Government RFI Responses ISWM 18 Nov.pdf

Vendor RFI: Government Response:

Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is a renewal, do you have the contract number associated with the old contract? This is currently being performed under contact FA286021C0003

How many 95 gallon containers with liners are anticipated on the Joint Service Open House Air Show Special Event Refuse/Recycling? What is the cadence of pick-up for each container?

The 2025 Air Show used 120 (95) gl containers worked out well with 8 golf carts retrieving bags and filling 1 front load truck to capacity from the combination of Friday and Saturday shows with another truck in place for Sunday. The specific cadence method used is up to the contractor in order to achieve the work specified in 1.1.3.2. of the PWS.

3 Are the compactor's government owned?

No, they are Contractor provided. The compactor/combo at Recycle Center is Gov owned. The only Government Furnished Property (GFP) is listed in Appendix B of the PWS.

4 For Appendix A Table 2, are all the containers supplied by contractors? YES

5 How does the government expect CLIN 0019 to be priced?

CLIN X019 is expected to be priced based on the requirements specified in section 1.1.3.2 of the PWS. This is a firm fixed price CLIN.

6 Can we schedule a site visit? Site Visit will be scheduled

7 What is the current service frequency for the containers on site?

14 @ 1 Pull/wk, 16 @ 2 Pull/wk, 68 @ 3 Pull/wk, 31 @ 5 Pull per week, Brandywine & Davidsonville @ 1 pull Bi-weekly

Is any of the equipment government-owned, particularly the compactors? See question 5

On the spreadsheet we received, could you please clarify what the NTE (Not-To-Exceed) values represent?

The NTE values represent the maximum that will be allowed to be billed against these CLINS. CLINs X017 (see 1.3 of the PWS) and X018 (see

1.1.10 of the PWS) in accordance with the referenced sections of the PWS up to the not to exceed amounts.

10 What is the current service frequency for the containers on site? See question 9

ISWM (Refuse) RFI Worksheet

Is any of the equipment government-owned, particularly the compactors? See question 5

On the spreadsheet we received, could you please clarify what the NTE (Not-To-Exceed) values represent? See question 11

Is the residential area included in this requirement, if so can you provide the current pic-up schedule for the trash and recycle? How many days per week for trash and recycle pick up? Its not included

Do you currently own all/some compactors? If yes, what collection station are they located?

1 40 CY break away box and extra box at recycling center (building 3350)

What type of special waste do you normally need to dispose other than Batteries and IT items?

Batteries and IT items are recycled. Special waste is the Foreign waste can

16 Do you own any of the contrainers. If yes, what collection station?

The recycling containers/trailers are gov owned. Refuse are contractor provided

Is there a specific landfill identified that needs to be used to dispose of the waste? Brown Station - will be added to the PWS

Page 4 – Open House Air Show Special Event. a. How many 95-gallon carts are required for this event. b. The bid states the contractor shall provide and use golf carts to collect refuse/recyclables from the toters due to large vehicles not being permitted on the flightline event area once the event has started. Who is supplying the golf carts and how many are required.

See question 4, Contractor provides golf carts. The number of golf carts is up to the contractor to determine in order to complete the work specified in Section 1.1.3.2 of the PWS.

Page 6 – Section 1.2 Recyclable Materials Processing. This bid requires the contractor to rebate the customer 100 percent of the sale proceeds. Do you know the location where the recyclables are being taken to be sold now?

Currently the recyclables are being taken to: Kirby recycling, Joseph Smith and Sons, Super Salvage, Encore, East Coast, Olive St, Emmanual& Sons

Page 7 – Section 1.2.1.1. Receipt of Oil as Recyclable Material. How is the oil collected from customers? Customers bring the oil

Page 14 – Minimum Personnel Requirement – This contract requires 5 employees (1 site foreman, 1 truck driver for refuse, 1 recycle yard employee, and 2 recycle route employees to be on site daily. Will there be an office space provided these employees? Yes at Recycling Center, (building 3350)

22 Is there any Collective Barganing Agreement (CBA) in place? No

PWS 1.1.1.1 Municipal Solid Waste. States Historical Frequency is located on Appendix A, Table A2. It also says the Contractor is to empty refuse containers based on historical data for the first 30 days. To properly bid the contract, it is necessary to provide the current pickup schedule. Please provide the current container pickup schedule. It is impossible to bid the contract without current frequency of pickup of each container. See question 9

PWS 1.1.1.2 Food Waste. It states these are indicated on the Appendix A, Table A-2. Please indicate the locations where food waste is expected. Comissary, Dining Facility, Golf Course, Hospital

PWS 1.1.1.2.1 Foreign Waste Collection. States that this material should be picked up on Tuesday and Friday, however Table A2 states Tuesday pickup. Please clarify the requirement for this container service.

