Q&A_Following_Site_Visit.pdf

QUESTIONS AND ANSWERS FOLLOWING SITE VISIT

16 MAY 2018

1. What is the proposed timelines for the transition on the New Boston Security Services, Security Program?

See RFP Delivery Information on page 6.

The Phase In period of performance is 1 Jun 2019 to 31 May 2020.

2. Will pricing from the “mandatory source” be provided for the black nylon gear?

Information was posted to FBO on 8 May

3. The PWS for Phase-In states “Contractor employees on station shall wear a uniform during this period. Please clarify since the proposed transition will be coordinated by different members of our management staff who are not uniformed security personnel.

Management Staff does not have be to in uniform for all Phase in. Security guards will need to be in uniform. (Note - during weapons Qualification, uniform is mandatory)

4. Will the contractor be able to bill the government for all hours required of its employees to testify as we are mandated by labor laws to compensate employees for such duties?

Yes. It is a business decision how this will be priced. See the CLIN structure in the RFP.

Historically this was used once for one person for the past two contract. Please note this is subject to change and should be priced appropriately.

5. Will the government provide a qualified representative to provide the required training for hand-held explosive detector use and deployment for contractor employees, or is the contractor to provide the training for the government provided equipment?

It is the contractor responsibility to conduct this training and ensure personnel are certified.

6. Will the government provide the projected number of minutes / hours for each ancillary training item, or a projected total number of minutes / hours required to complete the Ancillary training requirements, as we are required by labor law to compensate all employees for time spent in training and such, we must factor the required costs into our financial proposal?

See Attachment 5 Workload History. Refer to AF Form 1098 added to the bidder’s library.

7. Does the government have a standard form that must be completed for the annual physical to be certified by a qualified physician?

Refer to AFI 31-122, Chapter 2, in the bidder’s library

8. Was the Government’s intention in citing emall to allow Offerors to correctly identify equipment the Government has determined to meet minimum requirements and only the cited equipment, and will the Government add FAR 52.251-1 and upon award provide

The use FedMall is a government mandated source for approved equipment such helmets, vest, black nylon gear, inserts and ballistic plates. The government will add clause 52.251-1 to the award document and provide authorization to procure material from government supply sources. This authorization to procure material from Government supply services?

authorization may include the contractor completing forms and the government signing the forms.

9. Can the government please confirm the contractor is still required to maintain a certified firearms instructor to be able to certify armed security officer weapons certifications to meet New Hampshire Armed Guard License certifications?

IAW with State requirements when applying for NH Armed Guard license, personnel shall complete the state requirements under the view of a NH State certified Firearms Instructor, IAW NH RSA 106-F:8-a. The PWS does not require that personnel maintain a State qualification. NH RSA requires a certification that can be completed by a certified employee of the contractor or a by another state qualified individual. See PWS paragraph 2.1 for security guards.

10. Can the government clarify that the government will allow government facilities to be used to interview and hire staff during transition to include use of the training facilities during the transition period?

The contactor can use the training facility for job interviews and hiring during the transition period as long as all applicants completed the Installation access requirements. Use of the training facility must be coordinated in advance with incumbent contractor for use. If the incumbent is using the training facility, then the interviews and hiring of staff will need to be done off base as no other facilities are available. Interviews and hiring must be completed during off duty hours. (Note Union negotiations shall be conducted off site)

11. Can the government clarify if government facilities can be used to interview potential applicants at any time during the contract base period and option periods?

Contactor can use their assigned facilities for job interviews as long as all applicants completed the Installation access requirements. (Note Union negotiations shall be conducted off site)

12. Can the government clarify whether a medical clearance is required for only the initial physical agility test or is it required prior to each annual physical agility test as well?

Refer to AFI 31-122, Chapter 2 in the bidder’s library for information.

13. Can the government define what specific equipment is provided for weapons qualifications and confirm that government provided equipment does not include any web gear, ballistic protection, or any other equipment that must be provided by the contractor except for assigned weapons systems, ammunition, and cleaning supplies?

All equipment needed for weapons qualification will be provided by the contractor (weapons and munitions will be provided by the government)

14. There is no indication of weapons cleaning in the workload data. Please confirm that weapons cleaning is conducted during officers’ regular shift hours?

Weapons cleaning shall not be conducted while on duty, other than training days.

