Deep_Clean_440_442_Consolidated_Question_Responses Final Sanitized.pdf

Response. Please refer to quantities provided in solicitation and in these questions and answers.

b. Are there any specific sections within the duct system that require special attention or pose accessibility challenges?

Response. No known sections require special attention. Rooftop HVAC equipment is accessed through a hatch in each building; there is no access to the roof by stairway in either building. Contractor may also provide its own platform lift or similar equipment to access rooftops.

B. Light Fixtures Cleaning

No questions were submitted.

C. Wall Cleaning

1. Objects on Walls. There are framed pictures as well as other item on walls to be cleaned.

Who is responsible for removing these items and then replacing them after cleaning?

Response. The building 440 and 442 occupants (Government and contractor personnel assigned to the buildings) will be responsible for removing all framed pictures and other objects from building walls before contractor cleaning.

2. Are there particular types of wall materials or finishes that require special cleaning methods?

Response. No.

3. Interior Walls and Baseboards. Section 2.2 requires cleaning all interior walls and baseboards to remove stains, debris, and dust, but this information is not included in the ESTIMATED WORKLOAD DATA of Attachment 3_Deep Cleaning Estimated Workload Data Bldgs 440 and 442 R1 document.

a. Could you provide the total square footage of the interior walls that need to be cleaned?

Response. This information is not available.

b. Can you provide the number of rooms in each building and a layout showing the walls in each room?

Response. Floor Plan drawings for the two buildings located inside the Restricted Area are not approved for release due to Operational Security (OPSEC) reasons. The site visit was conducted to provide an opportunity to assess the number of rooms in each building.

D. Window Cleaning

1. Are the window blinds in the buildings included in the scope of the cleaning requirement.

Response. No, not in scope, contractor will not be responsible for cleaning window blinds.

The SOW will not be revised to add window blinds to the scope of the contract.

2. Windows with secondary fixed interior windows. Some of the building windows shown during the site visit have secondary fixed windows installed on the inside of the building; these secondary fixed windows are secured with at least four screws. The secondary fixed windows appear to cover primarily building windows which could otherwise be opened by building occupants, although there may also be secondary fixed windows installed for building windows which are not designed to be opened by building occupants. What is the cleaning requirement for building windows which secondary fixed windows installed on the inside of the building?

Response. The contract does not include removal of secondary fixed windows installed on the inside of the building. Such windows are only required to be cleaned on the surface of the secondary fixed window which can be accessed without removal of the secondary fixed window, as well as the exterior surface of the building windows. The space between the secondary fixed window and the building window cannot be accessed by the contractor and is not a requirement for cleaning under the contract. When accessible, contractor will remove dirt and debris from window tracks, and clean tracks and surfaces of interior and exterior window panes.

3. Window Screens Clarification. Please clarify if window screens should be removed by the contractor for building windows so equipped in order to clean the windows. It looks like some of the window screens are for windows which have secondary fixed windows installed on the inside of the building; if the secondary fixed windows are not removed (by the Government or the contractor) then the window screens cannot be removed without damage which may mean the window screens cannot be re-installed Also, some window screens appear to be in poor condition (in particular, the screen material appears to be fragile), and removal of those screens may make them unsuitable for further use without repair.

Response. Screens should not be removed due to condition of screen and possibility of screen not properly being insert back into windows correctly.

4. Level of Cleaning for Windows. Some of the windows appear to have oxidation on the outside glass surfaces? What is the level of cleaning for windows? Do they need to be polished?

Response. Windows do not need polishing, just normal cleaning. Contractor will ensure glass is cleaned with normal industry materials such as window cleaner. No additional cleaning requirements are required.

5. Could you please provide the approximate dimensions of the windows?

Response. Windows sizes vary, however the majority of windows are 2-section and are approximately 48” x 48”.

6. Are there any windows that are particularly challenging to access or clean (for example, high windows, skylights)?

Response. Buildings 440 and 442 are two story buildings and will require ability to access exterior portions of second floor windows for cleaning.

7. Could you provide details on the window types, such as double-pane windows needing cleaning in between the panes?

Response. Window types include single-, double-, and triple-sectioned windows.

Approximate number of double-paned is unknown. Cleaning of double paned windows which open will include cleaning in-between panes, as possible, as well as window track areas.

E. Floor Cleaning

1. Objects on Floors. There are morale rugs in some walkways or halls, and there are walk offs on the floors in some entranceways. There are also communication wires (Ethernet cables), and extension and other power cords, on floor surfaces to be cleaned. Other items noted on floors are boxes, tables, chairs, and waste bins. Copiers/printers and shredders were also noted on the site visit. Who is responsible for moving cables and power cords out of the way or off the floor surfaces to be cleaned? Who is responsible for moving other items noted?

Response. The building 440 and 442 occupants (Government and contractor personnel assigned to the buildings) will be responsible for moving cables and power cords out of the way or off the floor surfaces before contractor cleaning. The building 440 and 442 occupants (Government and contractor personnel assigned to the buildings) are also responsible for moving boxes, tables, chairs, waste bins, copiers/printers, and shredders before the contractor cleans the carpets. Objects not moved by building 440 and 442 occupants do not need to be moved by the contractor; instead, the contractor will only need to clean carpets around such objects as feasible.

