Attachment_2_Statement_of_Work.pdf

Attachment 2: Statement of Work

FOR OFFICIAL USE ONLY

STATEMENT OF WORK

New Fire Station Consoles

HQ Fire Station

Eglin AFB

DATE 6/5/2019

1.0. The acquisition and installation of 4 new consoles allows Eglin AFB to stand-up and furnish the Emergency Communications Center (ECC), located in the MIL-CON HQ Fire Station currently under construction. This endeavor, once complete, will eliminate the Initial Operational Capability (IOC) Virtual ECC, bringing Eglin Fire & Emergency Services Fire Communications and Base Defense Operations Center (BDOC) into Full Operational Capability (FOC) collocated ECC (911 PSAP). The salient characteristics provided will allow for a mirrored work center and work station familiarization, alleviating some stress and discord caused by a major move and relocation to this brand new facility and work environment

2.0. Scope of Work: The contractor shall provide all equipment, tools, and materials necessary to install all items quoted by contractor for New Head Quarters Fire Station. All work areas will be kept clean, neat and clear of unsafe conditions.

3.0. Description of Services:

3.1. The requirement for the new HQ Station is that the contractor shall install and set up all parts to the consoles which include 12 22” monitors. The console shall also be the color specified in salient characteristics. Contractors shall also install data dock into all consoles which should be able to support 12 22” monitors. This includes 8 USB ports and 4 CAT 5.

3.2. Work shall be done during normal business hours Monday – Friday 7:00am – 5:00pm, except for maintenance windows that will be jointly negotiated between the contractor and Eglin AFB customer.

3.3. The contractor shall provide project management, inventory and staging of the materials prior to delivery on site for installation.

3.4. The contractor shall ensure new components meets standard requirement and shall be like in kind to all material and equipment installed in order to maintain current level of performance with EFES.

3.5. The contractor shall inspect & adjust all functions and features as advertised on the new furniture before Eglin Fire Department signs off on completion of setup. Contractor shall be able to respond to any warranty issues within 24 hours, upon notification by the Government. The contractor shall notify the Government 24 hours in advance of the time to perform preventive maintenance and advise the Government of any service interruptions that may result from this maintenance work

3.6. Any changes that are deemed as being needed to the existing configuration, which are required to perform the maintenance and repairs, shall be considered within the scope of this requirement. Prior to making any changes to the configuration, a bilateral modification shall be issued from the contracting activity. The contractor shall validate the system performance after installation.

3.7. The Government shall provide site access, space, power and environmental.

4.0 Breakdown of Services:

Table Worksurface - Corner Dual Surface - 901x 90R 10 RV- Cable Management Included

4ea

T5 Table Base 4ea

Monitor Mount - Rollervision- - IHI Corner - Dual Surface - 90L x 90R 10 RV12076

4ea

Data Dock 4ea

Ext Cable USB Type A to Type A Panel Mount for datadock Male/Female 5M (16.4')

32ea

Charge Only USB Upgrade for Datadock - Cables old Separately

4ea

Data Dock RJ-45 Cat6 Coupler with 25' Cable Kit 8ea

Ext. Monitor Replacement Cable DVI-D Male/Male 28ea

Panel Linear Foot Grade 2 Fabric 1ea

Ext Audio Cable 35mm Jack Male/Female 25' 8ea

Power Bar - 10 Outlet 8ea

6 Outlet Power strip 25' 2ea

Task Light Pair LUX LED My Climate 4ea

Shelf Under Surface 19W x 9D - Metal 4ea

Shelf Under Surface Rackmount Upgrade 4ea

Rackmount I Wide Above Surface 4ea

My Climate Personal Climate Control With Forced Air Heat 250W X2 = 500W

4ea

Return Worksurface - 72Wx37D 1ea

Return Worksurface - 78Wx40D 2ea

CPU Cabinet - ERGO ACCESS Tech Tower 26Wx48H Single Back Access

4ea

Cable Bridge Corner Left Side 2ea

Cable Bridge Corner Right Side 2ea

Bookcase - 36W-28H-17D - Under WS With Toekick 4ea

Storage Cabinet - Freestanding Wñoekick - 36W, 48H, 22D 4ea

Storage Cabinet - Locker 2Hi - 18W, 84H, 17D 12ea

Support - "L" Bracket 18" 6ea

Wall Screw Anchor Kit 6ea

Table Leg Cylinder Base 18" D 2ea

Cup Holder - Blk 4ea

Installers Kit 4ea

5.0. Work Site: All work for this requirement shall be performed in the following area listed HQ Fire Station 1. All transportation, mileage, gas consumption shall be at the Contractor’s expense.

Roadway travel may be smooth, passing road construction, or gravel.

