FA254324Q0057 460 CES Alerton Software Upgrade QandA 9.26.24.pdf
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This document is a set of Questions and Answers (Q&A) related to a Request for Quote (RFQ) for a software upgrade to the Alerton Compass Ascent Compass 2.1 system at Buckley Space Force Base. The government requires a one-year subscription for the proprietary software license to update their Heating, Cooling, and Ventilation (HVAC) automation control system that has reached end-of-life.
The RFQ specifies the software must comply with UL-1981 standards for Central-Station Automation Systems Certification. Respondents must be Alerton authorized to sell, install, and service Alerton products, and provide a statement of work, quote, warranty details, and company information. Questions are due by 2:00 PM MDT on 9/25/2024, and responses are due by 12:00 PM MDT on 9/26/2024. The upgrade is expected to be delivered within 15 days of the order. There are no specific training, cybersecurity, or integration requirements beyond the software upgrade.
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Buckley SFB
460 CES Alerton Software Upgrade
FA254324Q0057Q&A
26 September 2024
1. Could you provide the name of the incumbent contractor currently maintaining the Alerton system?
a. N/A
2. What is the contract number and total value of the existing Alerton software support contract?
a. N/A
3. Are there specific new features in Compass Ascent Compass 2.1 that are driving this upgrade from version 1.5.1?
a. Version 1.5.1 is outdated, and no longer supported by Alerton.
4. Approximately how many HVAC control points need to be mapped in the new system?
a. There are 32 HVAC control points.
5. Are there any custom graphics or user interface requirements beyond standard
Alerton offerings?
a. There are no custom graphics nor user interface requirements beyond standard Alerton offerings.
6. What is the expected level of effort for commissioning and testing? Are there specific acceptance criteria?
a. One full day is estimated but no longer than two days for commissioning and testing. There are no specific acceptance criteria beyond commissioning and testing of all control points and graphics.
7. Can you specify the required specifications for the backup maintenance computer?
a. Computers will be identical for the primary and backup; HP Probook 640 G8. These are already in government possession.
8. Are there any cybersecurity requirements beyond UL-1981 compliance?
a. There are no cybersecurity requirements beyond UL-1981 compliance.
9. Will the government provide access to current system documentation, or is documentation update part of the scope?
a. The government can provide current system documentation if it is required for installation, commissioning and testing of the new software.
10. Are there specific training requirements for government personnel on the new system?
a. There are no specific training requirements for government personnel on the new system. Training will be required only for newly hired government personnel.
11. Is there an option for multi-year pricing or extended support beyond the initial one-year subscription?
a. No.
12. Are any HVAC hardware upgrades planned that might impact this software upgrade?
a. There are no HVAC upgrades planned that would impact the software upgrade.
13. What is the expected timeline for system cutover and any potential downtime during the upgrade?
a. Expected timeline of one day with no more than two days estimated.
Downtime would be five minutes that will involve a reboot of the system.
HVAC equipment should not be affected.
14. Are there specific reporting requirements or integrations needed with other facility management systems?
a. There are no specific reporting requirements or integrations needed with other facility management systems.
File details come from the government source that posted it. Updated .