Weapons Cleaning. Immediately after firing their assigned weapon, contractors shall clean their assigned weapon for the next three (3) consecutive days (First – immediately after firing the weapons and then, on the next two

(2) consecutive work days). After the three

(3) consecutive days of cleaning has been accomplished, personnel are required to clean their assigned weapons quarterly. All cleaning of weapons will not be conducted while on duty providing protection to NBAFS. The cleaning may be completed on Training Days, prior to or after assigned duties have been completed and all munitions (ammunition) has been turned back into the armory. The weapons cleaning time varies based on each individual but averages approximately 15 – 20 minutes per person per weapon (M4/9mm).

15. Does the Government provide the Baton Instructor Certification Training to the Training Officer?

No. The contractor shall be responsible to have a qualified instructor to teach the expandable baton (ASP).

16. Does the Government provide First Aid/CPR/AED Instructor Certification Training to the Training Officer?

No. The Contractor shall be responsible to have a qualified instructor to teach the First Aid/CPR/AED.

17. Please confirm that the Air Force provides Instructor Certification Training for NH Firearms Instructor and Active Shooter Instructor to the Training Officer.

No. The Contractor shall be responsible to have a qualified instructor to teach training for NH Firearms Instructor and Active Shooter Instructor

18. The CBA page 24 states that the Backup Flight Sergeants make $28.17. How much do regular Flight Sergeants make?

See the CBA regarding back up Flight Sergeants and Section 1.2 regarding who is covered by the CBA. PWS does not mention a “back up Flight Sergeant” only Flight Sergeants. The Flight Sergeant is considered a management position since they administer discipline, write reports and handle scheduling.

19. Can the government clarify if an interim cleared employee may work under this requirement?

Yes. “Interim cleared” employees are allowed to work once their information can be verified in Joint Personnel Adjudication System (JPAS) by government personnel.

20. Will the Government clarify whether the in-flight exercises are conducted as part of

In-flight exercises are conducted while performing assigned duties on flight.

flight operations, or if post relief is needed during these times?

21. Do the Government-provided computer(s) have a Program Information Management System (PMIS) available for contractor use, and if so, what is the platform?

If not, will the Contractor be able to use their own cloud-based PMIS through the Government-provided computer? If not, will the Government allow a contractor-owned computer in the Program Management Office with ability to access internet for PMIS functions?

The Government does not have PMIS available for contractor use. The Government will allow a contractor-owned computers in their assigned office space with ability to access internet for PMIS functions, however all associated costs to that system is the responsibility of the contractor (i.e. internet, installation, upkeep).

22. What is the earliest time the Government will be able to accept proposal delivery from FedEx or similar? If not before 0800, will the Government consider moving the 1000 MST time for delivery of proposal packages to 1200 MST to eliminate potential lapse that may occur between FedEx guaranteed delivery and actual Government-acceptance?

The government will accept proposals any time before the proposal due date and time. It is each contractors’ responsibility to ensure proposals are received by the proposal due date and time. The 1000 MT for delivery will not be changed.

23. Upon contract award, the transition period will not be 6 months in order to schedule range slots in advance. Will slots be opened in order for the offeror upon contract award, in order for qualifications and/or initial weapons training to be completed on time?

During phase-in the contractor will be able to schedule training slots with Hanscom range.

Range times are based on the 66th Security Forces Squadron at Hanscom AFB schedule and slots available. Times can be reserved, however it’s based on the Hanscom AFB schedule and what dates are open.

24. What is the average time to complete the

(6) Ancillary Training Requirement courses that all officers have to complete through the Advanced Distributed Learning Service?

Will the contractor have to physically be present when the officers are conducting their training through the ADLS?

See Attachment 5 Workload History for ancillary training information. ADLS is a computer based program and is approximately one (1) hour for each session (see workload history and AF Form 1098 recently added to the bidder’s library. The training Officer does not have to be present during the time the security officer is completing their ADLS requirements.

25. What are the guidelines for “certified instructor”? Is it mandatory that the certified instructor be certified by the Air Force or one of the other services? Can the certified instructor be a law enforcement certified instructor from a nationally recognized organization or a state organization?

Please refer to AFI 36-2646 for requirements.

The requirements listed in AFI 36-2646 are required and no other certifications will be accepted. Other services are sister services (Army, Navy and Marines).

26. Will the offeror/contract awarded company be able to obtain current training records for the incumbent officers in order to determine their qualifications, certifications, and training dates?

Yes, once awarded, personnel training records will be available for review. (Note – training records only)

27. Other than FA/CPR/AED, baton and barrier system training, what initial training will be conducted by the contractor?

All training required by the contractor will be conducted by the contractor training officer except weapons qualification.

