Alerton Software Upgrade SOW 24 Sep 24.pdf

STATEMENT OF WORK

HVAC Automation Control System Licensing

Upgrade Buckley Space Force Base, CO 80011

24 September 2024

Introduction and Overview

The government requires the Alerton Compass Ascent Compass 2.1: The government requires the proprietary software license subscription to update their automation control system associated with their Alerton Heating, Cooling and Ventilation (HVAC) operating systems that have reached the end of their life cycle. This upgrade will comply with UL-1981 standards that govern the Central-Station Automation Systems Certification Program and is specifically focused on the Energy Management Control System (EMCS) for the area in which this system is located. The scope includes the following:

- Upgrade to the existing software license (Alerton 1.5.1).

- Configure the database and map the HVAC control points to the upgraded software.

- Load updated graphics into the system.

- Commission and test the upgraded system for full functionality.

- Provide a backup maintenance computer to ensure operational redundancy.

Requirements

Contractor must be authorized to sell, install, and service Alerton products.

The contractor will supply a one-year subscription following installation of software upgrade.

The Alerton Compass 2 software licensing upgrade will enhance the Building Automation System by providing software updates that simplify the installation and configuration of HVAC control components.

The SSL Secured Online Remote Diagnostics system, which enables fast problem resolution and system diagnostics, cannot be utilized.

The system must stay operational during the upgrade and notify the government if and when any system downtimes are possible.

The government will provide an escort to the contractor personnel during the upgrade process.

The contractor will submit a detailed service report to the government POC and the contracting officer within 15 calendar days following the upgrade. This report will cover security patching, diagnostics, system grooming, software upgrades, and any problem resolution completed during the upgrade process.

The contractor will supply a minimum one-year commercial warranty following installation of software upgrade.

Federal Holidays The contractor will not schedule on-site visits on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

Security Requirements

The Contractor shall comply with all BSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior government authorization.

Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

Base Access

All large commercial or delivery/contract vehicles will enter through the designated LVIP. Vehicles subject to search are defined as any vehicle with three or more axles, any marked contractor vehicle, any contractor vehicle towing an enclosed trailer or enclosed truck bed. All contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

Contract Personnel Requirements

The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Reporting Requirements

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Physical Security

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

Heightened Security and Force Protection Conditions (FPCONs)

During times of heightened security, entry onto and around the base will be significantly restricted. The Contractor shall make concessions for potential delays caused by security measures and will ensure that timely and successful completion of scheduled duties is accomplished.

OPSEC

The Contractor executing the Contract, will not have access to any form of critical information or activities in performance of the contract. The Contractor will return all building plans, diagrams, blueprints, maps, and other infrastructure information, if provided by 460 CES. 460 CES will account for materials and ensure destruction is consistent with OPSEC measures as needed.

Safety Requirements and Reports

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

Contractor Registration

The contractor must have current registration though System for Award Management (SAM), www.sam.gov. Contractor shall be required to invoice through the Wide Area Workflow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award.

Quality Assurance

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this SOW.

http://www.sam.gov/ https://wawf.eb.mil/