a problem area – avoid it unless it’s the message you wish to send
Borders, axis values, and gridlines should be black
Line Charts
Good
Goal
Fiscal Year
Classification Markings
Mark title slide with overall briefing classification
Unclassified
If entire briefing is unclassified — no classification markings needed
Use Green for unclassified markings
Classified
Use classification markings if presented, or saved with other classified briefing
If ... ANY slide in briefing is classified, mark all briefing slides with appropriate classification level
Use Red for classified markings
CLASSIFICATION
CLASSIFICATION
Helpful Hints
Dry run briefings on the equipment you will use
Ensures computers can handle your presentation
Colors may not project overhead as well as they do on your computer screen
Tailor your briefing to the audience
Ensure briefings to CC / CV are presented at the executive level … strive to use 15 slides max
Only use graphics if they enhance the message of the slide
Templates, patches, etc., can be obtained from AETC/CCX, DSN 487-5844
Helpful Hints, con’t
“The Show”
Transitions are OK, but be careful; complex transitions take time and can be distracting
Dual screen briefings are OK in Martin Hall Conf Room and the AETC Conf Center … check for other locations
In both locations the left and right screens must be changed simultaneously
Build briefings with an equal number of left and right slides
Blank slides should be solid black
Chartsmanship: Be consistent!
File details come from the government source that posted it. Updated .