2026 PWS_HAFB Snow and Grounds_Redacted.pdf

CUI

PERFORMANCE WORK STATEMENT

FOR

SNOW REMOVAL at HANSCOM AFB BUILDING ENTRANCES & GROUNDS MAINTENANCE and SNOW REMOVAL at FAMCAMP

PREPARED BY:

66 ABG/CEOES

29 January 2026

1. DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, vehicles, equipment, and labor necessary to perform grounds maintenance at designated facilities, remove snow from building entrances and walkways on Hanscom, AFB and roads and parking areas at Fam Camp site. The address of the Fam Camp at Hanscom AFB is , Bedford, MA 01730. For snow removal at building entrances, shovels or snow-blowers may be used.

1.1 GROUNDS MAINTENANCE: The Contractor shall provide complete ground maintenance as defined below in the area designated as Fam Camp on the drawing provided in Appendix 2.

1.1.1 Grounds and Landscape Maintenance: The Contractor shall submit a Landscape Maintenance Plan to ensure healthy, disease-free, well-manicured landscape for the Contracting Officer’s Representative (COR).

The Landscape Management Plan shall include a list of hazardous materials and corresponding Safety Data Sheets for any hazardous material required to perform Grounds Maintenance, for approval by HAFB Environmental. The plan shall be submitted within 5 calendar days after award. The Contractor shall update and resubmit the plan for the Contracting Officer Representative’s (COR) approval on an annual basis.

1.1.2 Seed Mix: The preferred grass seed mixture for HAFB is: 39.31% Perennial Ryegrass, 29.44% Crossbow Creeping Red Fescue, 28.45% VNS Kentucky Bluegrass, 0.37% other crop seed, 2.42% inert matter, and 0.01% weed seed.

1.1.3 Fam Camp consists of improved, semi-improved and unimproved grounds and tree line cleanup areas. Trash and litter shall be removed in all areas including tree-lined areas.

1.1.4 Improved Grounds: Improved grounds are indicated in the drawing in Appendix 2 and shall be indicated in the Landscape Maintenance Plan.

Proper mower height of cut, sharp blades, and low moisture content are the main requisites for a successful mowing operation. Not more than one-third of the grass will be removed in any one mowing operation. Improved grounds shall maintain grass height between 2 1/2 and 3 1/2 inches. Grass clippings shall not be visible after mowing; there shall be no accumulation of grass clippings. All improved areas shall be edged along sidewalks, driveways, curbs, and other concrete or asphalt edges. Vegetation shall be removed from all cracks and/or joints in pavements. Weeds and excess vegetation shall be removed from all mulched areas. Grass and weeds shall be trimmed around shrubs, trees, buildings, fences, poles, posts, fire hydrants, boulders, and other fixed objects. The trimmed height shall be the same as the grass height. The Contractor shall provide as part of the Landscape Maintenance Plan, an annual schedule to perform an effective fertilizer and lime application program for all improved grounds. The Contractor shall ensure fallen leaves are removed and composted off site in the spring and fall. No leaves, trash or grass clippings can be dumped or blown in the woods surrounding Fam Camp.

1.2 SNOW REMOVAL SERVICES:

1.2.1 BUILDING ENTRANCES WALKWAYS AND MECHANICAL ROOM

ENTRANCES: No equipment shall be used on pavers, rubber surfaces and other surfaces that can be damaged by the equipment, these surfaces must be cleared by shovel. Avoid driving equipment on non-paved surfaces unless being used to remove snow in the area. The Contractor will remove snow from building entrances, walkways, stairs, handicap ramps, porches and mechanical room entrances (entire width) as often as necessary to ensure the continued safe operation of Hanscom AFB, which includes emergency calls, stairs and handicap ramps shall be cleared at the time sidewalks are cleared. Walkways on grass or non-defined surfaces will be maintained at minimum width of thirty-six (36”) inches. Table 1.2 is a list of buildings requiring snow removal, how many entrances exist, and the estimated square footage of walkway needing to be cleared. Also included in Table 1.2 is a list of buildings with special requirements as defined in this Performance Work Statement (PWS) This contract does not include plowing roads or parking lots on base or removing snow from common walkways. A map of Hanscom AFB is attached in Appendix 1. A larger printout may be obtained on request. Specific/individual facility maps are available upon request.

1.2.1.1 ROUTINE SERVICES: The snow removal services will begin (crew(s) and equipment in place) when an accumulation of 1/2 inch of snow has formed on any surface except those areas as defined in paragraph 1.2.1.3. During snow storms the Contractor will remain on base to continue services to ensure the continued safe operation of Hanscom AFB until snow ceases and all entrances are clear of snow and ice. Snow shall not accumulate more than 2” during storm.

1.2.1.2 EMERGENCY SERVICES: The Contractor must be ready to respond to emergency calls and be on base within one (1) hour of receiving the call from the COR if snow has begun or ice has accumulated unexpectedly.

