Attachment__1_SABER_SOW_2015.doc

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

45th SPACE WING 45th CIVIL ENGINEER SQUADRON Patrick AFB, Florida Jan 2015

SECTION C

TABLE OF CONTENTS

SECTION

TITLE

PAGE

C-I

MISSION REQUIREMENTS

Patrick AFB MISSION

SABER ROLE

PARTNERING

C-II

SPECIFIC REQUIREMENTS

SCOPE OF WORK

CONSTRUCTION TASK CATALOG (CTC)

SABER WORK PROCESS

MINIMUM DESIGN

DESIGN SUBMITTALS

SUBMITTAL PROCESS

SABER CONSTRUCTION

PROJECT ACCEPTANCE

C-III

CONTRACTOR’S RESPONSIBILITIES

GENERAL

CONTRACTOR PERSONNEL

CONTRACTOR PROVIDED

EQUIPMENT/MATERIAL/SERVICES

SAFETY ASSURANCE

LAWS AND REGULATIONS

PERMITS

SECURITY REQUIREMENTS

WORK IN SECURITY AREAS

TMAP (AFI 33-219)

AIRFIELD REQUIREMENTS

PRESERVING

HISTORICAL/

ARCHAEOLOGICAL FINDS

INTERRUPTION OF UTILTITY SERVICES

EQUIPMENT ON SITE

TEMPORARY FACILITIES/CONTROLS

CUTTING, PATCHING, TOUCH-UP, & RPR

NOISE CONTROL

ELEVATORS

TRUCKING

HOUSEKEEPING

QUALITY IMPROVEMENT

C-IV

GOVERNMENT’S RESPONSIBILITIES

GFE/GFM (Patrick/Cape)

GOV’T FURNISHED FACILITIES,

Patrick AFB

C-V

APPLICABLE SPECIFICATIONS, CODES,

TECHNICAL REFERENECES AND FORMS

REFERENCED SPECIFICATIONS

TECHNICAL REFERENCES/CODES

ENVIRONMENTAL SAFETY &

HEALTH

AIR FORCE TRAFFIC AND SAFETY

PROGRAM (AFI 91-207)

TECHNICAL EXHIBITS

TE-1

BID DOCUMENTS/CD

SECTION C-I

MISSION REQUIREMENTS

1.0 Patrick AIR FORCE BASE MISSION: 45th SPACE Wing (45SW) at Patrick Air force Base (AFB), Florida is one of six wings in the Air Force Space Command (AFSPC) delivering assured space launch, range, and combat capabilities for the nation.

1.1 Reserved

1.2 SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER) ROLE: The SABER program is a tool the 45th Civil Engineering Squadron utilizes to expedite design efforts and accomplish minor construction, maintenance and repair projects in support of the mission of 45th SW at Patrick Air Force Base (PAFB), Cape Canaveral AFS (CCAFS) and other Geographically Separated Units (GSU). Because of its vital role in mission accomplishment, the contractor shall produce high quality work in a timely manner. To ensure the success of its role, the contractor shall provide all personnel (managerial, administrative, technical, etc.), equipment, tools, materials, supervision, items, and services necessary to perform SABER requirements as defined in this Statement of Work (SOW), except as specified in Section IV, Government Responsibilities. Approximately 90% of the work will be on PAFB, Florida, with provisions to include approximately 10% of the work at CCAFS, and auxiliary sites in Florida.

1.3 PARTNERING: To successfully accomplish the mission, the Government and the Contractor will develop and maintain an open relationship. This open relationship and the recognition that each partner is an expert in their own right are the keys to a successful partnership. Based on the recognition that the contractor is an expert in accomplishing SABER requirements, the government encourages the contractor to propose any innovation that may lead to increased efficiencies and/or performance.

SECTION C-II

SPECIFIC REQUIREMENTS

2.0 SCOPE OF WORK: SABER is a broad range of non-complex minimum design efforts for minor construction, maintenance and repair projects on military real property at Patrick AFB and Cape Canaveral AFS and its GSU’s. The performance of SABER requirements shall meet the standards of Technical Exhibit 1, Technical Specifications. SABER consists of two major areas: SABER Project Estimating (SPE) and SABER Construction.

