Q and A HAFB Grounds and Snow.pdf

Question and Answers HAFB/FAM Camp Grounds Maintenance and Snow Removal Notice ID: FA2835-26-1697

Question Answer Can you further clarify the grounds maintenance portion of the contract. Does it include just the FAM Camp area or the entire Hanscom base? It includes both the FAM Camp and the Hanscom base Do you have approximate acreage or relevant maps? Will be provided at time of award

Does grounds maintenance include other aspects rather than just mowings and turf maintenance, for example trimming, pruning, mulching, plantings, etc? If mulching or planting, what size area does that pertain to? What plants would you want to be acquired? Triming with ever mowing and pruning as needed

Is there an area on site where the awarded contractor would be able to stage equipment and materials? Yes If the area happens to get consistent snowfall that requires hauling offsite, would that be included in contract price or would that be a modification to the contract? No hauling required Can you further clarify what your expectation is of storm damage, example: fallen trees, when it comes to grounds maintenance. Is there a time frame service must be provided? Limits to size of trees included in contract or would larger sized trees be a modification?

It would have to be done during the storm. There will be no size limit. No modifications to the contract

Is there an incumbent/recompete or is this a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Recompete service effort.

Incumbent: Cole Contracting, Inc.

Contract: FA283521P0027

If awarded, the starting contract date will be September 23, 2026? That is the anticipated date for the PoP on the new contract.

What is the previous contract value and contractor awarded?

The previous contract information can be found in contract

FA283521P0027

Are there changes from this solicitation compared to the previous one? No If there was a need to snow hauling would this be part of the contract or out of scope? No hauling required is there an organic compost pile on site to drop off all organic debris that is collected? No, must be removed from base is there a dedicated storage area for equipment and materials? Specially during the winter season and is it heated? yes, not enclosed or heated what are the requirement for companies doing material deliveries? (Icemelt) Go through search pit are weekends allow for working hours? If storms happen then are grounds irrigated? no pruning and mulching out of scope? If yes, how much mulch is estimated to be used on site and what type? No mulching

The solicitation does not appear to identify a bid bond, performance bond, payment bond, or other bonding requirement. Please confirm whether any type of bond is required for this RFQ. If a bond is required, please specify the type, amount or percentage, and required timing for submission.

This is a service contract in which bonding requirements are not required.

The solicitation includes base access and REAL ID requirements for site visits or contract performance; however, we did not identify a scheduled site visit in the solicitation documents. Will the Government conduct an organized site visit, or may offerors request an individual site visit prior to quote submission? If site visits are not permitted, please confirm that offerors should prepare their quotes solely based on the solicitation documents and attachments provided. There will be no site visit for this solicitation

Regarding the required representations under RFO 52.240-90, Security Prohibitions and Exclusions Representations and Certifications, and RFO 52.240-91, Security Prohibitions and Exclusions: please confirm whether these requirements may be satisfied through the offeror’s current SAM.gov representations and certifications, or whether offerors must submit separate completed representations/certifications and any applicable disclosures with the quote.

Please provide the offeror's reps & certs as displayed on SAM.gov and any applicable disclosures as a part of the package submittal.

Please confirm the complete list of documents required for quote submission. Specifically, is the Government expecting only: (i) the Technical Proposal, preferably in PDF format, and (ii) the completed Bid Schedule in Excel format, together with any applicable RFO 52.240-90/RFO 52.240-91 representations or disclosures; or are any additional forms, signed certifications, or supporting documents required? Please also confirm whether the 25-page limitation applies only to the Technical Proposal or to the entire quote package, including certifications and the Bid Schedule.

A contractor's submission shall include their technical proposal which incorporates the reps & certs IAW RFO 52.240-90 and RFO 52.240-91.

This shall not exceed 25 pages. The completed bid schedule is a separate attachment to the proposal. This is referenced in section 17 of the combo synopsis solicitation

The PWS states that larger base maps and specific/individual facility maps may be available upon request. To support accurate pricing, please provide any available larger base map, individual facility maps, and FAM CAMP Appendix drawings. showing the exact work boundaries, snow-removal responsibility areas, and designated areas for performance.

Please see maps attached to solicitation post. Please note that unredacted maps will be presented to the award winner

The PWS requires the contractor to place and maintain a minimum of 185 ten-gallon ice melt containers at facility entrances by November 15 each year, with locations marked on maps. Please confirm whether the Government will provide exact placement locations for all containers and whether the contractor is responsible for furnishing new containers and scoops/shovels, maintaining existing Government-provided containers, or both.

The contractor provides the containers and the government will provide the placement of the containers on the maps

The PWS states that snow stockpile areas will be identified prior to the winter season and/or during the preseason briefing. Will the Government identify snow stockpile locations for Hanscom AFB and FAM CAMP prior to quote submission, or should offerors assume that these locations will be finalized after award? Additionally, if available stockpile areas become insufficient during a storm season, should offerors include snow hauling/removal from the installation in their pricing, or would that be handled separately? Yes the government will show where to pile snow Can the Government please clarify how invoicing will work for this contract? Since the pricing appears to be a fixed annual amount, we would like to confirm whether the contractor should invoice in equal monthly payments throughout the year, or if the Government expects a different billing schedule or invoicing approach.

The contractor will invoice for each month through Wide Area Work Flow (WAWF)

How should the contractor handle situations where vehicles, equipment, or other obstacles block access to areas requiring snow removal? Contractors shall work around any obstacles Can the Government please clarify how often Grounds Maintenance at Fam Camp is expected to be performed throughout the year, including mowing, edging, weed removal, leaf cleanup, and fertilizer applications? Mowing weekly, leaf clean up 3 times in fall, fertalizer 3 times year

Do you have a map of the grounds maintenance that needs to be done with an acreage map? Will be provided at time of award Do you have a list of roadways to be serviced? Only roads is located at FAM CAMP Can you please list previous bid amount and requirements? See questions 7 and 9

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