APHIS requires regulated garbage to be processed or hauled within 72 hours

PWS 1.1.1.2.1 Foreign Waste Collection. Where is this material currently being taken? Covanta

Please provide a picture of the current recycling bins used for recycling service.

Are the recycling bins used listed on the GOE list or are these provided by the contractor? They are listed on GFP list See Appendix B of PWS

PWS 1.1.3.2 Joint Service Open House Air Show Special Event/Recycling Service. A. It states Contractor is to provide appropriate number of 95 Gallon containers for trash and recycling.

Please provide historical number of containers used. See question 4

PWS 1.1.3.2 Joint Service Open House Air Show Special Event/Recycling Service. Are these bins supplied by the Contractor or are they part of the Government owned equipment? Contractor

Do all Air Show Special events take place on Saturday and Sunday? Can the Government specify which days would be Set Up and Take Down?

events typically run Friday thru Sunday with Wed/Thursday setup and Post Sunday/Mon tear down

32 What is the typical area for the event in square feet? Approximatley 3 million square feet

PWS 1.1.3.4 Refuse Unschedule Events. Is this currently included in the estimated tons of CLIN08 or is this to be estimated in CLIN01?

CLIN X001 pricing shall include up to 30 unscheduled pick-ups per year in accordance with PWS Section 1.1.3.4. Any additional unscheduled pick-ups over the 30 included in CLIN X001 will use CLIN X008.

PWS 1.1.3.6 Bulk Pickup. States we are to recycle non-freon appliances. Is the Contractor to reject any appliances that contain freon or is the Contractor responsible for emptying and disposing of the freon?

The government is currently having the freon removed from refrigerators when 30 units have accumalated at building 3350. this will be reflected in the PWS

PWS 1.1.3.7 Public/Common Use MSW Recptacles. This is not listed In Appendix A, Does this apply to this contract? If so, please provide a list of locations, quantities, sizes, and current frequency of pickup schedule. PWS will be updated to clarify

PWS 1.1.3.7 Public/Common Use MSW Recptacles. Provide a picture of these container and liner size. There are no public/common use MSW receptacles

Please provide a picture of each type of the Government Owned equipment listed. pictures will be provided

Please provide pictures of the inside and outside of the Recycling Center, including the yard where equipment can be stored, managed, etc. pictures will be provided

Is the compactor located at bld.1060 Malcom Grow Med. government owned or contractor supplied? All compactors outside of the recycling Center are contractor provided

In reference to the compactor located at bld.1060 Malcom Grow Med., what has been the hauling frequency over the past 12 months (pick-up schedule)? Please provide in total hauls, or average hauls per week/month. 3 Pulls per month

In reference to the compactor located at bld.1060 Malcom Grow Med., what has been the average weight per haul when serviced? If this cannot be provided, please provide the total tons hauled for this compactor over the past 12 months. 4.5 Tons per haul bi-weekly

Is the compactor located at bld.1500 Jones Bld., government owned or contractor supplied? see question 41

In reference to the compactor located at bld.1500 Jones Bld., what has been the hauling frequency over the past 12 months (pick-up schedule)? Please provide in total hauls for this compactor, or average hauls per week/month. 2.5 Pulls per month

In reference to the compactor located at bld.1500 Jones Bld., what has been the average weight per haul when serviced? If this cannot be provided, please provide the total tons hauled for this compactor over the past 12 months. 3 tons

In reference to the compactor located at bld.1684 Commissary, is this compactor government owned or contractor supplied? see question 41

In reference to the compactor located at bld.1684 Commissary, what has been the hauling frequency over the past 12 months (pick-up schedule)? Please provide in total hauls for this compactor, or average hauls per week/month. 4-5 pulls per month