2.1. Deleted.

2.2 Construction Task Catalog (CTC): The CTC consists of the Pre-Priced, Alternate Priced (which includes Non-Priced Items and Alternate Priced Items), and Trades (labor) Books that incorporates line items to be used in the execution of work under this contract.

2.2.1 Pre-Priced Book (PPB): The PPB contains pricing information for the description of work to be accomplished in the unit of measure specified, referred to as the Construction Task Catalog published by the Gordian Group Inc located at The Gordian Group, 140 Bridges Rd, Suite E., Mauldin, South Carolina 29662., 1(877) 467-3426. It is numbered under the Construction Specification Institute's (CSI) MasterFormat. Division 1 through 44 shall be used by the Government and the Contractor to develop estimates and negotiate proposals (modifications/change orders included) for each task order. The Contractor shall update yearly the Government’s cost estimating database with the most current edition and also provide hard and soft copies of the CTC. Unit prices of Pre-Priced line items in the CTC may include material, labor and equipment costs.

2.2.2 Alternate Priced Book (APB): Includes Non-Priced Items and Alternate-Priced Items.

2.2.2.1 Non-priced Item (NPI’s): NPI’s are line items that are not listed or accurately described in the CTC. The contractor shall provide a minimum of three quotes of installed costs, to include freight and delivery. Quotes must be provided on company letterhead with a point of contact to verify the quoted price to keep as a matter of record. The Contractor shall certify that the three quotes submitted are the three lowest quotes obtained for the proposed project. The unit cost shall reflect the material, labor, and equipment cost separately for that item installed, inclusive of any freight or delivery charges to the construction site. The Contractor’s pricing coefficient bid for pre-priced items will be applied to non-priced items. NPI’s shall be so noted on each task order.

2.2.2.2 Alternate-priced items (API’s): Non-Priced Items (NPI’s) that have been evaluated, negotiated, and accepted by the Government, and incorporated by modification to the contract. The line item shall be then categorized as an API for task orders. The Contractor is responsible for updating and providing the most current API database to the Government.

2.2.3 Deleted.

2.2.4 The Contractor shall not use Davis-Bacon wage rates in combination with items in the CTC that are inclusive of material only unless otherwise approved by the Contracting Officer. The only exception is the labor costs associated with an NPI. If a CTC line item includes labor, the contractor is still responsible to pay the Davis Bacon wage rates. Differences between the CTC and Davis Bacon wage rates in regards to labor will be accounted for in the contractor’s co-efficient.

2.3 Deleted.

2.4 SABER WORK PROCESS:

2.4.1 Since the primary purpose of the SABER program is to expedite the contract award of Civil Engineering requirements, Contractor responsiveness under the terms of this contract is paramount. Once the Contractor is notified by the Contracting Officer or designated representative of a project requirement in the form of a “Task Order”, they are expected to expeditiously schedule a joint scope site visit within 3 days of the formal RFP.

2.4.2 The Contractor will receive from the Government a Statement of Objectives (SOO), to describe the scope in general terms. The Contractor may also be provided as-built drawings, CADD files (if available), list of users/technical points of contact, and a list of government-provided equipment and/or materials. It is the Contractor’s responsibility to verify that as-built drawings are current and accurate

2.4.3 All dimensions and elevations indicated on the as-built drawings shall be field verified by the Contractor. The Government does not guarantee the accuracy or adequacy of existing as-built drawings. It is the Contractor's responsibility to verify all existing site conditions prior to the issuance of each task order. All Contractor-observed discrepancies between drawings, specifications and existing conditions shall be referred to the Contracting Officer before affected work is performed. Failure to make such notification shall place responsibility upon the Contractor to carry out the work in a manner acceptable to the Contracting Officer at no additional cost to the Government.

2.4.4 Coordination: When differing site conditions occurs, it shall be brought to the attention of the Contracting Officer immediately for coordination. The Contractor will be held responsible for the relocation of any items without first obtaining approval of the Contracting Officer.