1.2.1.3 SPECIAL SHOVELING REQUIREMENTS: The Contractor shall provide snow removal at the childcare and youth activities on the Base to include the Child Development Center- Building 1994, School Program -Building 1999, the Youth Center- Building 1993.

Child Development Center Building 1994 all doorways in the back of the building are to have a path to the fence line and the entire back fence line is to be cleared to gate. Snow accumulations cannot exceed ½ inch during hours of operation and excess of 1" at all other times. This includes all walkways and islands leading from facility. In the case of overnight storms, snow must be removed no later than (NLT) 0630 on weekdays. During hours of operation no machinery shall be used to remove snow, hand shovel only. Sidewalks between the Child Development Center and the Lincoln School as well as the sidewalks from Privatized Housing to the Lincoln School must be cleared of snow accumulations in accordance with this paragraph.

School Program Building 1999 sidewalks in front of building 1999 and the Community Center must be clear of snow, accumulations cannot exceed ½ inch during hours of operation and excess of 1" at all other times. All areas to be treated as soon as any ice forms.

This includes all walkways leading from facility exits. Sidewalk from 1999 to the new Middle School and sidewalk in front of Middle School. In the case of overnight storms, snow must be removed no later than (NLT) 0630 on weekdays

Youth Center Building 1993 accumulations cannot exceed ½ inch during hours of operation and excess of 1" at all other times. This includes all walkways leading from facility. An emergency path six feet wide (6’) to be cleared from back doorways to the parking lot on both sides of the building. These are currently non paved surfaces. Snow must be removed no later than (NLT) 0900 on weekdays and 0800 on Saturdays. Hanscom will remove any patio furniture before winter/snow events. If furniture is seen and must be moved, please contact the COR at that time.

1.2.1.3.1. The Contractor is responsible for treating all surfaces to keep them free from any ice or snow accumulation surrounding the Child Development Center 1994, School Program Building 1999 prior to opening (0630 hours) and the Youth Center B1993 (0900) and as needed during hours of operation. The Contractor is responsible for treating all sidewalk surfaces to include emergency exits/pathways before, during and after any snow/ice event or non-event (see paragraph 1.2.1.5). Treatments will be applied as needed with the goal of eliminating the possibility of any ice formation. This would include freeze-thaw situations, blowing and drifting snow and all-weather events involving precipitation and marginal freezing temperatures. An environmentally safe, non-hazardous ice melt product shall be utilized. The product used will also have a comparatively fast break-down rate to ensure no contact with clients at school buildings. The Contractor shall provide the Safety Data Sheet (SDS) to be approved by HAFB Environmental. Ice melt containers (labeled as Ice Melt) shall be filled and maintained with the same product being used to treat area around these buildings. No substitutions for ice melting products to be used without prior Environmental approval.

1.2.1.4 By 15 November each year, the Contractor shall place and maintain a minimum of 185, 10-gallon buckets with ice melt in them, within the entrance of the facilities, locations marked on maps for the building manager to utilize. Provide small shovel/ Scoop for each container to be used for spreading ice melt. Contractor to replace shovel if damaged or missing, within 1 day after notification. Each container should be clearly marked “SALT ONLY”. The Contractor shall remove containers and contents no earlier than 15 April and no later than 30 April each year unless directed otherwise by the COR. The Contractor shall replace or repair any damaged barrels within one (1) day after identification. The Contractor shall keep the area around barrels clean and excess salt shall be removed. Each container to be filled after each event.

1.2.1.5 NON-SNOW EVENTS: Due to the proximity of Hanscom AFB to Massport, the base will experience drifting and blowing snow accumulation problems. Due to these conditions, re-performance of shoveling/clean-up efforts shall need to be accomplished around the base and Fam Camp to the same requirements as the above-mentioned snow events, at no additional cost to the government, COR will notify when non-snow events occur and contractor must respond within one (1) hour.

1.2.1.5.1 Buildings such as the Base Pool with its unique glass roof design and heating system cause snow to slide off the roof frequently requiring additional snow removal efforts.

The contractor shall use extreme caution when providing services in this location as snow falling from the roof line creates an “avalanche” type affect. Based on snowfall amounts, snow may be required to be removed to a designated location on base to aid in the snow removal efforts.

1.2.1.5.2 Blowing and drifting snow from large building roofs during high winds will also require additional snow removal services. Snow removal from roof by others will also require additional snow removal services.

1.2.1.5.3 At no time will Hanscom AFB snow removal resources (equipment/manning) be made available to accomplish any snow removal task identified in this PWS. Snow stockpile areas will be identified prior to the start of the winter season. Snow stockpile site(s) are to be identified downslope from any surface water bodies, environmental resource areas, and environmentally sensitive areas (ESAs) to minimize water and sediment runoff into these areas. A minimum setback of 500-ft should be considered.

