Attachment 1 - JBA ISWM (Refuse-Recycling) PWS 26 AUG.pdf

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Joint Base Andrews

26 AUG 2025

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment (excluding GFP in Appendix B), tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management [MUNICIPAL SOLID WASTE (MSW) COLLECTION AND RECYCLING SERVICES] at Joint Base Andrews (JBA), Brandywine, and Davidsonville Communications Sites. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD).

Estimated workload factors are in Appendix A and collection areas are in Table A2. All Integrated Solid Waste/Recycling collections must be accomplished prior to their respective containers reaching fill capacity.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR / Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container and all containers shall be put back in their original positions with lids closed.

1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A, Table A-2.

1.1.1.2.1. Foreign Waste Collection. The contractor shall collect and dispose of foreign waste from building 1900 every Tuesday and Friday between the hours of 6:30 A.M.- 9:00 A.M. The contractor shall be responsible for maintaining a ten-foot radius around the container. The contractor shall notify the CO or COR immediately upon visual sighting of any liquids spills or leaks surrounding and discarding from the container. The contractor shall follow all instructions, guidelines, laws and commercial practices. The contractor shall be responsible for disposing of the foreign waste at an authorized and certified off base facility. The contractor is responsible for cleaning up any spills and/or debris caused by the contractor. The government shall recoup any damages assed against JBA due to the contractor’s failure to provide a container that is leak-proof, sealed and locked continuously, and legally transported to an approved incinerator facility within USDA mandated timeframes. The contractor and their personnel assigned to service building 1900 shall be USDA certified/approved to handle foreign waste and must maintain certification throughout the life of the contract. The contractor shall provide proof of certification to the CO and COR.

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. They are to be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance.

The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.2. Military Family Housing (MFH) (Non-Privatized) [RESERVED]

1.1.2.1. Municipal Solid Waste. [RESERVED]

1.1.2.2. Recycling. [RESERVED]

1.1.2.3. Compostable Organics. [RESERVED]

1.1.2.4. Bulk Item Pickup. [RESERVED]

1.1.3. Over and Above Requirements. [ RE S E RV E D]

1.1.3.1. Unscheduled Items Pickup and Unscheduled Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re- position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A, Table A-1 for workload data.

1.1.3.2. Joint Service Open House Air Show Special Event Refuse/Recycling service. This event normally happens every 2-3 years and hosts 150,000 to 170,000 people and is supported by 100-125 food booths, (we anticipate 2 of these events during the performance period). The contractor shall provide an appropriate number of 95-gallon, COR approved, matching in color, refuse and recycling toters or containers with liners. The contractor shall supply liners for all containers for the duration of the event as well as large containers/compactors in a consolidated location for overall trash and recycling collection and disposal. The contractor shall deliver the refuse/recycling containers one day prior to the opening day of the event, and position in the early morning, prior to the event start time in locations as stated on the map provided by the COR. The contractor shall be prepared to start refuse/recycling collection and disposal no later than 9:00 A.M. on the day/days of the event. The contractor shall provide all refuse/recycling collection and disposal each day of the event to include litter pick-up around toters, event area(s), and airfield spectator fence lines as well as refuse/recycling removal from the installation. The toters and containers must not exceed their capacity during the event and must be emptied and removed prior to the contractor’s departure on the final day of the event. The contractor shall be responsible for the collection and disposal of all refuse/recycling each day of the event and ensure all containers are available and ready for the following day. Following the event termination, the contractor shall begin to thoroughly inspect all areas and remove all refuse/recycling within toters, containers, event areas, and entire fence line encompassing event area to include inside event hangars and around all hangars in event area. The contractor and COR shall inspect the entire event area and verify all toters have been removed, and refuse/recyclables has been collected and disposed of prior to the contactor’s departure. The contractor shall provide and use golf carts to collect refuse/recyclables from toters due to large vehicles not being permitted on the flightline event area(s) once the event has started.

1.1.3.3. Construction and Demolition Debris (C&D) Permanent roll-offs. There shall be 20, 30, and 40 cubic yard roll-off containers that can be rolled on to a truck and taken to disposal site, then returned to their original location or repositioned to another site. Disposal of these containers shall be indicated in the Task and Estimated Frequencies located in Table A2 and on the map in Appendix E.