In reference to the compactor located at bld.1684 Commissary, what has been the average weight per haul when serviced? If this cannot be provided, please provide the total tons hauled for this compactor over the past 12 months. 7 ton

In reference to the compactor located at bld.1889 The Club, is this compactor government owned or contractor supplied? See question 41

In reference to the compactor located at bld.1889 The Club, can the Government please provide the total number of hauls, the average number of hauls per week/month, or total annual tons, for the last 12 months. 1 pull per month

In referene to the compactor located at bld.1889 The Club, what has been the average weight per haul when serviced? If this cannot be provided, please provide the total tons hauled for this compactor over the past 12 months. 3 ton

In reference to the VIP compactor located at bld. 4442 Golf Course, is this unit government owned or Contractor Owned? See question 41

Are the two 40cy Roll-Off Compactors located at the Recycle Center actually just receiver Boxes (Break-Away Units) and not true compactors? Yes, 1 break-away unit with an extra reciever box

What materials specifically are the two 40cy Roll-Off Compactors located at the Recycle Center used for? bulk trash

In reference to the two 40cy Roll-Off Compactors located at the Recycle Center, what has been the hauling frequency (pick-up schedule) over the past 12 months? Can the government please provide total hauls, average hauls per week/month, or total annual tons. 2 pulls per month avg 5 ton per pull

In reference to the two 40cy Roll-Off Compactors located at the Recycle Center, what has been the average weight per haul when they are serviced? Can the government please provide the total tons for these over the past 12 months? see 56

Are all compactors self-contained or are any stationary (break-away) type compactors? If some are Break-Aways, can the government please distinguish which? building 1500 and 3350 are break-aways

In the event that some compactors are Stationary Compactors (break-away), is the compactor and box provided by the contractor or is just the reciever box provided by the contractor and the compactor is government owned?

The receiver box and compactor box are contractor provided only 3550 provided by Government and all other are contractor provided.

In reference to the 20yd roll-off located at bld. 3257 Grounds, what has been the hauling frequency (pick-up schedule) over the past 12 months? Can the government please provide the total hauls, average hauls per week/month, or total annual tons?

it varies greatly by season. When near capacity. For example Dec 2024 was hauled 9X for a total of 45.85 Tons. Most months 10-15 tons, April and June were 0 tons

In reference to the 20yd roll-off at bld. 3257 Grounds, can the government provide the average weight per haul when serviced? If that is not available, can the government please provide the total tons hauled for this compactor over the past 12 months? 194.66 Tons over last 12 months

In reference to the 30yd roll-off at bld. 3416 CES FMO, what has been the hauling frequency (pick-up schedule) over the last 12 months? Can the government please provide total hauls, average hauls per week/month, or total annual tons? avg once per month , annual tons = 11.42

In reference to the 30yd roll-off at bld. 3416 CES FMO, can the government please provide the average weight per haul when this container is serviced? If this cannot be provided, can the government please provide the total tons for this container over the past 12 months? see 62

In reference to the 40yd roll-off at bld. 3449 CE Compound, what has been the hauling frequency (pick-up schedule) over the last 12 months? Can the government please provide the total hauls, average hauls per week/month, or total annual tons? 1.3 x per month, annual tonnage = 31

In reference to the 40yd roll-off at Bldg. 3449 CE Compound, can the government please provide the average weight per haul when the container has been serviced? If this is not available, can the government please provide the total tons for this container hauled over the past 12 months? see 64

In reference to the 40yd roll-off for tires at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule), over the last 12 months? 4 times per year

In reference to the 40yd roll-off for Pallets at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) over the last 12 months? 1-3 per month

Can the government please provide the Estimated Workload Data for pallets? It is not provided for this material. 60 tons

In reference to Table A1 - Estimated Workload Data, what time period does this cover? Can the government please ensure that the data covers the most recent 12 months or year (2024) for accurate pricing or please provide that. yes the data is from 2024

68 Where are the pallets currently being taken for recycling? MD Enviromental 69 Where is the green waste currently being taken? MD Enviromental

How is the Green waste currently being disposed (composted, landfilled, or incinerated)? composted

In reference to the two 30cy roll-offs for metal at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) for each container over the last 12 months? 4-8 hauls per month

In reference to the 30cy roll-off for plastic at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) for each container over the last 12 months? 1 per month

