PWS_ ELMR Repeater Relocation.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

Enterprise Land Mobile Radio (ELMR) Repeater Relocation

66th Air Base Group Communications and Information Division (66 ABG/SC)

Hanscom AFB MA

Date: 23 July 2026

Prepared by:

66 ABG/SC

Hanscom AFB, MA 01731

Purpose:

The purpose of this project is to relocate one (1) Motorola GTR 8000 Expandable Site Subsystem and its ancillary radios/repeaters located in , Hanscom Air Force Base (AFB), Massachusetts

01731.

The Period of Performance (POP) is 11 weeks after contract award and is outlined as follows:

Weeks 1-2: Post award site visit to be conducted as necessary for follow-up assessments

Weeks 3-6: Submission and approval of the Cutover Plan.

Weeks 7-8: The actual execution of the move.

Weeks 9-11: Final testing, troubleshooting, and submission of As-Built documentation.

Scope:

Scope. Relocate one (1) Motorola GTR 8000 Expandable Site Subsystem (ESS), currently housing six

(6) Motorola GTR 8000 base radios/repeaters, from the 4th floor to the Data Center on the 1st floor of .

Services. The Contractor shall provide all specialized labor, materials, tools, equipment, and supervision required to safely decommission, physically transport, re-install, and re-integrate the subsystem. The objective is to ensure the ESS is restored to Full Operational

Capability (FOC) in the new location. This includes the proper handling of all associated

RF cabling, network connections, power configurations, and grounding systems, as well as conducting comprehensive post-move testing and optimization to verify system integrity.

▪ The contract shall conduct a comprehensive site survey of both the existing (4th floor) and future (1st floor Data Center) locations.

▪ The contractor shall provide the Hanscom LMR manager with a list of precise requirements for the relocation such as fiber, network connectivity, and power needs to accommodate the new location.

• What is the required AC and/or DC operating voltage range?

• What is the power draw (in Watts or Amps) during both standby and full power transmission?

• What is the maximum current draw in Amps during transmission?

• What is the specific plug on the power cord (e.g., NEMA 5-15P, IEC

C14)?

• What is the repeater's maximum rated duty cycle?

• Can the equipment be mounted in a standard 19-inch rack, or does it require a proprietary or free-standing rack?

▪ The contractor shall perform a controlled power-down of the ESS and the six

GTR 8000 units.

▪ The contractor shall transport the ESS rack and all associated components from the 4th floor to the 1st floor Data Center.

▪ The contractor shall install and secure the ESS cabinet in the designated footprint within the Data Center.

▪ The Contractor shall securely bolt the ESS cabinet to the data center's raised or concrete floor in accordance with seismic bracing standards appropriate for the facility. The Contractor shall also install and route all intra-rack RF coaxial jumpers between the GTR 8000 base stations and the site's RF antenna distribution system (e.g., combiners, multicouplers).

▪ The contractor shall power up the system and perform complete operational testing and diagnostic checks.

▪ The Contractor must evaluate the existing RF transmission lines. If new coax/heliax cables (e.g., LDF4-50A, AVA5-50) must be run from the 1st floor

Data Center to the antennas, the Contractor must provide and install them.

Require that the new cable lengths do not introduce excessive insertion loss that degrades the radio coverage.

▪ All installation, grounding, and bonding shall strictly adhere to the most current version of the Motorola R56 Standard and Guideline for Communication Sites.

https://docs.motorolasolutions.com/bundle/50041/resource/68P81089E50_C_enu s_Standards_and_Guidelines_for_Communication_Sites_R56.pdf

▪ The Contractor performing the relocation, installation, and optimization must be a Motorola Solutions Certified Channel Partner or employ technicians with documented Motorola GTR 8000 training to maintain system warranties and integrity.

▪ The Contractor must verify the 1st floor Data Center has the specific power requirements (e.g., -48V DC or 120/240V AC depending on your specific ESS configuration) and adequate HVAC cooling capacity for a fully loaded 6-repeater

ESS cabinet before moving the equipment.

GENERAL REQUIREMENTS

Hours of Operation:

Normal Operating Hours/Business Hours. Contractor support shall be available during normal operating hours, Monday through Friday, 7:30 am through 4:30 pm eastern time, excluding all

Federal Holidays observed by the Federal Government. The Contractor may be required to respond and work outside of normal operating hours for emergencies in accordance with (IAW) the “Scope” section of this document.

Recognized Federal Holidays. Unless otherwise stated, the Contractor is not required to maintain normal duty hours on Federal Holidays but must be available for emergencies during Federal

Holidays IAW requirements. The following is a list of observed Federal Holidays:

Holiday Date Holiday Date

New Year’s Day 1 January Labor Day 1st Monday in September

Martin Luther King’s Birthday 3rd Monday in January Columbus Day 2nd Monday in October

President’s Day 3rd Monday in February Veteran’s Day 11 November

Memorial Day Last Monday in May Thanksgiving Day 4th Thursday in November

Independence Day 4 July Christmas Day 25 December

Building Closures and Delays. Situations may arise where Government facilities may not be available for performance of requirements (i.e., closure due to weather, force protection conditions, etc.).

Contractor employees will contact his/her supervisor for direction concerning late reporting or early release due to inclement weather. The Contractor shall follow specific requirements regarding mission-essential services. Delays or additional responses due to exercises and contingencies are part of the environment and cannot be considered cause for an adjustment in price. Mission requirements may necessitate suspension or cancellation of maintenance operations for that period. All uncompleted work requirements will be rescheduled for accomplishment later.

Contractor Identification:

Representation of Government. The Contractor shall ensure its personnel do not attempt to represent the Government of the United States to any other person or entity, U.S. or foreign, except for delivering a Government-approved message or position.