1.1.3.4. REFUSE UNSCHEDULED EVENTS. When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contract includes 30 unscheduled collections per year. Additional collections require contract modification.

Unscheduled refers to an additional standard or open top (roll-off) dumpsters that are not included in Appendix A table A2 for regular service. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a recycling facility or permitted landfill. The contractor must provide weight tickets of all roll-off containers to the COR.

1.1.3.5. RECYCLING UNSCHEDULED EVENTS. In addition to the scheduled cardboard recycling collections, the CO or COR may require the contractor to make unscheduled collections. For unscheduled events, the contractor shall respond within one business day of notification from the CO/COR. For special events, the contractor shall also provide, or re-position as directed (slotted) cardboard and (alley cat) commingled recycling containers.

Occasionally, bulk metal recyclable materials will require a roll-off or flatbed trailer to collect metal recyclables at a location outside of the Recycle Center (bldg. 3350) ; this should be accomplished with no additional cost to the government. The contract price shall include 40 unscheduled events per year at no additional cost to the Government.

1.1.3.6. BULK PICK-UP. The contractor shall collect and recycle/dispose of over-sized items to include but not limited to furniture, mattresses, wood, metal and all non-freon containing appliances. When a notification is made by the COR or identified on collection days, the contractor has 24 hours to remove bulk items. The contractor shall pick up bulk items from base organizations and tenant units, which are placed at a specific location. Contractor shall always reserve one 30 cubic yd roll-off open top and one 8 cubic yd dumpster on contractor’s premises for delivery to base organizations for bulk pick-ups. The COR will notify the contractor 24-48 hours in advance to schedule pick up. The contractor shall contact the CO or COR if the bulk pick-up contains any questionable items (controlled items, hazardous materials, etc.). the contractor shall reserve the right to refuse pick-up if this occurs.

1.1.3.7. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in Appendix A before their capacity is exceeded. Estimated frequencies are included in Appendix A.

1.1.3.8. Public/Common Use Recycling Receptacles. [ R ES ER V ED ]

1.1.3.9. Ash Collection. [RESERVED]

1.1.3.10. Additional Pickups: In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours, and the contractor will be compensated at a unit rate based on the container size.

1.1.3.11. Container Relocations: The Government may request relocation of containers. The request will be made in writing, and the container will be relocated within 24 hours.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the Pearl Harbor Gate. The collection schedule shall be established so that collection operations will be between the hours of 4:00 A.M. – 6 P.M. Monday through Saturday for refuse and 8:00 A.M. – 4:00 P.M. Monday through Friday for recycling. Collections outside of these hours shall require approval from the CO or COR. Brandywine and Davidsonville sites will be accessed between the hours of 7:00 A.M. – 4:00 P.M. for refuse collection as scheduled.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard Capacity. The proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas except residential areas shall be from contractor-provided, CO or COR accepted containers, recycling bins or plastic bags. Containers shall meet the base architectural/appearance standards.

The occupants in residential areas will provide their own MSW containers.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Vehicle Weighing. All vehicles used to collect MSW, C&D, organics and recyclable commodities shall be weighed on state-certified public scales / weigh station, either on- or off-base. When use of off-base scales is the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost.

The Contractor shall be reimbursed for tipping fees according to submitted invoices. Vehicles shall arrive at JBA empty and shall proceed directly to the landfill from JBA.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the sales proceeds. The contractor shall be aware of the DoD and USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF Strategic Sustainability Performance Plan (SSPP). The USAF SSPP can be found at http://www.safie.hq.af.mil/esoh/.

1.2.1. Materials. The following items shall be recycled: Industrial scrap metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard / cardboard / paperboard, plastics, scrap wood, rags/textile wastes, batteries, tires. Upon receipt of recyclable materials to the recycling center, contractor shall visually inspect container contents to verify that they are as described. The contractor shall maintain a log of all materials dropped off to include customers name, organization, phone number and type of material. Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.1.1. Receipt of Oil As A Recyclable Material. A government-provided recyclable oil collection tank is located at the recycling center. The contractor shall maintain the area in a clean, neat and orderly fashion, free of debris and spills. The contractor will accept used oil for recycling from customers and then dispose of the oil into this tank. The care and maintenance of this tank will be provided by the government to include pumping and hauling its contents.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.3.