In reference to the 20cy roll-off for green waste at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) over the last 12 months? Please provide total annual tons for Green Waste? 150-200 tons annual

In reference to the 20cy roll-off for Aluminum Cans at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) over the last 12 months? 3-4 times per yr

In reference to the 15cy roll-off for Wire at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) over the last 12 months? once

In reference to the 30cy A-Frame for Shredded Paper at Bld. 3350 Recycle Center, what has been the hauling frequency (pick-up schedule) over the last 12 months? 1 per month

Can the government please provide the size, location, and frequency of pick ups for each bin listed on the recycling collection schedule on Table A2? This information is not provided. frequency can vary, some are weekly some are bi- weekly

78 Is there a truck scale on base? No

Is the weight Scale listed in Appendix B a truck scale or dock/pallet scale?

truck, is currently inoperable. Trucks must arrive at JBA empty and report directly to landfill upon leaving. All weigh tickets will be turned in to the government

What type of baler (horizontal or vertical) is the Primary cardboard baler listed in Appendix B? Is there a feed for this baler or is it manual feed? horizontal feed

Are the costs of materials required for processing recyclables for sale, such as bailing wire deductible against the sale of materials? no

How are batteries currently being collected and managed/processed?

(i.e. palletized and shrink-wrapped) palletized and shrink wrapped

83 Is a forklift part of the government owned equipment? No, contractor provided

Is there a Government Owned loading ramp available for use by the Contractor to load recyclable materials into trailers for sale? Yes

Have any changes/major additions been made from the current contract that would significantly change the price either up or down? No

FAR 52.219-14 Limitations on Subcontracting does not look to be checked in the list of Clauses and Provisions. Are limitations on Subcontracting effective on this contract?

Limitations on Subcontracting are effective on this contract. The solicitation has been amended to reflect this.

If there is a cost to dispose of recyclables, such as tipping fees, are these costs reimbursable and included in CLIN x018 Landfill Tipping Fees? If not, how does the government expect these costs to be managed?

Tipping fees are reimbursed by the government CLIN X018. Recyclables typicaly are not taken to landfill, there is minimal cost associted with plastic bottles and yes it would be reimbursed under CLIN X018

PWS 1.1.6 Points of Collection. States that these points of collection are shown in Appendix B. However Appendix B is the Government Furnished Equipment List. Is this referring to Table A2 or is this referring to a locations map that is not included? Table A2

Appendix E , states that maps will be provided at the pre-award conference. However, a map of MSW and Recycling locations is essential in the planning of logistics and evaluation of this service.

Please provide the map so the government can be provided fair and accurate pricing.

Maps of Andrews are readily available online. The offical map in Appendix E will be provided at the pre-award conference.

On page 27 of the PWS, AF Form 3000 Material Approval Submittal is required from the contractor immediately after award. Is that something the government will supply upon award? Yes

Will the Government accept 3 separate documents to include a Past Performance Statement, a Technical Plan (not to exceed 10 pages), and a Price (with Attachment 3: JBA ISWM 2025 - Pricing Matrix) or will the government only accept one document which needs to include the technical plan as well as price (Attachment 3: JBA ISWM 2025 - Pricing Matrix) and past performace? If this is the case, is it assumed the Government does not include Price or Past Performance pages in the 10 pge limit?

The technical plan is not to exceed 10 pages. The price and past performance are not included in this page limit. The Government will accept 3 separate documents to include a Past Performance Statement, a Technical Plan and the Pricing Matrix.

The government is only providing a 15 day window for transition of a new Contractor. This is an extrememly short timeline and in order to meet this timeline, equipment and materials need to be ordered immediately upon award. Therefore an award should be made at least 30 days prior to the start of contract, which would be October 15th.

Does the Government andticipate an award by or before October 15th? The last 2 week transistion period has been the historic trend.

For Brandywine and Davidsonville, are there access restrictions, hours, or container location differences that affect routing/vehicle selection or staffing? Please identify any secured/escorted areas.

Brandywine has 24 hr access (no gate) the dumpster outside of the fence, Davidsonville is secure but 24/7

PWS 1.1.8 Government-Approved Containers. The occupants in residential areas will provide their own MSW containers. Are there residential locations that are not listed in Appendix A2? Please clarify if there are residential stops, their locations and quantity.