28. What are the standards or limits of the clearing barrel that is currently onsite? Will it stop an M-4 Carbine rifle round, i.e. .223, 5.56, or 7.62mm round.

NBAFS has the USAF approved Concept Development Corp. APC-100 (all versions) at all weapons issue points. Note – NBAFS only has approved munitions license for 9mm/5.56. NBAFS has no 7.62 munitions.

29. Can the officers leave the facility for their breaks/lunches?

No. See CBA Section 15.4. No government weapon system will leave the installation unless it is in the performance of assigned duties.

30. What are the specific requirements for the number of guards per shift and service times (including holidays)?

Refer to NBAFS Security Plan in the bidder’s library.

31. Is the government expecting us to bid our services at the current hourly rates or the rates applicable effective October 2018 (10/18) according to the CBA?

It is a business decision how to propose for the phase in, base and option periods. The government cannot confirm how employees are paid since it is a business decision.

32. Could you confirm that the government will be willing to honor a Request for Equitable Adjustment shortly after contract award considering that the rates for the CBA would be subject to renegotiating by 10/19;

within 4 months after the start of the new contract?

See FAR Part 22 specifically 22.1002-3, 22.1008-2 and 22.1012-2(b) regarding CBAs and how they apply to government contracts.

It is a business decision how to propose for the phase in, base and option periods. The government cannot confirm how employees are paid since it is a business decision. Price adjustments are normally made when options are exercised. A Request for Equitable Adjustment can be submitted but it may not be granted. Contractors are cautioned to price their proposals appropriately in the event it is not granted since the work and site conditions will not change. It is a contracting officer decision if an adjustment will be granted or not based on the information provided and the FAR and its supplements.

33. Can personal weapons and contractor weapons be used for this requirement?

No. Use of personal and contractor weapons are “prohibited” on New Boston Air Force Station by all contractor personnel assigned under the NBSS II contract to include security guards and management. This information will be added to the PWS.

34. Is concealed carry of weapons authorized on New Boston Air Force Station?

No. Concealed weapons are “prohibited” on New Boston Air Force Station by all contractor personnel assigned under the NBSS II contract to include security guards and management. This information will be added to the PWS.

35. Will completing the USAF course provided by the USAF instructors and range at Hanscom AFB in Massachusetts enable an individual to obtain an armed guard licenses in New Hampshire?

Yes, The USAF qualification 9mm Pistol Course has been approved by New Hampshire and will qualify for issue of the New Hampshire Armed Guard License

36. Will it be possible to schedule the range during the 3-month phase-in period to qualify new personnel?

During phase-in the contractor will be able to schedule training slots with Hanscom range.

Range times are based on the 66th Security Forces Squadron at Hanscom AFB schedule and slots available. Times can be reserved, however it’s based on the Hanscom AFB schedule and what dates are open.

37. Will the government publish the Site Visit attendance roster?

Yes. It was added to the bidder’s library.

38. The GFE list nor the CFE list include a vehicular radio system. Are handheld radios the radio system he was referencing? If no, on what date after award would the vehicular radio systems be available for installation in a new vehicle?

Once the Phase has been completed and at the start of the new contract, 4 government provided radios will be provided to the contractor to have them install in the new contractor vehicles. PWS Appendix 4 will be updated to reflect the vehicle radios.

39. Will the government confirm that under FPCON Bravo only the fixed posts of IECP and BDOC require relief?

The government is unsure what is being asked. For lunch and personal breaks see CBA Section 1.2 and 15.4. Currently BDOC is relieved by the Flight Sergeant for personal breaks and has lunch in the BDOC. IECP is relieved by Patrol. Patrols do not require relief. They may have to stop their break to respond and then continue their break after the response is over.

40. Will the officers be required to drive off road, necessitating the vehicles to have four-wheeled drive?

There is minimal off road driving.

41. Does the current Contract Security Project Manager possess USAF instructor qualifications?

No

42. Does this mean that so long as a qualified officer is providing on-the-job training, a technically unqualified officer under instruction may serve on the post, or do we need to have three officers per post while someone is under

Yes. One certified person can provide supervision over one uncertified person.

instruction (i.e., two fully qualified officers and one under instruction)?

43. With regard to relief, are officers permitted to eat on station (i.e., at their desks or in the patrol vehicles)? If so, are they considered to be on post?

Yes. See the CBA.

44. Is a relief required during the paid 30-minute lunch break?

See the CBA. It is a business decision how employees are paid.