2. Vacuuming of Carpets. Will the carpets be vacuumed by others immediately prior to carpets being cleaned under the contract? Or will the Deep Clean contractor need to vacuum the carpets before cleaning the carpets?

Response. Building 440 and 442 occupants (Government and contractor personnel assigned to the buildings) will be directed to vacuum obvious debris from assigned work areas, such as the spilled shredded paper noted on the site visit. However, the contractor will need to vacuum the carpets and other floor surfaces before cleaning under this contract.

3. Recommendation for carpet cleaning. Hot shampoo is recommended for deep cleaning of carpets. Why can't hot shampoo be used for carpet cleaning?

Response. The 50th Civil Engineering Squadron has not approved the use of hot shampoo for the carpeted areas of Buildings 440 and 442 due to carpet type and/or construction of the temporary buildings.

4. Since hot cleaning cannot be used, do you know the state of the carpet? That is, high or light traffic, light or heavy staining?

Response. The age of carpeting and/or the date of replacement are unknown. Staining and traffic are inconsistent, with indication of greater use in common areas (that is, around building entrances, entrances to large rooms off main halls, paths to bathrooms, and similar high use areas).

5. What is the total square footage of tiled floor surfaces, including main building entries, stairwells, and alternative exit locations?

Response. Area is not available for this question. The site visit was conducted to provide an opportunity to assess the of tiled floor surfaces in each building.

6. Are there specific types of tiles or floor finishes that require special cleaning products or techniques?

Response. No.

7. Offices and cubicles. Will offices and cubicle be emptied or cleared (floor space cleared) for the carpet cleaning?

Response. Please see question E.1 above.

F. General Questions

1. Communication Rooms. Are these included in the scope of cleaning?

Response. Communication Rooms (Communications or Telephone equipment rooms that do not have any staff assigned on a permanent basis) controlled by 21 Communications Squadron (21 CS) are not included in the scope of the contract for cleaning. Also not included are similar Communications Rooms with GSA-approved combination locks.

2. Communications Equipment Storage Room(s). Are these included in the scope of cleaning?

Response. Communications Equipment Storage Room(s) are not included in the scope of the contract for cleaning.

3. Floor Plans of Buildings 440 and 442. Can the Government provide the floor plans for each building? Can the Government provide a copy of the emergency evacuation maps posted on the walls of each building?

Response. Floor Plans. Floor Plan drawings for the two buildings located inside the Restricted Area are not approved for release due to Operational Security (OPSEC) reasons.

The emergency evacuation maps posted on the walls of each building are for building occupants to use in the event of an emergency. As with the Floor Plan drawings, the maps are not approved for release due to OPSEC reasons.

4. What are the outside dimensions of each building?

Response. Estimated from aerial photography.

Building 440. Approximately 83 ft x 121 ft. Does not include slight projection at each end of building.

Building 442. Approximately 118 ft x 185 ft. Does not include slight projection at each end of building.

5. Access to base and Restricted Area. Can contractor staff who are in the Deferred Action for Childhood Arrivals (DACA) program have access to the base, and to the restricted area, to perform contract requirements?

Response. (Question has been sent to 50 Security Forces Squadron for an answer).

6. Are the bathroom surfaces included; that is, shower heads, sinks, faucets, urinals, and toilets, or is just the floors and walls of bathrooms in the scope of work?

Response. Bathroom surfaces to be cleaned include air ducts, ceiling panel vents, light fixtures and diffusers, walls and baseboards, and floors. Shower heads, sinks, faucets, urinals, and toilets are not included in the scope of work.

7. What are the daily time periods when this work can be done?

Response. Please see Statement of Work at paragraph 5.

5. WORK HOURS

5.1 Standard work hours under this contract are Monday through Friday, 7:30 a.m. to 4:00 p.m. Mountain Standard Time (MST), excluding federal holidays and family days, unless otherwise approved in writing by the contracting officer.

Contractor personnel shall perform labor during normal duty hours, and not stay past their duty day if it would incur additional costs.

8. General Layout and Access. Can the Government provide detailed floor plans or blueprints for Buildings 440 and 442, showing the layout of rooms, hallways, and other areas needing cleaning?

Response. Floor Plan drawings for the two buildings located inside the Restricted Area are not approved for release due to Operational Security (OPSEC) reasons.

9. Please clarify if Building 442 has two or three stairwells?

Response. Three stairwells.

G. Other Notes

1. Accordion walls. Accordion walls in the buildings are flexible walls which can be opened to create a larger work or classroom area. Accordion walls are not in scope to be cleaned.

2. Space Delta 11 Commander's Office. The Space Delta 11 (DEL 11) Commander does not want the Commander's office to be cleaned. The office is in the larger Room 212 in Building

442. The Space Systems Command (SSC) Building Manager can provide information about the specific office which will be excluded from cleaning.

3. Systems or Modular Furniture. The systems or modular furniture in Buildings 440 and 442 is excluded from wall and baseboard cleaning. Systems or modular furniture is used in almost all offices and workspaces in both buildings and can have cloth or fabric covered walls of around 50 inches in height up to ceiling height. Systems or modular furniture is typically self-supporting and may form cubicles or offices with doors. Systems or modular furniture is not included in the scope of the contract for cleaning of walls and not for cleaning of baseboards.