Amendment 4_Combo_WaterFountains_Final.docx

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

Requirement Title: Amendment 1: 316th Security Forces Squadron (SFS) Water Fountain Replacement

General Information

1. The purpose of this amendment is to incorporate a second Q&A that was received timely, but missed by CONS in the initial round of questions. The due date for quotes has been extended until 1 July 2025 no later than 4:30 PM EDT. Vendor do not need to resubmit if they have already provided a quotation but may resubmit if the Q&A requires a change up until the due date.

2. The purpose of this amendment is to incorporate a Site Visit by multiple vendor requests. Question due date updated. Attachment 3: Site Visit Access Form & Attachment 4: Photos Added. See Instructions to Offerors number 3 & 4 & Attachment 3 for more information. Acknowledgement of this amendment is not required for submittal of quotes, if you have submitted, an update is acceptable but not required. Quote due date remains unchanged from Wednesday, 25 June 2025 no later than 4:30 PM EDT.

3. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

4. This solicitation is being issued as a Request For Quotation (RFQ).

5. This solicitation document and incorporated provisions and clauses are those in effect through:

6. This acquisition is a 100% small business set-aside IAW FAR Subpart 19.5.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 238220.Requirement Information

The Small Business Size Standard associated with this NAICS is $19M.

Description:

This requirement is for the removal, replacement and installation of water fountains. The 316th Security Forces Squadron requires water stations with the capability of delivering refrigerated water between 40°F and 50°F and units must be equipped with a filtration system rated for a minimum of 3,000 gallons. Must be certified to NSF/ANSI 42 & 53 filtration standards and meet all lead-free compliance regulations. Contractor must remove and dispose of six existing fountains, soundly install six new devices and dispose of all restoration and trash and clean the work area. Contractor must agree to a one-year warranty covering the following:

repairs to any broken equipment that affects water supply, water pressure, etc.

Physical Characteristics:

· Six water fountains with bottle filler, water cooler, filter, constraints, etc.

· Water stations have refrigerated capability between 40°F and 50°F.

· Filtration system rated for a minimum of 3000 gallons.

· Contractor shall quote and must be certified to NSF/ANSI 42 & 53 standards.

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery, inspection, and acceptance shall be to:

MSgt Derek Smiling 1414 Arkansas Road Joint Base Andrews, MD 20762

Instructions to Offerors

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If you are the apparent awardee, the Government will notify you by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within 48 hours of receipt. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.

FAR provision 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via email to the Contract Specialist and Contracting Officer listed above no later than the response deadline listed above.

2. Quotes must be valid for 60 days.

3. Questions must be emailed to the contract specialist and contacting officer by Thursday, June 19, 2025.

4. Site visit is scheduled for Wednesday, June 18, 2025 at 2:00pm EDT. The Site Visit will be located at 1832 Robert M Bond Dr, Morningside, MD 20746.

5. Complete the below contractor identification information.

Company Name:

Address:

Discount Terms:

SAM Registered: Yes/No

CAGE #:

UEI #:

Small Business: Yes/No Woman-Owned: Yes/No Veteran-Owned: Yes/No Point of Contact:

Telephone Number:

Printed Name:

Date:

Signature:

Estimated Delivery and Installation Period:

6. Offerors shall provide the following:

· The offeror shall submit either a completed copy of this solicitation document or a document on company letterhead covering all required information in number 4 of Instructions to Offerors and a statement acknowledging all amendments, if any. Note: Offerors only need to complete 52.212-3 Provision if offeror does not have a complete SAM profile Representations and Certifications.

· Provide product specifications/brochures of the quoted product with evidence that it meets the Salient Characteristics attached. A brief technical description for how the removal, replacement, and installation will be performed also must accompany the quote. Offeror shall provide an estimated date of delivery and installation period within the quote. This information will be used to evaluate for technical acceptability.

7. Price – To be completed and returned with the submittal. Offeror may utilize own CLIN Structure and document so long as all proposed work is included.

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

· Price

· Will be evaluated in accordance with FAR 13.106-2(b)(3)

· Technical acceptability

· Brochures and brief technical description demonstrate capability of providing required water stations

· Compliance with this solicitation

(b) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of quote), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments

Attachment 1: Salient Characteristics Attachment 2: Provisions and Clauses Attachment 3: Site Visit Access Form Attachment 4: Site Photos

Additional Provisions and Clauses

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov. The following provisions and clauses are hereby included by full text or by reference as prescribed:

5352.201-9001, Ombudsman (JUL 2023)

OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Ms. Shannon Ozoria, AFDW/PK 1500 West Perimeter Road, Suite 5750 Joint Base Andrews, MD 20762 Commercial Phone: (240)612-6112 / (202)498-0727 Email: Shannon.ozoria@us.af.mil Fax: (240)612-2177

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)