1.2.3. Base Recycling Center / Material Recovery Facility. The government will provide the contractor use of the base recycling center as shown in Appendix B. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Separate and process recyclables in accordance with buyers’ specifications. The contractor shall provide equipment, materials, labor, and supervision/management to operate the recycling center in accordance with this PWS. The contractor will operate the recycling center between the hours of 7:30 A.M. and 4:00 P.M., Monday through Friday to allow base personnel to drop off recyclable materials. The contractor will provide oversight and guidance for customers dropping off materials and shall maintain on location the proper containers to accept recyclable materials. Contractor will keep stockpiles to a minimum and perform daily general maintenance such as cleaning the facility, keeping the yard neat, organized, easily accessible for customers and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix B to the government upon conclusion of http://www.safie.hq.af.mil/esoh/ contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.4. Marketing. The Contractor shall market recyclable commodities, which may include transporting commodities to buyers. The Contractor shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users. Annually, the contractor shall assist with the operation and promotion of several key events to include, at a minimum, Earth Day and America Recycles Day.

1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the COR, no later than the fifth working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the Commodity Sales Summary includes commodity sales receipts, commodity sold weight tickets, and reimbursement check for commodity sales proceeds. The contractor shall also submit an invoice for reimbursement for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers. All proceeds generated by sales will be returned to the government. The contractor will assist the QRP Manager in coordinating with recyclable commodity vendors regarding sales, pickups, scheduling, and payment of proceeds. Checks from vendors shall be made payable to the US Treasury and brought or mailed to:

C/O 316 CES/CEAN

3446 North Carolina Ave.

Joint Base Andrews MD 20762

Proceeds shall be received by the Government no later than the 15th day of the following month.

1.2.6. Composting. [RESERVED]

1.2.7. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 0018 for reimbursement.

1.2.8. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal.

Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer rejection along with remedy of the rejection and plans to prevent same future rejections.

1.3. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste, or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup. Contractor will perform minor maintenance and repairs of Government owned and furnished equipment in Appendix B Single repairs exceeding $500 will be parts/materials reimbursable.

1.4. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the tenth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense Environmental Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS must accompany the report. Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para. Performance Threshold Collect Municipal Solid Waste in accordance with the established schedule.

1.1.1.1 No more than 4 Customer

Complaints monthly.

Perform Recyclable Materials Processing in accordance with QRP and USAF SSPP.

1.2 0 Deficiencies permitted.

Dispose of Foreign Solid Waste in accordance with the established governing directives.

1.1.1.2.1 0 Deficiencies permitted.

Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1..3 No more than 2 Customer Complaints monthly.

Perform unscheduled collections required by the contracting officer in accordance with paragraph 1.1.3.1

1.1.3.1 0 Deficiencies permitted.

(Delivery order shall not be accepted until all deficiencies are corrected.)

Produce/maintain reports and records by tenth working day of the month.

1.4 0 Deficiencies permitted.

Operates recycle center: A- assists customers with drop-offs. B- Quickly processes materials and removes from JBA keeping stockpiles to a minimum.

1.2.3.1 No more than 2 validated

complaints per month.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with the requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. The results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The first meeting will occur 30 days after the start of contractor performance to evaluate the schedule. Additional meetings may be requested by the COR. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall provide office/workspace at building 3350 Celmer Lane and surrounding yard for the contractor’s use at no charge to the contractor. The contractor shall maintain customer recycling drop off areas at this location. The contractor shall maintain this area at the same standards as required by this PWS, free of debris, swept and mopped regularly. This facility shall be used for the performance of this contract only. The contractor shall keep a record of all repair requests, to include the date, time and job order number. Portions of this yard will be shared with other functions and facilities.

