Attachment 3 - Instructions and Basis of Award.pdf

Request for Quote

Solicitation PIID#

FA254327Q0003

1. GENERAL INFORMATION: This is a combined solicitation for commercial services prepared in accordance with the format in RFO 12.201-1(3), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ). By submission of a quote, the contractor accedes to all RFQ requirements. Contractors shall clearly identify any non-material exceptions to the notice terms and conditions and provide complete accompanying rationale. A quote that takes exception to any of the material terms and conditions will be considered unacceptable and will not be awarded. Only the solicitation packages of responsive offerors whose proposal contains all parts and requirements shall be evaluated.

The resultant award to two qualified respondents will be used by 460th Contracting

Squadron, Buckley Space Force Base, Colorado to establish a Blanket Purchase

Agreement (BPA) with a period of performance of up to 5 years. Please see 1.5. Period of

Performance below. This notice is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractors for this requirement.

The Government reserves the right not to award a contract as a result of this notice.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2026-01 effective 13

March 2026 and DFARS Change 5/7/2026 effective 7 May 2026.

1.1. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

CODE: 541620 – Environmental Consulting Services with a size standard of

$19,000,000.

1.2. EXTENT OF COMPETITION:

☒ Competitive Procedures

☐ Mandatory Source

1.3. TYPE OF CONTRACT: Firm Fixed Price, Blanket Purchase Agreement

1.4. REQUIREMENT DESCRIPTION: As specified within the Performance Work

Statement (PWS) (Attachment 1).

1.5. PERIOD OF PERFORMANCE: The anticipated period of performance below is subject to change depending on the solicitation schedule.

Blanket Purchase Agreement (5 years): 18 December 2026 – 18 December 2031

1.6. ISSUING OFFICE POINTS OF CONTACT:

Contracting Officer: Matthew Hagan, matthew.hagan.1@spaceforce.mil

Contract Specialist: Kayla Barnett, kayla.barnett.1@spaceforce.mil

1.7. SMALL BUSINESS SET-ASIDE: 100% Total Small Business Set Aside

1.8. DUE DATE: The Contractor shall submit its quote to the Issuing Office Points of

Contact in Section 1.6. via email NLT 5:00 PM MST 7 December 2026. Late quotes will be processed in accordance with RFO 52.212-1(c) Late Submissions, Modifications, Revisions, and Withdrawals of Offers.

1.9. PLACE OF PERFORMANCE: The Asbestos Survey Services Blanket

Purchase agreement will be performed at Buckley Space Force Base for 460 CES.

1.10. QUESTIONS: All questions regarding this solicitation shall be submitted via email no later than 5:00 pm MST on 13 November 2026 to the POCs at the email addresses provided above. Any questions shall be provided to the points of contact listed in Section 1.6. via email, using the excel template found in

Attachment 2 (Questions and Answers).

2. INSTRUCTIONS TO OFFERORS:

A. The quote submitted in response to this RFQ must be in compliance with the terms and conditions of the requirements as stated in the RFQ, attachments, and the PWS.

All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the quote, an unfavorable quote evaluation, or being deemed ineligible for award. The Government seeks to award to the two (2) Lowest Price

Technically Acceptable Offerors. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Government intends to make an award without discussions;

however, this does not preclude the Government from holding discussions if it is in the best interest of the Government.

B. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's quote.

mailto:matthew.hagan.1@spaceforce.mil mailto:kayla.barnett.1@spaceforce.mil

C. Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

D. Quote Preparation and Submission: Offerors shall complete and submit a quote with the following information: Cover Letter with total price calculated over all five years of performance, the pricing sheet (Section 12 of this document), and required contractor representations found in the cover solicitation document (Solicitation –

FA254327Q0003.pdf), and Technical Approach as identified in this RFQ. The details for assembly of the quote are identified below. Contractors shall address all contractor assumptions to the contracting officer through the questions and answers process prior to quote submission and shall take no exceptions. Offerors’ quotes shall be valid for 120 days after quote due date.

Section Evaluation Factor Title/RFQ Reference Page Limit

Volume I 1. Price Price Quote 10

Volume II 2. Technical Capability Schedule 10

*Page Limits are double sided

Details for assembly of the quote:

1. Quotes shall be electronic in a format readable by Microsoft Office applications 365 or later. Provide the quote on company letterhead.

2. Qualification statements/resumes and/or intent to sign letters, Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit. None of these items are required, but if they are included, they shall be submitted with

Volume III.

3. One page is 8.5 x 11-inches. Foldout pages, no larger than 8.5 x 14 inches (count as one side of a page) may only be used for large tables, charts, graphs, figures, and schematics and not for pages of text.

4. Pages shall be single line spaced; with a minimum 1-inch margin all around.

5. The font shall be no smaller than 10 point and no larger than 12-point for general text, text in tables, charts, graphs, and figures.