Residential is not on this contract, none of areas in Table A2 are residential

PWS 1.2.5 Sales Receipts. States the contractor shall also submit an invoice for reimbursement for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers. Does this reimbursment get paid under CLINx018 Landfill Tipping Fees? If not, how is this reimbursment handled?

No, the reimburstments of sales are to the government (proceeds) contractor is paid for conducting recycling operations through CLIN X003. See Section 1.2.5 of PWS for how to provide sales reciepts.

Invoices should specify the reimbursed amount. Checks are subbmitted to the COR

PWS 4.6.3 requires a minimum of five on-site employees daily. Is this an actual requirement of this contract or a suggestion from the government on personnel needed? this is a Joint Base Andrews minumum requirement to ensure coverage

The PWS anticipates two Air Show events in the performance period, but the pricing schedule shows CLIN 0019 as '1 EA.' Should CLIN 0019 be priced per event or as a single NTE for both? Please also provide estimated event-day counts, duration, and tonnages (MSW, recycling).

PWS anticipates two Air Show events throughout the total contract.

CLIN X019 is included in the base and each option year since the Government does not know which years the Air Show will take place.

Quoters should provide pricing for one Air Show in each base and option year as one event past events avg 3 days 25K People a day, estimated 20 Tons of refuse

Appendix B lists a secondary cardboard baler as 'not currently operational.' Who is responsible for repair and the associated cost? If contractor-performed, are parts/materials over a threshold reimbursable, and under which CLIN (e.g., 0017 Equipment Maintenance)? See PWS 1.3, under CLIN X017

Is the yard weight scale currently certified and operational? Who covers calibration, certification, and repairs? no

For unscheduled events included 'at no additional cost' (recycling: 40 per year), should we include these costs in base CLINs, or will a separate ordering mechanism (e.g., funded 0008 LO) be used?

Yes, CLIN X008 wil be used as NTE only after the 30 refuse (PWS 1.1.3.4) and 40 recycling (PWS 1.1.3.5) included at no additional cost as part of CLIN X001 are exausted.

Are there base standard colors and labels for refuse and recycling containers/toters we must match? If so, please provide the style guide.

All refuse containers must be Tudor Brown with company logo.

Recycling containers are blue and Gov owned.

Please confirm the applicable SCA Wage Determination labor categories for PWS required positions (Site Foreman, Refuse Truck Driver, Recycling Yard, Recycling Route). Must 'Contract Manager' be a separate FTE?

See FAR 52.222-41(c). The contractor is responsible for choosing the most appropriate SCA Labor category for each position. Site Foreman is exempt from SCA Wage Determination as a supervisor. The Government recommends the following: Refuse Truck Driver - use most applicable between 31361 Truckdriver, Light and 31363 Truckdriver, heavy. Recycling Yard and Recycling route - use most applicable 99711 Recycling Specialist or 99710 Recycling Laborer or 99730 Refuse Collector. Contract manager does not need to be a separate FTS.

103 Who is the current vendor for these services Six-Nations, Inc.

What are the current annual charges for the current contract for these services

Please refer to FPDS-NG and SAM.GOV for the contract action report.

Use the contract number listed in line 3 to search for the current contract's contract action reports.

What is the total contract value for the incumbent providing these services $ 6,415,140.77

106 Will a site visit be provided see answer in line 8

107 How many personnel currently staff the recycling facility Currently 1 in yard, 2 recycle route employess, 1 front load and 1 roll off driver and a supervisor

Evaluation Criteria on page 3 indicates that award will be made to quoter whose quote conforms to the solicitation will be most advantageous to the Government, price and other factors considered.

Page 4 indicates "The Air Force shall make award to the lowest priced technically acceptable quote. Accordingly, under this methodology, the technical factors of some quotes may not be evaluated by the Air Force." Is there any evaluation of technical factors that determine award, or are technical factors only evaluated for acceptability and do not determine preference. Is pricing is the only determinant for award amongst technically acceptable proposals?

See the evaluation methodolgy in section b of evaluation criteria in the combined synopsis/solcitation. Award will be made to the quoter with the lowest price that is technically acceptable and has acceptable past performance.

109 How many bulk pickups occur each contract year? roll off on request/variable frequency 110 What is the weight of all bulk pickups each year? variable