Identification Badges. Contractors shall wear company identification badges to easily distinguish themselves from government employees (e.g. corporate identification badges, Government-issued identification that reflects Contractor status, etc.) These badges shall be conspicuously displayed when working with government personnel. Identification badges shall be always displayed above the waist to allow for easy identification as a Contractor employee or authorized sub-contractor performing work for the Contractor. Badges shall be worn when Contractor employees are co-located on a Government installation or when on temporary duty (TDY) working with other

Government personnel. Sub-contractor employees’ identification badges shall identify their respective prime Contractor.

Security Requirements:

Security. The contractor shall provide, in advance, the names of all personnel requiring access to

Hanscom AFB for Facility Security review. All personnel must be U.S. citizens and comply with all Department of the Air Force Instruction (DAFI) 31-101 physical security standards. Proof of identification is required for all personnel, and drivers must present a valid driver’s license and proof of insurance to drive on Hanscom AFB. All documentation will be verified before a visitor’s pass is issued. Base access requests must be coordinated through the SC government representative, and all entry/exit activities shall be coordinated to minimize disruption to base occupants.. Contractor personnel will be escorted at all times including when they leave the base.

Physical Security. The Contractor shall comply with base Operations Plans and Instructions for Force

Protection Condition procedures, Random Antiterrorism Measures, and local search and identification requirements. The Contractor shall adhere to security policies and safeguard all

Government property provided for Contractor use. At the end of each work period, the government sponsor shall secure all Government facilities, equipment, and materials.

Commander’s Authority. The Government may direct the Contractor in writing to remove any employee from the installation when retention of such employee endangers life, property or security, or where such employee violates laws or regulations. This action does not relieve the

Contractor from total performance of the contract tasks specified herein.

Applicability of Security Requirements. The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during this contract. No Contractor personnel performing sensitive duties shall be allowed to commence work on this effort until his or her trustworthiness has been favorably adjudicated.

Vehicles. The Contractor shall comply with directives pertaining to operation of privately owned vehicles on AF Installations per policies established by the installation commanders. Commercial vehicles are subject to inspection at the Hanscom Visitor Center Search Pit which can cause a delay of starting the work day.

Product Ownership and Proprietary Data:

Proprietary Data. The Contractor shall request Government approval prior to the use of any proprietary data or software tools to fulfill the requirements of this contract. The Government will provide the Contractor with access to information required to accomplish assigned tasks commensurate with security clearance and on a need-to-know basis. The Contractor shall conform to all

Operational Security (OPSEC) requirements when handling and discussing proprietary information IAW AFI 10-70.

Retention of Material. The Contractor will not receive classified material or information. The

Contractor shall not retain any unclassified material generated or received under this contract after the contract ends without approval of the appropriate office of primary responsibility. The

Contractor shall not use any materials pertaining to this contract for business development or any other vendor strategic purposes. However, the contractor is authorized to include summary performance information in proposals to be submitted to the Government to satisfy past performance information requirements.

Product Ownership. All reports produced by the Contractor in the performance of this contract are property of the Government. These items shall be turned in to the Government by the end of the

Period of Performance (PoP).

Unlimited Rights. The Government has unlimited rights to all deliverables developed under this contract.

Mission-Essential Services:

Performance of Services during Crises Declared by the National Command Authority. IAW

Department of Defense Instruction (DoDI) 1100.22, the Government has determined that certain

HLMR maintenance and repair services performed under this contract are essential for performance during crisis. The Contractor is required to immediately respond and perform mission-essential services.

Service Restoration Objective:

HAFB services restored as soon as possible upon securing safe restoration conditions.

Contractor Responsibilities:

1. Perform all testing and optimization of equipment to validate operational status.

2. Always administer and adhere to safe work procedures.

3. Ensure the proper removal and disposal of all debris generated from installation activities.

4. Perform the programming, alignment, and optimization required post-installation.

5. Perform all work and tasks according to the original equipment manufacturer's (OEM) recommendations and the Motorola R56 standard.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

Government Furnished Property (GFP):

Protection of GFP. The Contractor shall protect Government information, property, equipment, and resources that are generated, issued, or supplied under the terms of this contract. The Contractor shall not remove any Government property from the installation unless authorized by the

Hanscom C2 Systems Manager in writing. The Contractor shall immediately report any damage to Government property to the Hanscom C2 Systems Manager.

Government Furnished Information:

Information. Government personnel shall be available for technical exchanges with the Contractor.

Government personnel shall provide technical input, answer questions, review and accept completed work, and provide feedback regarding contractor efforts.

Government Furnished Services:

Services. The Government will provide access to resources, e.g. cable conveyances, interfaces, upon request. The Government will obtain and provide all zoning approval, necessary permits, and

Civil Engineering approvals at all sites and locations.

DELIVERABLES

Deliverable Description Due Date

Pre-Installation Site Survey

Report

A document detailing the findings of the 1st and

4th floors, confirming power, HVAC, grounding, and structural readiness.

15 Days after Contract Award

Cutover / Migration Plan A step-by-step schedule outlining the exact sequence of power-down, physical movement, and power-up, including the requested downtime window.

10 Days prior to the scheduled move

Updated "As-Built"

Documentation

Updated engineering drawings, floor plans, and cable run sheets reflecting the new ESS location in the

Data Center.

15 Days after move completion

Example attached

Post-Installation Test Report A comprehensive system health check document verifying VSWR

(Voltage Standing

Wave Ratio) readings, IP connectivity, and transmit/receive baseline metrics.

5 Days after move completion

Final Acceptance Form Typically a signed DD Form

250 (Material

Inspection and

Receiving Report) or agency equivalent, signifying the government accepts the restored system.

Upon successful system test