45. With regard to relief, is an SRT member able to cover a post while the officer is on break? If not, is the BDOC able to provide relief?

The government is unsure what is being asked. For lunch and personal breaks see CBA Section 1.2 and 15.4. Currently BDOC is relieved by the Flight Sergeant for personal breaks and has lunch in the BDOC. IECP is relieved by Patrol. Patrols do not require relief. They may have to stop their break to respond and then continue their break after the response is over.

46. Is the Flight Sergeant/Armorer dual-hatted as the locksmith?

No. A locksmith is not part of the PWS. A government employee is the locksmith for the base.

47. Are we required to provide a relief while an officer is using the restroom?

Yes for BDOC and IECP. See the CBA.

48. Are two officers patrolling together in one vehicle, or is there one officer per vehicle during patrols?

2 per vehicle.

49. Are reliefs required on every shift? Yes. See the CBA.

50. Is it acceptable for patrol officers to provide relief for to officers stationed at fixed posts during tours of duty?

The government is unsure what is being asked. For lunch and personal breaks see CBA Section 1.2 and 15.4. Currently BDOC is relieved by the Flight Sergeant for personal breaks and has lunch in the BDOC. IECP is relieved by Patrol. Patrols do not require relief. They may have to stop their break to respond and then continue their break after the response is over.

51. To confirm, the Flight Sergeant is an exempt position that falls outside of the CBA?

Yes. See the CBA.

52. To confirm only the back-up or temporary Flight Sergeants are covered by the CBA?

Back up Flight Sergeants are covered by the CBA. See the CBA.

53. Is the Flight Sergeant assigned 100 percent to the armory?

No. See the PWS.

54. Is the armory open 24 hours per day, or does the Flight Sergeant simply have access to the armory 24 hours per day?

It is open when required.

55. May the Flight Sergeant leave the armory to provide relief to other posts?

Yes. See question 54.

56. QA # 35 & 83 states that a normal shift is 8.5 hours which includes Guard Mount, weapons issue, and weapons/equipment turn in. The

Personnel need to show up 15 minutes prior to guardmount that starts on the hours. After workload data reflects 15 minutes for Guard Mount and 10 minutes for weapons/Gear turn in.

Is the additional time per shift 25 minutes or 30 minutes?

relieved from post on the hour they have 15 minutes to turn in their weapons and gear. It is a business decision how this is performed and priced in accordance with the CBA.

57. PWS 3.7.2 and 3.8 state that the quarterly planned and unplanned exercises and special events could require the recall of off duty personnel. How many additional personnel and hours are required per occurrence for these events, above the 7 personnel on shift at all times?

3 additional personnel are needed

58. Which posts and what training hours are considered Critical and Non-Critical?

BDOC and Flight Sergeant are critical positions. They have up to 60 days to get certified. SRT and IECP are non-critical positions.

59. Per the Workload Data by PWS paragraph, is the 2.2 Lautenberg training & 3.2 Use of Force training of 8 hours in addition to the PWS paragraph 4.0 training requirement of 8 hours per guard, 8 times a year? I.E. is total annual non-firearms qualification training per guard 64 hours per year or 72 hours per year?

Lautenberg and Use of Force training is 8 hours annually per guard.

60. Per Attachment #5, Workload Data by Work Item, top of Page 2, "Training of Each Type (excludes ADLS and Flight Training), 8 hours classroom, 96 hours per person. Per Attachment #5, Workload Data by PWS, page 11, item 4, Training is 8 hours per guard, x 8 classes a year or 64 hours. Is the Non-Range annual training 96 or 64 hours per person?

96 hours is all training lumped together.

There is 8 8-hour training days per person per year in class training. Rest of the hours are based on all other training.

61. Per Attachment #5, Estimated Workload Data, top of Page 1, "Flight training and ADLS training are conducted while on duty, and not included in the annual training time." Please confirm that this training is included in the 8,760 hours per year per post.

Yes

62. Per Attachment #5, Is the time required for the Standard Evaluation Written exam, Oral Exam, and Practical Exercise included in the regular post time of 8,760 hours per year for each post?

Yes. Stan Eval is done while on duty.

63. Per Attachment #5, PWS Required Exercises, FPCON Changes Exercises, and FPCON Changes Real World require 48 annual hours (16x3). Are these included in the normal duty hours of 8,760 per post for those employees that are working posts during the event?

48 hours are for people called in if they are off duty. It does not include people on duty.