6. No condensed fonts allowed; Times New Roman or Arial font only.

7. Pages shall be numbered consecutively within each volume.

8. If page limits are exceeded, the excess pages shall not be read or considered in the evaluation of the quote.

9. Any deviation from the RFQ requirements and format may result in non-consideration of the quote. Offerors are responsible for ensuring that they submit their quote before the submission date and time deadline.

10. Acknowledge any solicitation amendments issued. If the solicitation is amended, the offeror is responsible for acknowledging receipt of the amendment prior to the hour and date specified in the amendment. Failure to acknowledge receipt of the amendment may result in rejection of your offer. Instructions on how to acknowledge receipt of the amendment will be contained in the amendment.

11. Prior to award, the offeror must complete and be active in the System for Award

Management, SAM.gov (https://www.sam.gov).

12. The Price Quote (Volume I):

• The Offeror shall submit a reasonable, complete, and balanced price quote.

The pricing information submitted should fully support the PWS requirements for every major functional element specified in the PWS.

• Pricing should be for each and every contract line item (CLIN) listed below:

• The Total Evaluated Price (TEP) shall be calculated as the sum of the

Offeror’s proposed prices for all five (5) years.

• All dollar amounts provided shall be rounded to the nearest dollar.

CLIN CLIN Description UOM Qty Unit Price Total Cost

CLIN 0001

Routine Asbestos Surveys & Bulk Testing (Up to 20 Samples/Call-Out IAW PWS 5.0 & 9.0) Each 14

CLIN 0002

Independent Asbestos Abatement Air Monitoring & Daily/Weekly Reporting (PWS 6.0) DAY 6

CLIN 0003

Emergency Call-Out Response (2-Hour On-Site Response IAW PWS 9.0) Each 2

Total

CLIN CLIN Description UOM Qty Unit Price Total Cost

CLIN 1001

Routine Asbestos Surveys & Bulk Testing (Up to 20 Samples/Call-Out IAW PWS 5.0 & 9.0) Each 14

CLIN 1002

Independent Asbestos Abatement Air Monitoring & Daily/Weekly Reporting (PWS 6.0) Day 6

CLIN 1003

Emergency Call-Out Response (2-Hour On-Site Response IAW PWS 9.0) Each 2

Total

CLIN CLIN Description UOM Qty Unit Price Total Cost

CLIN 2001

Routine Asbestos Surveys & Bulk Testing (Up to 20 Samples/Call-Out IAW PWS 5.0 & 9.0) Each 14

CLIN 2002

Independent Asbestos Abatement Air Monitoring & Daily/Weekly Reporting (PWS 6.0) Day 6

CLIN 2003

Emergency Call-Out Response (2-Hour On-Site Response IAW PWS 9.0) Each 2

Total

CLIN CLIN Description UOM Qty Unit Price Total Cost

CLIN 3001

Routine Asbestos Surveys & Bulk Testing (Up to 20 Samples/Call-Out IAW PWS 5.0 & 9.0) Each 14

CLIN 3002

Independent Asbestos Abatement Air Monitoring & Daily/Weekly Reporting (PWS 6.0) Day 6

CLIN 3003

Emergency Call-Out Response (2-Hour On-Site Response IAW PWS 9.0) Each 2

Total

CLIN CLIN Description UOM Qty Unit Price Total Cost

CLIN 4001

Routine Asbestos Surveys & Bulk Testing (Up to 20 Samples/Call-Out IAW PWS 5.0 & 9.0) Each 14

CLIN 4002

Independent Asbestos Abatement Air Monitoring & Daily/Weekly Reporting (PWS 6.0) Day 6

CLIN 4003

Emergency Call-Out Response (2-Hour On-Site Response IAW PWS 9.0) Each 2

Total

CLIN CLIN Description UOM Qty Unit Price Total Cost

CLIN 5001

Routine Asbestos Surveys & Bulk Testing (Up to 20 Samples/Call-Out IAW PWS 5.0 & 9.0)

Call- Out 7

CLIN 5002

Independent Asbestos Abatement Air Monitoring & Daily/Weekly Reporting (PWS 6.0) Day 3

CLIN 5003

Emergency Call-Out Response (2-Hour On-Site Response IAW PWS 9.0)

Call- Out 1

Total

Option Year 5 Six Month Extension

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

13. The Technical Approach Schedule (Volume II):

• Should be specific and complete in all areas of the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible.

the actual methodology you would use for accomplishing/satisfying the requirements. Address your technical solution for meeting or exceeding the

Government’s minimum performance or capability requirements. All of the requirements specified in the solicitation are mandatory. By submitting a quote, the Offeror is representing that their firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

• Offerors shall outline how much notice they need for each call placed under this BPA and what the schedule is. They shall also detail how they will execute the call. The details regarding this requirement can be found in the attached PWS (Attachment 1).