1.2.2 Fam Camp: The Family Campground is occupied year-round and is an RV campground owned/operated by Hanscom, AFB. The Contractor shall provide snow removal and sand / salt application at the Family Campground, Bedford MA (to include the Water Treatment Plant) on the designated paved areas shown on the drawing Appendix 2A. Performance is to be conducted in such a way that the facility is able to remain open and operational and that all personnel may traverse roads. Work at Fam Camp must be done concurrently with the Base. The Contractor shall provide snow removal once there has been one inch of accumulation and must continue for the duration of the storm. The contractor is responsible for placing markers on each corner to delineate road- ways to minimize the deterioration of grounds from plowing by 15 November each year. Water treatment plant is in an enclosed area and may require snow to be removed from that area if snowbanks get too high. The contractor should use caution plowing to avoid damaging unpaved roadways. Snow shall not accumulate more than 2” at any time during storm. Care must be taken to minimize use of salt near resource areas, and environmentally sensitive areas (ESAs) such as streams and other wetlands.

1.2.2.1 Each plow event must cover the ENTIRE width of the pavement excluding individual RV units. No snow will be stockpiled and banked so that it blocks existing roadways and/or building entrances.

1.2.2.2 Snow removal and/or ice alleviation services will begin when an accumulation of one inch or greater of snow or ice has formed on any surface.

1.2.2.3 Ice shall be removed immediately by snow removal operations and sanded with sand/salt mixture to provide secure footing.

1.2.2.4 The Contractor is responsible for snow removal/clean-up after storm accumulations have exceeded depths that may inhibit safe driving conditions for congestion and future snow- fall accumulations. Areas should be maintained to the boundary lines indicated in paragraph (1.2.2.) This shall be determined by the COR and the Contractor in the preseason briefing. Snow will not be stockpiled along the Massport fence line at any time, in order to minimize interference with airport security concerns. At no time will Hanscom AFB snow removal resources (equipment/manning) be made available to accomplish any snow removal task identified in this PWS. Snow stockpile areas will be identified prior to the start of the winter season.

1.2.3 Snowfall Totals: The following defines the typical snowfall year and should be the basis of the proposal.

Year Snowfall (Inches) Events 2020-2021 54 6.5 Snow

4 ice/mix 2021-2022 52 10 Snow

6 ice/mix 2022-2023 13 17 Snow

3 ice/mix 2023-2024 10 12 Snow

2 ice/mix 2024-2025 29 9 Snow

7 ice/mix

1.2.4 SNOW CONTROL PLAN: The Contractor shall provide a snow, ice control and Quality control plan for uninterrupted base mission capability within ten (10) calendar days of award that identifies removal of snow and ice from areas identified and will be monitored for compliance.

1.2.5 STORM COMMUNICATION: Throughout the duration of any storm event, the contract manager shall maintain communication with the Government’s COR to provide status on building entrances and youth facilities. The COR will maintain direct contact with the contractor prior to any imminent storm via phone or email, contractor will notify the COR when crew are mobilizing to Hanscom and FAM Camp, contractor must also notify when leaving and any equipment failure and location. The COR will identify any special facility requirements (mission requirements) that may impact the priority of snow removal from building entrances/sidewalks. This communication will serve as required documentation that the contractor was on site performing in accordance with this PWS. Contractor to contact COR 1 hour before departure and address areas COR identifies as noncompliant.

1.2.6 DAMAGE TO GOVERNMENT PROPERTY: Any damage to Government property (including landscaping) will need to be repaired by contractor at no cost to the Government by the end of April.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary it does not detract from its enforceability nor limits the rights or remedies of the government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.1. SERVICE DELIVERY SUMMARY:

Performance

Objectives

PWS

Para

Performance Threshold

Method of Assessment

SS1: Improved Grounds Improved grounds are mowed to the requirements of paragraph 1.1.4

1.1.4

95% of the time. Visual inspection Customer Complaint

SS 2: Routine Snow Removal.

Walkways and entrances are fully operational.

1.2.1.1

95% of entrances and walkways are fully operational.

Visual inspection Customer Complaint

SS 3: Emergency Calls.

Response is made within the specified time.

1.2.1.2

Response to emergency calls is timely 90 % of the time.

Visual inspection Customer Complaint

SS 4: Special Shoveling Requirements Youth facility/high priority walkways and entrances are fully operational.

1.2.1.3

95% of youth/high priority entrances walkways are operational and clear of snow or ice.

Visual inspection Customer Complaint

SS 6: FAM Camp Operational during storms.

1.2.2

95% Roadways are operational and clear of snow or ice.