6.0. Contractor Working Hours/Days: The contractor working hours for routine Maintenance, Repair and Services shall be Monday thru Friday, start time at 7:00 am to 5:00 pm except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor shall provide the Government with a local or toll free telephone number and a person to act as a point of contact to receive calls for repair on a 24-hour basis. A message machine (e.g., recorded calls) shall not be acceptable in lieu of this requirement. The local or toll free number shall be provided to the Government prior to start of performance. Any changes regarding telephone number or point of contact shall be immediately provided to the Government.

6.1 Federal Holidays: The following are recognized Federal Holidays (no work will be performed).

NEW YEAR’S DAY

LABOR DAY

MARTIN LUTHER KING JR.’S BIRTHDAY

COLUMBUS DAY

PRESIDENT’S DAY

VETERAN’S DAY

MEMORIAL DAY

THANKSGIVING DAY INDEPENDENCE

DAY

CHRISTMAS DAY

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

7.0. Safety Requirements: The Contractor shall work in a safe manner and in compliance with all applicable OSHA, federal, state, and local laws and installation regulations and policies. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective actions have been taken.

8.0. Contractor Personnel: The Contractor shall have the necessary staff with required skills, knowledge, and training to satisfactorily perform the services required by this contract. The contractor shall begin full performance on the contract start date. The Contractor shall be responsible for all management and administrative matters relating to compliance with federal, state, local laws, policies, and installation regulations. The Contractor is responsible for resolving any differences that arise at the installation. Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty. The Contractor shall not sell any commodity or service to any individual on EGLIN AFB or associated with this contract. The Government reserves the right to restrict any Contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden.

The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the State. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked.

9.0. Items Made Available by the Government: Except for the specific items noted in this paragraph, the contractor is responsible for the administrative costs, labor, materials, supplies, and services required to perform all of the requirements of the contract. The customer assumes no responsibility for costs incurred by the contractor to perform the contract requirements that were not included in the contract price. This contract does not create an employer-employee relationship between the customer and any corporation, partnership, business association, or other party or legal entity with which the contractor may be associated. The customer shall provide necessary utilities. Contractor shall use the utilities in a responsible manner. Contractor shall notify customer of the failure of any utilities or the need for maintenance. Contractor shall use the utilities only for the performance of this contract.

10.0. Power Connections Available by the Government:

10.1.1. AC power available within 5 feet of all equipment installations and dedicated 20A power circuit at equipment rack locations.

10.2.2 Dry environment with HVAC.

10.2.3 AC power requirements and grounding in accordance with manufacturer’s specifications and recommendations, and industry standards.

11.0. Disputes with Customers or other Government Contractors: Verbally notify the Government of unresolved disputes in receiving support from or providing support to the Government or other contractors within two (2) hours from the time the dispute occurs and follow-up in writing within two (2) work days.

12.0. ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH): The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, for the protection of their employees. Additionally, the contractor is responsible for ensuring all subcontractors have appropriate safety and health plans for the protection of their employees.

12.1. Accident and Damage Reports: The Contractor shall report employee’s accidents and injuries to the Government as soon as possible but not later than four (4) hours after each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the Government within five (5) calendar days of each occurrence. Contractor shall comply with Occupational Safety and Health (OSHA) regulation and EM 385-1-1, Section 1, for record keeping and reporting of all accidents. Where specific OSHA or EM 385-1-1 forms are not required, use forms of the Contractor’s own design.

13.0 Audit. This contract may be subject to audit by any and all cognizant government agencies.

The contractor shall make available all records, which it maintains with respect to these contract, to such agencies.

14.0. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

15.0. Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

16.0. Correspondence. The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The government issued contract number is to be referenced on all official communication starting upon notice of award.

17.0. Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

18.0. Fire Prevention. The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the event fires do occur, the contractor shall immediately notify the Base Fire Department at 911. The contractor shall then notify the requiring activity and the CO. The contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

19.0. Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

20.0 Freedom of Information Act (FOIA). All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

21.0. SECURITY REQUIREMENTS. The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

21.1. The Contractor shall submit a written request on company letterhead to the Contracting Officer listing the following: contract number, location of work site, start and stop dates, and names of employees and sub-contractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Contracting Officer will endorse the request and forward it to the issuing base pass and registration office or security forces for processing. The base pass requests shall be submitted to the contracting officer 5 days before access will be required. When reporting to the registration office, the authorized Contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

21.2. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return to the Contracting Officer credentials and vehicle passes for any employee who no longer requires access to the work site.

21.3. The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

21.4. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

21.5. The contractor shall report suspicious activity (refer to Eglin AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 850-882-2000 in a timely manner.