3.0 BASIS OF AWARD

A. Award will be made in accordance with the basic contract procedures; these procedures will be specified in the RFQ, to the Offerors whose quote results in the two (2) Lowest Price Technically Acceptable offers to the Government.

A contract may be awarded to the Offeror who is deemed responsible IAW

RFO 9.1, as supplemented, whose quote conforms to the RFQ’s requirements

(to include all stated terms, conditions, representations, certifications, and all other information required by the RFQ instructions) and is evaluated to be the two (2) Lowest Price Technically Acceptable offers.

B. Methodology: The Government shall conduct the evaluation in a phased approach as follows:

• Step 1: First, the Government shall review and evaluate the two (2) lowest price quotes received (Volume I).

• Step 2: The Government will review the t w o ( 2 ) lowest priced Offeror’s

Technical Approach (Volume II) as technically “Acceptable” or

“Unacceptable”. Any Offeror’s Technical Approach rated “Unacceptable”, will render the entire quote ineligible for award. The Government will not evaluate the offer further if the Offeror’s quote is rated as technically “Unacceptable.”

• Step 3: If the two (2) lowest priced quotes are determined to be technically

“acceptable”, the evaluation process will end, and the resultant awards will be issued the offerors.

• Step 4: If the (2) two lowest priced quotes are determined to be technically

“unacceptable” or the past performance is “unacceptable”, the next lowest priced quote will be evaluated. This process will be repeated until the two (2) lowest priced quotes are determined technically “acceptable” as well as having

“acceptable” past performance.

C. The Government intends to make award based on the initial quote submissions without conducting discussions. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold discussions if, during the evaluation, it is determined to be in the best interest of the Government. Exchanges, consisting of clarifications and/or discussions, are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time. Exchanges may be conducted with one, some or all offerors, as the Government is not required to conduct exchanges with any or all contractors responding to this RFQ. Post-selection exchanges, if any, with the quoted best value Offeror shall not constitute a competitive range determination and shall not otherwise entitle other contractors, if any, to an opportunity to revise quotes.

D. Once the Government determines the two (2) Lowest Price Technically

Acceptable Offerors, the Government reserves the right to have exchanges with only those Offerors to address any issues, if necessary, and finalize the contract with those Offerors. If the parties cannot successfully resolve outstanding issues, as determined pertinent at the sole discretion of the Government, the Government may hold exchanges with the next lowest priced offeror, based on the original analysis, and address any necessary issues with that Offeror. If the Government begins exchanges with the next lowest priced Offeror, no further exchanges with the previous Offeror will be entertained until after award.

E. Evaluation Factors:

The following factors shall be used to evaluate offers:

• Factor 1: Price

• Factor 2: Technical Approach

1. Factor 1 – Price: Adequate price competition is anticipated and exists if two or more responsible Offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Offeror’s Total Evaluated Prices

(TEPs) will be evaluated for price reasonableness, completeness, and balance. The

Government may compare Offeror TEPs to the Independent Government Estimate

(IGE) or may use other price analysis techniques. The Government may request other than certified cost and pricing data prior to award in order to determine price reasonableness. Failure to provide adequate cost and pricing data upon request of the Government may disqualify a contractor from award. The lowest priced offer received that is deemed responsible will be evaluated first for technical acceptability.

• Completeness: The Government will evaluate Offerors’ price quotes for completeness. The Offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume, and between the initial quote, and any revisions thereto and to determine the extent to which all the price elements have been addressed.

The review will determine the adequacy of the Offeror’s quote in addressing and fulfilling the RFQ requirements.

• Reasonableness: The Government will evaluate Offerors’ price quotes for reasonableness. For a price to be reasonable, it must represent a price to the

Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques.

• Unbalanced pricing: The Government will evaluate Offerors’ price quote for balance. Offerors are cautioned against submitting an offer that contains unbalanced pricing. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items and annual periods of performance. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the

Government.

2. Factor 2 – Technical Approach: The following technical ratings shall be used in the evaluation of Factor 2: Technical Approach. The Government will evaluate each focus area to provide one combined rating for Factor 2. If any focus areas are found to be unacceptable, the entire Technical Approach will be evaluated as unacceptable. The Government will evaluate the Offeror’s written technical quote to the PWS tasks and focus areas. Offeror’s quote shall demonstrate a comprehensive understanding of the nature and scope of the work required.

Offeror’s written technical approach is identified in the below areas.

Technical Ratings Description

Acceptable

Quote meets the requirements as set forth in the PWS tasks and focus areas. Offeror’s quote shall demonstrate a comprehensive understanding of the nature and scope of the work required.

Unacceptable Quote does not meet requirements of the RFQ and contains one or more deficiencies. Quote is un-awardable.

• Technical Capability: The Government will evaluate the Offeror’s understanding of the technical approach to accomplish the requirements of the PWS as identified. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the technical focus area. Address your technical solution for meeting or exceeding the

Government’s minimum performance or capability requirements as specified in the attached PWS (Attachment 1).