Visual inspection Customer Complaint

SS 7: Storm Communication Provide status reports

1.2.5

100% Time Provide up-dates of removal progress

Phone calls, texts, emails

2.2. QUALITY ASSURANCE: Civil Engineering COR will evaluate the Contractor’s performance by monitoring performance to ensure services are received. It is the contractor’s responsibility for their quality control. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and receipt of complaints from base personnel. The COR may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures or customer complaints. Likewise, the COR may decrease the number of quality control inspections if performance dictates. Base Civil Engineering receives all complaints from base customers on snow removal. The Contractor will be responsible for initially validating those complaints. If there is a disagreement with the customer, the COR will make the final determination on the validity of the complaint.

3. SAFETY: The primary safety interest of the COR is to ensure the operations of the Contractor does not result in hazard (direct or indirect) to Hanscom AFB personnel, property, and to provide a safety program guidance necessary to accomplish this objective.

3.1. Contractor Safety: The Contractor is solely responsible for maintaining a work site and project execution in compliance with NFPA 70B, 70E and with the Occupational Safety and Health Administration (OSHA) Regulations (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910, 1926, and the protection of their employees. The Contractor shall be responsible for the safe conduct of all craftsmen, laborers and subcontractors. It is the Contractor’s sole responsibility to make certain that all safety requirements are met. In the event of an emergency, call 911. If dialing from a base land line phone, call 9911.

3.2. Mishap Reporting: In performing work under this contract on a Government installation, the contractor shall report any accidents involving Air Force property/equipment damage, or contractor personnel injuries occurring on the job or an accident resulting in death, in- jury, occupational disease, or adverse environmental impact to the contracting officer within five days.

Health and Safety on Government Installations:

In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4. CONTINUED USE OF FACILITIES: During this contract, the buildings will continue to be occupied. Work will be performed in an orderly manner with minimum disturbance and inconvenience to the occupants and patrons. The Contractor will confine and limit his personnel to only those areas required for performing the work. If a walkway or entrance is under maintenance or is inoperable, the Contractor will erect temporary barriers/warning signs advising users that it is unavailable for use.

SECTION 5

GOVERNMENT-FURNISHED PROPERTY AND

SERVICES

5.1. Government Furnished Property (GFP): Government Furnished Property is not applicable to the in the performance of this contract.

5.2. Government Furnished Services: Government Furnished Services are applicable during the performance of this contract.

5.2.1. Security Police: The government will provide general on base Security Forces service.

The Security Forces’ telephone number is 9911 for emergencies.

5.2.2. Fire and Emergency Services: The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

5.2.3. Emergency Medical Service: The telephone number is 911 for emergencies.

5.2.4. Utilities: The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of completing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. The contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

5.2.5. Refuse Collection: The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities.

The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use government dumpsters for collection of construction debris.

5.2.6. Workspace: The government will provide adequate workspace around the equipment area.

6. GENERAL INFORMATION:

6.1 HOURS OF OPERATION: Normal working hours at Hanscom AFB are from 7:00 AM to 4:00 PM, Monday through Friday (excluding holidays). The Contractor is not subject to nor-mal working hours but working hours are established based upon snowfall and the requirements of this PWS.

6.1.1 HOLIDAYS: Hanscom AFB recognizes the following holidays: snow shoveling operations must continue even on federal holidays to maintain access and safety of all facilities:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in Feb Memorial Day - last Monday in May Juneteenth – June 19th Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

7. BASE ACCESS REQUIREMENTS:

7.1 The Contractor shall comply with requirement and procedures IAW FAR 5353.242- 9000, Contractor Access to Air Force Installations. Prior to coming to Hanscom AFB to perform any work, Contractor shall contact the Civil Engineering COR to coordinate access to the base as well as to the building (s) where the work shall be performed. A list of the names of the workers shall be required to gain access, and passes shall be distributed at the visitor’s building at Vandenberg Gate. Workers shall have a REAL ID-compliant driver’s license, REAL ID-compliant state identification card or valid passport. If bringing a vehicle on base, the Contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. During the contract, certain areas/sites may be restricted or closed to Contractor personnel. The Contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

8.1 Listing of Contractor Employees:

8.2 Contractor Employees: The contractor is required to have an on-site contract manager that can obligate the contractor. The on-site manager must be on-site throughout the progress of the storm. Should the storm last more than 12 hours, an alternate contract manager must be on-site. The contractor must maintain the following minimum manning:

Building Minimum Number Manning

1 Onsite Manager

1994 2 Crew Members

1993 &1999 2 Crew Members per building

Other Base Facilities

Manning shall be provided to maintain the requirements of not more than 2 inches of accumulation at any building entrance and at FAM Camp

8.3 The contractor shall not employ people on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population. The contractor shall not employ people on this contract if such employee is of any threat to the wellbeing and safety of children.

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/sub- contracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner.

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced workforce.

9. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and PWS.

10. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-218 (in its entirety), Motor Vehicle Traffic supervision.