3.1. Recycling Center/Material Recovery Facility. Provide utility service to the recycling center/material recovery facility and perform facility maintenance and repairs. Provide use of equipment listed in Appendix B.

4. GENERAL INFORMATION.

4.1. MISSION

The overall Civil Engineer mission at Joint Base Andrews is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:30 a.m. to 4:00 p.m., Monday through Friday for Recycling Center Operations) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. Refuse Services and any other additional services necessary to meet contract requirements should be performed between the hours o f 4:00 A.M. and 6:00 P.M. Monday through Saturday, excluding Federal Holidays. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.3. HOLIDAYS & CLOSURES

4.3.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – June 19th Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

According to Department of defense Instruction (DoDI) 3020.37, Continuation of essential DoD Contractor Services During Crises, and the Air force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that ISWM service requirements under this PWS are essential to be performed during a crisis.

4.5. CONTRACTOR WORK SCHEDULE

4.5.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.5.2. Schedule Changes. Occurrence-based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.5.3. Transition period. The contractor shall provide a complete transition plan to ensure a smooth transition in the change of work effort. Contractor shall have no more than 14 days from the start of the contract performance period to transition the work effort. The transition is two weeks from 16 November 2025 to 30 November 2025. The following shall be addressed: (a) the scope of the transition; (b) transition strategy; (c) timeline for completing the transition; and (d) governance for the transition.

Additionally, a transition out plan will be required. The contractor shall submit a Phase- Out Plan for contract completion tasks when directed by the CO. The requirements for the plan will be detailed in a CO tasking letter. Phase-out is at no additional cost to the government. At a minimum, it is anticipated that the following items will need to be addressed in the Plan: a. identification of all tasks required for complete contract transition or closeout; b. a schedule that identifies the recommended sequencing and duration of these transition/close-out tasks to include a joint inventory of all assets involving government and follow-on contractor personnel; and c. assist the government and follow-on contractor as required with planning and executing a smooth turnover to ensure minimal mission impact.

4.6. CONTRACT PERSONNEL

4.6.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Minimum Personnel Requirement. There shall be a minimum of five (5) employees on site daily performing the duties of this contract. One (1) Site Foremen, one (1) Truck Driver for refuse, one (1) Recycle Yard employee, and two (2) Recycle Route employees here at Joint Base Andrews daily.

4.6.4. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7. SECURITY REQUIREMENTS.

Contractor employees shall comply with Joint Base Andrews security requirements imposed by the Installation Commander at all times while on Joint Base Andrews premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Joint Base Andrews. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with Joint Base Andrews policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.7.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.7.2. Main Base Access. Current security access restrictions at the Main Gate require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Pearl Harbor Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

4.7.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.7.3.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1, Integrated Defense).

4.7.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.7.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.7.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.7.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.7.5. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency Check (NAC) for the performance of their duties, shall complete an Electronic Personnel Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies (original and two photocopies); and an AF Form 2583, Request for Personnel Security Action.

For all employees requiring local area network (LAN) access (if applicable), the Contractor shall submit the following information: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data.

Information shall be in writing, on the company letterhead, and submitted to Security Forces through the CES Security Manager Coordinate with the COR to provide the required documents to the CES Security Manager.

4.7.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

4.7.5.2. Badge Issuance. A minimum of 180 days is required to process contractor employee NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The CES Security Manager will notify the Contractor of any NAC results. After completion of a favorable NAC, each eligible employee shall report to the CES Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The CES Security Manager will schedule appointments for issuance of badges.

4.7.5.3. Access Revocation. The Joint Base Andrews Installation Commander reserves the right to deny restricted area entry to any contractor employee whose NAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.7.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

4.7.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Joint Base Andrews to include Brandywine/Davidsonville.

4.7.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.7.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.7.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.7.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.8. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.9. SPECIAL QUALIFICATIONS. The contractor and their personnel assigned to service building 1900 shall be USDA certified/approved to handle foreign waste and must maintain certification throughout the life of the contract. The contractor shall provide proof of certification to the CO and COR.

4.10. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.11. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.12. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.13. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

5. APPENDICES.

A. Estimated Workload…