AF NCR Chaplain Corps Retreats BPAs Combined Synopsis Solicitation_10Jun24.docx

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ), and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

4. This acquisition is a 100% small businesses set-aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920.Requirement Information

The Small Business Size Standard associated with this NAICS is $20 Million.

Description:

The Government intends to award at least two (2) Blanket Purchase Agreements (BPA) resulting from this solicitation. The resulting awardee Event Planner/Contractor shall procure all labor, tools, materials, equipment, facilities, meals, childcare (if applicable), personnel, management, and supervision necessary to put on a retreat for authorized Active Duty personnel, and their families (if applicable), assigned to bases in the National Capital Region (NCR). All work shall be performed in accordance with the BPA Performance Work Statement (PWS) and accompanied individual Retreat Scope of Work (SOW), attached to this Combo. This solicitation will also result in the award of the first Call Order for the JBA Strong Bond Retreat currently planned for the weekend of Friday 26 July to Sunday 28 July, 2024.

Place of Performance/Inspection/Acceptance:

(a) Place of Performance is identified in the attached SOW.

(b) Inspection and Acceptance will be done by the following Retreat Program Manager for this Call Order.

Chaplain (Maj) Mohr 1345 Arkansas Rd.

Joint Base Andrews, MD 20762

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

2. Quotes must be valid for 90 days.

3. Questions must be emailed to the Contract Specialist and Contacting Officer by Friday 7 June 2024.

4. Complete the contractor identification information below and return a copy of your Reps and Certs from FAR 52.212-3. The offeror’s quote must provide a brief technical description for how the offeror will plan, procure, and manage the call order retreats in accordance with the attached BPA PWS throughout the ordering period of the BPA. The offeror must also provide a completed Price Sheet detailing the pricing of all aspects of the retreat as detailed in the attached Strong Bond Call Order Scope of Work (SOW). This price sheet shall contain details of the lodging facility name and location being offered, number of lodging rooms to be booked and price per room, size of conference room provided and if any audio visual is included, number of meals provided per day and the proposed meal offerings (sample menu), and details of three proposed activities for 44 attendees.

5. While the first Strong Bond Call Order does not include childcare services, future BPA Call Orders may. Please provide a separate narrative for demonstrating how the offeror will perform/provide the childcare services in accordance with paragraph 6 of the attached BPA Performance Work Statement.

Company Name:

Address: Discount Terms Small Business: Yes/No CAGE #:

Woman-Owned: Yes/No Signature/Date:

Printed Name:

Point of Contact:

Telephone Number:

SAM Registered: Yes/No UEI # Veteran-Owned: Yes/No Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

Estimated Period of Performance: From Date of Award through Sunday 28 July, 2024

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government requirement is to award multiple (at least two (2)) Blanket Purchase Agreement (BPAs) resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. Technical Acceptability is more important than price. However, price is still very important.

· Technical acceptability – The Offeror’s supporting narrative shall address all aspects of paragraphs 4 & 5 in the Instructions to Offerors and will be determined technically acceptable if all specifications of the Strong Bond Retreat SOW are addressed and there is sufficient evidence that the Event Planner/Contractor will be able to perform the work of the BPA Performance Work Statement (to include the Childcare Services section 6 of the BPA PWS).

· Price (Strong Bond Retreat) The Price Sheet provided, along with the unit prices within the Price Sheet’s Narrative section, must be determined to be fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments

1. AF NCR Chaplain Corps Retreats BPAs PWS

2. AF NCR Chaplain Corps STRONG BOND Retreat Scope of Work SOW

3. AF NCR Chaplain Corps Price Sheet & Narrative

4. ORDERING GUIDE AF NCR Chaplain Corps Retreats BPA

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

x52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards x52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment x52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters x52.219-8, Utilization of Small Business Set-Aside x52.219-6, Notice of Total Small Business Set Aside x52.219-9, Small Business Subcontract Plan x52.219-28, Post Award SB Representation Program x52.222-3, Convict Labor x52.222-19, Child Labor--Cooperation with Authorities and Remedies x52.222-21, Prohibition of Segregated Facilities x52.222-26, Equal Opportunity x52.222-35, Equal Opportunity for Veterans x52.222-36, Equal Opportunity for Workers with Disabilities x52.222-37, Employment Reports on Veterans x52.222-40, Notification of Employee Rights x52.222-42, Statement of Equivalent Rates for Federal Hires x52.222-50, Combating Trafficking Persons x52.222-54, Employment Eligibility Verification x52.222-42, Statement of Equivalent Rates for Federal Hires x52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving x52.225-13, Restrictions on Certain Foreign Purchases x52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-3, Gratuities 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-20, Predecessor of Offeror 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26, Covered Telecommunications Equipment or Services-Representation 52.209-11, Representation by Corporations regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.225-25, Prohibition on contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran –Representation and Certification 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.247-34, F.O.B Destination

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.203-7000, Requirements Relating to Compensation of Former DOD Officials 252.203-7002, Requirement to inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DOD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.211-7003, Item Identification & Valuation 252.223-7008, Prohibition on Hexavalent Chromium 252.225-7001, Buy American Act and balance of Payments Program 252.225-7048, Export Controlled Items 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea

The following AFFARS clauses cited are applicable to this solicitation:

5352.201-9101, Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations