Automated Entry Control System Combo.pdf

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD

Combined Synopsis/Solicitation

Requirement Title: Automated Entry Control System (AECS)

Solicitation Number: FA286024Q4012

Solicitation Issue Date: Friday, 03 May 2024

Response Deadline: Wednesday, 22 May 2024 no later than 12:00 PM EST

Point(s) of Contact: SSgt Jessee Vasquez Arguera / jessee.vasquez_arguera@us.af.mil

Alternate POC: Antoine Toran / antoine.toran.1@us.af.mil

Contracting Officer: Antoine Toran / antoine.toran.1@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-03 Defense Federal Acquisition Regulation Public Notice

03/26/2024

Department of the Air Force Federal Acquisition Circular

07/07/2023

4. This acquisition is a total set aside for small businesses.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561621.

The Small Business Size Standard associated with this NAICS is $25.0M.

Description:

This requirement is for removal, install, maintenance and repair of an automated entry control security system (AECS) vindicator-based badge entry combined with a pin-based reader that allows authorized personnel identified by management to enter the Andrews Regional Command Post (ARCP) at 1220 Operations Drive. The AECS system will need to be operational 24 hours per day, 7 days per week. The solution must employ state-of-the-art door entry reader technology capable of reading DoD Common Access Cards (with associated pin), and commercially available 125 kHz cards, as well as remote entry unlock capability, and four internally managed access configurations. The solution requires prompt service response and support in the event of system failures or malfunctions. The new system must be installed and maintained in accordance with the Performance Work Statement (See Attachment 1) and at locations marked in the Design (See Attachment 2).

The Government intends to award a firm-fixed price contract for the following CLIN structure:

Requirement Information

General Information

CLIN Description Quantity Unit Price

0001 Automated Entry Control System 1 Lot

0002 Annual Service Sustainment 1 Each

1002 Annual Service Sustainment (Option Year 1) 1 Each

2002 Annual Service Sustainment (Option Year 2) 1 Each

3002 Annual Service Sustainment (Option Year 3) 1 Each

4002 Annual Service Sustainment (Option Year 4) 1 Each

Period of Performance: 365 days Installation: NLT 90 Days from date of Award FOB Point: Destination

Place of Delivery/Performance/ Inspection /Acceptance DoDAAC F1D013 1220 Operations Drive, Joint Base Andrews, MD 20762

Attachments:

Attachment 1 - Performance Work Statement Attachment 2 – Area layout Attachment 3 – Wage Determination Attachment 4 – Visitor Request Form

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

***NOTE***

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If you are the apparent awardee, the Government will notify you immediately by sending a copy of the contract for your signature.

The signed contract shall be returned to the Government within 48 hours once it is received, and will then be distributed once the contract is awarded. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.

Quotes in responses to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline. It is the Offerors responsibility to confirm receipt of quote. All interested parties must be registered in System for Award Management (SAM,gov) in order to receive an award.

Instructions to Offerors

1. Please provide quote using the CLIN Structure listed. Quotes must be valid for 90 days.

2. For offers to be considered a site visit must be attended. The site visit shall take place on May 16, 2024, at 11:00am. No additional visits will be allowed. All visitors must complete the Visitor Request form (Attachment 4) no later than May 13, 2024, at 12:00 EST and emailed to cory.wallace@us.af.mil. All attendees must confirm pass before attempting to access Joint Base Andrews.

3. Questions must be submitted via email to the POC’s listed by 20 May 2024, 12:00pm EST. All responses will be posted within

SAM.gov with the solicitation.

4. Complete the below contractor identification information.

Company Name:

Address:

Unique Entity Identifier#:

Cage#:

Discount Terms

Small Business: Yes/No

Woman-Owned: Yes/No

Veteran-Owned: Yes/No

POC Printed Name:

Signature/Date:

Telephone Number:

Email:

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

- Price

- Technical acceptability (Technical acceptability will be evaluated through an offerors quote being in accordance with the

Performance Work Statement provided in Attachment 1.) The Contractor shall submit their technical approach for the completion of this effort and statement acknowledging they have the technical capabilities to perform the requirements as stated in the Performance Work Statement. The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Provide as specifically as possible, the actual methodology you would use for

Evaluation Criteria mailto:cory.wallace@us.af.mil accomplishing/satisfying the effort as outlined in each specific task or Para number in the attached Performance Work Statement. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the price of the requirements specified in the solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-27, Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set Aside 52.219-28, Post Award SB Representation Program 52.222-3, Convict Labor 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-25, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50, Combating Trafficking Persons 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62, Paid Sick Leave Under Executive Order 13706 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-designated Items 52.225-1, Buy American-Supplies 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management 52.242-5, Payments to Small Business Subcontractors

Clauses and Provisions

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26, Covered Telecommunications Equipment or Services-Representation 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.209-11, Representation by Corporations regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.217-4, Evaluation of Options Exercised at Time of Contract Award 52.217-5, Evaluation of Options 52.217-9, Option to Extend Services 52.223-5, Pollution Prevention and Right-to-Know Information 52.232-18, Availability of Funds 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-1, Site Visit 52.247-34, F.O.B Destination

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000, Requirements Relating to Compensation of Former DOD Officials 252.203-7002, Requirement to inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DOD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.223-7008, Prohibition on Hexavalent Chromium 252.225-7048, Export Controlled Items 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.228-7005, Mishap Reporting and Investigation Involving Aircraft, Missiles, and Space Launch Vehicles 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items

The following AFFARS clauses cited are applicable to this solicitation:

5352.201-9101, Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations http://www.acquisition.gov./

Description: