AOI 2_Attachment 2_In Processing Packet.pdf

Traveler's Name:

Traveler's SSN: Order #: YES NO N/A

DATA MASKED Information-Does voucher or supporting documents contain data masked (classified) information? Was any portion of your travel to/from a data masked (classified) location?

2 Is your personal information correct and legible? (Name, grade, SSN, mailing address, email address and phone number)

3 Does the travel order number on the voucher match the travel order number filed with the voucher?

Is itinerary correct and legible to include verification of dates traveled, places, modes of travel, reasons for stops, lodging costs and POC/Terminal mileages (if applicable)?

5 Split disbursements are mandatory for Government Travel Charge Card (GTCC) holders. Is split disbursement amount identified?

6 Are previous advances claimed on the DD Form 1351-2 (Annotated in Block 9)?

7 Are your dependents listed on DD Form 1351-2 and is the accompanied or unaccompanied block checked? Does this information match your orders?

8 Did you check Block 16, POC Travel? Check appropriate block (Owner/Operator or Passenger)

Are all expenses claimed and required receipts attached to include itemized lodging and any expense $75.00 or more? Use DD Form 1351-2C for additional expenses. If you are missing receipts for any expense claimed, use a local "missing receipt form" (obtained from The Finance Office).

10 Are Non-Availability Statements or Contract Quarters Authorization numbers attached for off-base lodging not authorized in orders? (if applicable)

11 If you shipped a vehicle at government expense, is DD Form 788 (front and back) with appropriate signatures attached?

12 For Personally Procured Moves (PPM), did you attach TMO required worksheets?

Are you claiming expenses not authorized in your orders? Did the approving official print name, sign, list telephone number, date DD Form 1351-2 in Block 21a? Did they specify what reimbursable expense(s) they're approving and annotate on the DD Form 1351-2 in Block 29? (MANDATORY, if you claim expenses not authorized in orders)

14 Are copies of travel orders attached to include amendments? NOTE: Front and back of orders (if applicable) are required.

If TDY enroute and leave was taken, Is any period(s) of leave taken while at the TDY enroute location annotated on the voucher to prevent the payment of Per Diem while on leave? Is the leave form(s) approved by the TDY Commander attached?

16 Did you sign and date the DD Form 1351-2? (MANDATORY)

If this is your first Permanent Duty Travel (PDT), ensure you establish your travel payment account information by completing SF 1199A or FMS 2231.

NOTE: You cannot be reimbursed for travel expenses until this information is provided.

For TDY enroute only:

1) If locations listed are not on orders, are amendments attached or variations authorized?

2) If TDY was LESS THAN 12 hours, did you claim actual meal cost in reimbursable expenses?

19 Did you complete the PDT arrival worksheet and included it with your voucher?

Traveler's signature: Date:

YES NO N/A

DATA MASKED Information-Does voucher or supporting documents contain data masked (classified) information that needs to be submitted on an AF Form 32? (refer to AFFSC- Base Level Business Rules) If so, remove classified data, complete AF Form 32 and submit via FM Workflow.

Verification check - has the customer completed requirements listed above? Are all expenses claimed and required receipts attached to include itemized lodging and any expense $75.00 or more? If not, RETURN VOUCHER TO CUSTOMER

3 Is the voucher date stamped?

4 Split Disbursements are mandatory for GTC holders. Is split disbursement amount identified?

5 Is the member's banking account information built in RTS? If not, attach SF 1199A or FMS 2231.

Is the PDT arrival worksheet attached and dates verified against itinerary? Has member provided current mailing address for their W-2 and a valid email address for payment/debt notification?

For Ret/Sep final vouchers, have DJMS, RTS and DTS been checked for outstanding debts? Ref: AFMAN 65-116V1, Para 69.14.3. If debts are found document them and include in the voucher submission to AFFSC with a screen shot from DJMS showing outstanding debt amount. The remaining debt will be collected from any amounts due the member for transportation of dependents, shipment of personal property, and separation travel (officers only).

8 Are copies of the travel orders attached (to include amendments)? NOTE: Front and back page of orders are required.

9 Are orders properly certified and the line of accounting legible?

For TDY enroute only:

1) Are meal statements on all orders validated for accuracy to ensure computation of correct daily per diem? Are CED order meal statements circled or underlined?

2) If member is entitled to FSA (for TDY over 30 days), advise member to submit a DD Form 1561 with the voucher and provide the location of dependents.

3) Are FSR and PSR annotated and legible?

4) Verifed TDY obligation has been recorded in the accounting system.

Checklist audited by (Printed Name): Date:

Checklist audited by (Printed Name): Date:

Privacy Act-1974 as amended applies to this memo. This memo may contain information which must be protected IAW AFI 33-332 and DoD Regulation 5400.11 and is for Official Use Only (FOUO)

Version 1 Nov '17

Active Duty PDT Entitlements (PDT, PPM, TLE, Dep Tvl, etc.) Checklist

CUSTOMER USE

FINANCE USE ONLY

* TO BE CONSIDERED A VALID RECEIPT IT MUST SHOW THE COMPANY NAME, DATE SERVICES WERE PROVIDED, UNIT PRICE OF ITEM/SERVICE, AMOUNT "PAID" AND "AMOUNT DUE" OF $0.00 OR EVIDENCE OF PAYMENT

* ONLY ONE COPY OF THE TRAVEL VOUCHER, ORDERS AND RECEIPTS ARE REQUIRED WITH THIS CHECKLIST

* IT IS YOUR RESPONSIBILITY TO RETAIN A COPY OF THE TRAVEL VOUCHER, ORDERS, AND RECEIPTS. THE FINANCE OFFICE DOES NOT RETAIN COPIES.

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Version 1 Nov ‘17

PDT ARRIVAL WORKSHEET ORG Code_________

Authority: 5 USC Section 5701, 37 USC Section 404-427, 5 USC Section 301, DoDFMR 7000.14-R, Vol. 9, and EO 9397 Routine Use: Disclosures are permitted under 5 USC 552a(b), Privacy Act of 1974, as amended. In addition, information may be disclosed to the IRS for travel allowances, which are subject to Federal income taxes, and for any DoD “Blanket Routine Use” as published in the Federal Register.

Disclosure: Voluntary; however, failure to furnish the information requested may result in total or partial denial of the amount claimed

SSN ______________________ Name ______________________________ Grade _________

Unit __________________ Office Symbol ___________ Duty/Home Phone ______________

Final out date_________ Date departed last duty station ___________ Port call date ___________ If applicable, explain delays between final-out and port call / DDLDS (e.g. mass out processing, leave taken prior to departure, holidays, etc.): ___________________________________________________ Date arrived new station ____________ Date “Signed into” station/available for duty______________ Was leave taken upon arrival? Yes No

PART A. BAH/OHA/FSH CERTIFICATION STATEMENTS

I certify that (please initial beside the statement(s) that apply or put N/A):

1. My dependent(s) is/are residing in Gov Family Quarters (NOTE: Privatized Housing is not Gov Quarters)......_______

My dependent(s) was/were assigned to quarters on…….….……………………………………………….……_______

2. I have a unique situation not mentioned (e.g. dependents are in various locations, moved at personal expense, etc.):

Please explain unique situation here, if applicable:

3. I certify I currently reside in: Dorms Gov’t Base/Leased Housing Privatized Base Housing Off-base Billeting/Temp Ldg Effective Date: ______________ NOTE: * Billeting/TLF is not classified as “Gov't Base Housing”.

4. Dependent certification:

Name of Primary Dependent Relationship Date of Marriage/Birth ***If claiming ONLY a child as primary dependent, whom is the child residing with (ex-spouse, grandparent, etc)?

NOTE: *If child resides with a Military member, please provide his/her Name, SSN, and duty location below.

Name: _______________________________ SSN: _______________________ Duty Location: _______________________

PART B: DISLOCATION ALLOWANCE (DLA) CERTIFICATION STATEMENTS

NOTE: * DLA is not payable to first duty assignment for single members (JTR 5442.3.1).

I certify that (Please initial beside the applicable items).

1. I am married to another military member and we relocated at (Same time | Separate times )……………..._______

a) We lived in the (Same | Different ) household at old PDS………………………………………………_______

b) We live in the (Same | Different ) household at new PDS……………………….………………………_______

c) We were stationed at different PDSs before relocating to new PDS………………….…………………….._______

d) We married en route to new PDS (not married at last PDS)…………………………….……………………_______

2. Single or unaccompanied members with dependents must certify they will not be assigned permanent Gov’t quarters to receive Single rate DLA (Gov’t quarters includes: Dorms, Gov’t base housing, Gov’t leased housing):

a) I am E4-or-above w/3+ yrs service w/o dependents and will not be assigned permanent Gov’t qtrs (see note 1):_______ NOTE 1: Mbr whose dependent(s) have not/will not relocate are considered “w/o dep’s” for DLA purposes.

b) I am E4-or-below w/less than 3 yrs service w/o dependents and will not be assigned permanent Gov’t qtrs. (see note 2):_______ NOTE 2: E4 and below w/less than 3 yrs service w/o dependents requires a letter signed by the Commander/Designee at new duty station.

PART C: *****OCONUS ONLY*****

Date Arrived in Country:………………………_____________________ JTR Location..………………_____________________

I certify that (please fill in the blank or initial, as applicable, beside the statement(s) that apply or put N/A):

1. I traveled with _____ dependents authorized on my PCS orders.

2. I am claiming _____ dependents, authorized on my orders and living with me for COLA purposes. (NOTE: report changes to the FSO immediately)

3. I am currently serving an Accompanied/Unaccompanied Tour _____ (if Unaccompanied, no COLA for dependents at PDS)

I certify the above information is true and correct:

Signature: ________________________________________________ Date: ________________

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TRAVEL VOUCHER OR SUBVOUCHER

Read Privacy Act Statement, Penalty Statement, and Instructions on back before completing form. Use typewriter, ink, or ball point pen. PRESS HARD. DO NOT use pencil. If more space is needed, continue in remarks.

1. PAYMENT SPLIT DISBURSEMENT: The Paying Office will pay directly to the Government Travel Charge Card (GTCC) contractor the portion of your reimbursement representing travel charges for transportation, lodging, and rental car if you are a civilian employee, unless you elect a different amount. Military personnel are required to designate a payment that equals the total of their outstanding government travel card balance to the GTCC contractor.

NOTE: A split disbursement is only necessary when a GTCC is used while on official travel for the Government.

Electronic Fund Transfer (EFT)

Payment by Check Pay the following amount of this reimbursement directly to the Government Travel Charge Card contractor:

2. NAME (Last, First, Middle Initial) (Print or type) 3. GRADE 4. SSN 5. TYPE OF PAYMENT (X as applicable)

TDY

PCS

Dependent(s)

Member/Employee

Other

DLA

6. ADDRESS. a. NUMBER AND STREET b. CITY c. STATE d. ZIP CODE

e. E-MAIL ADDRESS 10. FOR D.O. USE ONLY

7. DAYTIME TELEPHONE NUMBER &

AREA CODE

8. TRAVEL ORDER/AUTHORIZATION

NUMBER

9. PREVIOUS GOVERNMENT PAYMENTS/

ADVANCES

a. D.O. VOUCHER NUMBER

11. ORGANIZATION AND STATION b. SUBVOUCHER NUMBER

12. DEPENDENT(S) (X and complete as applicable) 13. DEPENDENTS' ADDRESS ON RECEIPT OF ORDERS (Include Zip Code)

c. PAID BY

ACCOMPANIED UNACCOMPANIED

a. NAME (Last, First, Middle Initial) b. RELATIONSHIP c. DATE OF BIRTH

OR MARRIAGE

14. HAVE HOUSEHOLD GOODS BEEN SHIPPED?

(X one) d. COMPUTATIONS

YES NO (Explain in Remarks)

15. ITINERARY c.

MEANS/

MODE OF

TRAVEL

d.

REASON

FOR

STOP

e.

LODGING

COST

f.

POC

MILES

a. DATE b. PLACE (Home, Office, Base, Activity, City and State;

City and Country, etc.)

DEP

ARR

DEP

ARR

DEP

ARR

DEP

ARR

DEP

ARR

DEP e. SUMMARY OF PAYMENT

ARR (1) Per Diem

DEP (2) Actual Expense Allowance

ARR (3) Mileage

16. POC TRAVEL (X one) OWN/OPERATE PASSENGER 17. DURATION OF TRAVEL (4) Dependent Travel

18. REIMBURSABLE EXPENSES

12 HOURS OR LESS

MORE THAN 12 HOURS

BUT 24 HOURS OR LESS

MORE THAN 24 HOURS

(5) DLA

a. DATE b. NATURE OF EXPENSE c. AMOUNT d. ALLOWED (6) Reimbursable Expenses

(7) Total 0.00

(8) Less Advance

(9) Amount Owed 0.00

(10) Amount Due

19. GOVERNMENT/DEDUCTIBLE MEALS

a. DATE b. NO. OF MEALS a. DATE b. NO. OF MEALS

20.a. CLAIMANT SIGNATURE b. DATE

c. REVIEWER'S PRINTED NAME d. SIGNATURE e. TELEPHONE NUMBER f. DATE

21.a. APPROVING OFFICIAL'S PRINTED NAME b. SIGNATURE c. TELEPHONE NUMBER d. DATE

22. ACCOUNTING CLASSIFICATION

23. COLLECTION DATA

24. COMPUTED BY 25. AUDITED BY 26. TRAVEL ORDER/

AUTHORIZATION POSTED BY

27. RECEIVED (Payee Signature and Date or Check No.) 28. AMOUNT PAID

DD FORM 1351-2, MAY 2011 PREVIOUS EDITION IS OBSOLETE. Exception to SF 1012 approved by GSA/IRMS 12-91.

Adobe Professional 8.0

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PRIVACY ACT STATEMENT

AUTHORITY: 5 U.S.C. Section301; Departmental Regulations; 37 U.S.C. Section 404, Travel and Transportation Allowances, General; DoD Directive 5154.29, DoD Pay and Allowance Policy and Procedures; Department of Defense Financial Management Regulation (DoDFMR) 7000.14.R., Volume 9;

and E.O. 9397 (SSN), as amended.

PRINCIPAL PURPOSE(S): To provide an automated means for computing reimbursements for individuals for expenses incurred incident to travel for official Government business purposes and to account for such payments.

Applicable SORN: T7333 (http://privacy.defense.gov/notices/dfas/T7333.shtml).

ROUTINE USE(S): Certain "Blanket Routine Uses" for all DoD maintained systems of records have been established that are applicable to every record system maintained within the Department of Defense, unless specifically stated otherwise within the particular record system notice. These additional routine uses of the records are published only once in each DoD Component's Preamble in the interest of simplicity, economy, and to avoid redundancy. Applicable SORN: http://dpclo.defense.gov/privacy/SORNs/component/dfas/preamble.html.

DISCLOSURE: Voluntary; however, failure to furnish the requested information may result in total or partial denial of the amount claimed. The Social Security Number is requested to facilitate the possible collection of indebtedness or credt to the DoD traveler's pay account for any residual or shortage.

PENALTY STATEMENT

There are severe criminal and civil penalties for knowingly submitting a false, fictitious, or fraudulent claim (U.S. Code, Title 18, Sections 287 and 1001 and Title 31, Section 3729).

INSTRUCTIONS

ITEM 1 - PAYMENT ITEM 15 - ITINERARY - SYMBOLS

Member must be on electronic funds (EFT) to participate in split 15c. MEANS/MODE OF TRAVEL (Use two letters) disbursement. Split disbursement is a payment method by which you may elect to pay your official travel card bill and forward the remaining GTR/TKT or CBA (See Note) - T Automobile - A settlement dollars to your predesignated account. For example, Government Transportation - G Motorcycle - M $250.00 in the "Amount to Government Travel Charge Card" block Commercial Transportation Bus - B means that $250.00 of your travel settlement will be electronically sent (Own expense) - C Plane - P to the charge card company. Any dollars remaining on this settlement Privately Owned Rail - R will automatically be sent to your predesignated account. Should you Conveyance (POC) - P Vessel - V elect to send more dollars than you are entitled, "all" of the settlement will be forwarded to the charge card company. Notification: you will Note: Transportation tickets purchased with a CBA must not be receive your regular monthly billing statement from the Government claimed in Item 18 as a reimbursable expense.

Travel Charge Card contractor; it will state: paid by Government, 15d. REASON FOR STOP$250.00, 0 due. If you forwarded less dollars than you owe, the statement will read as: paid by Government, $250.00, $15.00 now Authorized Delay - AD Leave En Route - LV due. Payment by check is made to travelers only when EFT payment Authorized Return - AR Mission Complete - MC is not directed. Awaiting Transportation - AT Temporary Duty - TD

Hospital Admittance - HA Voluntary Return - VR Hospital Discharge - HD

REQUIRED ATTACHMENTS

ITEM 15e. LODGING COST

1. Original and/or copies of all travel orders/authorizations and Enter the total cost for lodging.

amendments, as applicable.

2. Two copies of dependent travel authorization if issued. ITEM 19 - DEDUCTIBLE MEALS

3. Copies of secretarial approval of travel if claim concerns parents Meals consumed by a member/employee when furnished with or who either did not reside in your household before their travel and/or without charge incident to an official assignment by sources other than will not reside in your household after travel. a government mess (see JFTR, par. U4125-A3g and JTR, par.4. Copy of GTR, MTA or ticket used.

5. Hotel/motel receipts and any item of expense claimed in an C4554-B for definition of deductible meals). Meals furnished on amount of $75.00 or more. commercial aircraft or by private individuals are not considered

6. Other attachments will be as directed. deductible meals.

29. REMARKS

a. INDICATE DATES ON WHICH LEAVE WAS TAKEN:

b. ALL UNUSED TICKETS (including identification of unused "e-tickets") MUST BE TURNED IN TO THE T/O OR CTO.

12. (cont'd) Additional Dependents:

NAME DOB:

DOB:

DOB:

DOB:

RELATIONSHIP

DD FORM 1351-2 (BACK), MAY 2011

NAME

NAME

NAME

RELATIONSHIP

RELATIONSHIP

RELATIONSHIP