2.4.5. Upon establishment of the scope of the individual requirement, the Contractor shall then prepare their proposal for accomplishment of the project. The Contractor’s proposal shall include their detailed Contractor-developed statement of work, construction drawings, materials list and cost estimate, and submittal register as required to support their bid. A typical proposal shall be submitted in ten (10) but not longer than forty-five (45) working days (or as determined by the Contracting Officer) depending on magnitude and complexity of the job order. Minutes of the site visit, design meetings, associated notes, and a detailed Contractor-developed Statement of Work shall be prepared by the Contractor and attached to the proposal.

2.4.6 Performance Period: An allowable performance period will be based upon the total labor hours associated with the project by the CTC (using the critical path method priority assigned to the project and the amount of work already in progress). As a guideline, the Contractor will be expected to have sufficient crews on-site to support approximately ten (10) projects simultaneously.

2.4.7 Upon receipt of the Contractor's proposal, the Government will review for compliance, completeness, and reasonableness.

2.4.8 The Civil Engineering SABER Project Manager shall be responsible for establishing the value of the work to be performed on a unit price basis. The CTC shall be the basis for the contractor’s proposal.

2.4.9 The Contractor is responsible for obtaining all permits necessary for construction. The Contractor shall comply with guidance contained in the section 5 of this document. The latest editions, updates, revisions and supplements as they are published and become available shall apply and be maintained at the Contractor’s office location. If there is a conflict between these codes, regulations and specifications, the most stringent requirements shall apply at all times. The Contractor is also responsible for insuring all Uniform Codes, Standards, and environmental regulations are adhered to. Any Code, Standard, or regulatory deficiencies will be corrected at the expense of the Contractor.

2.5 MINIMUM DESIGN: Minimum design is defined as “A design effort that is required to professionally accomplish each task order.” Generally, minimum design would be exceeded if a typical general construction contractor would need to hire additional expertise in order to accomplish the project or there is a specific cost associated with the “minimum design.” The CTC contains line items to cover additional design cost. Incidentals related to accomplishing the required minimal design product shall include efforts such as site visits, design meetings, detailed contractor-developed statement of work, contractor’s cost proposal, detailed contractor-developed drawings, Government-Contractor negotiations, final negotiated cost proposal, and any other efforts associated with developing and executing the scope.

2.5.1 The Contractor's cost proposal by task order shall include the following documentation (as the Contracting Officer determines appropriate): Basic layout and planning of the required work, fabrication and assembly of structural elements, form fit and attachment details for installation of materials and or equipment, production of Contractor-developed detailed drawings or single line working drawings with necessary details and calculations, catalog cuts, necessary calculations, and specs, have been provided or performed. It is the contractor's responsibility to verify actual existing site conditions. All work involving the following real property systems shall include design submittals IAW 2.6.

2.5.2 Deleted.

2.6 DESIGN SUBMITTALS: When designs are required, contractor shall submit all required drawings to show compliance with the statement of objectives. Drawings shall include all necessary disciplines including architectural, structural, mechanical, electrical, etc., in enough detail to ensure compliance with standards and codes.

2.7 SUBMITTAL PROCESS:

2.7.1 Required submittals are identified and listed in the SOO for each task order as required. Contractor shall track all submittals on a submittal register.

2.7.2 Deliver submittals to the Government at the following address: 45th Contracting Squadron/LGCAA, 1201 Edward H White II Street, (Bldg 423) Patrick AFB, FL 32925.

2.7.3 List material items on AF Form 3000, Material Approval Submittal. Pay particular attention to instructions on the reverse side of AF Form 3000. If Government disapproves of submittal, revise and resubmit, as required, identifying changes made since previous submittal. (See instructions on the reverse side of the AF Form 3000).

2.7.4 Submit one copy of initial progress schedules (AF Form 3064, Contract Progress Schedule) with schedule of values annotated within such time as determined by the Contracting Officer for each task order as required. After review by the Government, revise and resubmit initial progress schedule as required. Up to 10% of schedule shall be for project closeout such as as-builts and other required documents at the end of a task order performance schedule.

2.7.5 Submit a graphic work flow chart (similar to Gantt chart) that illustrates the progress and percentage of work completed by each applicable division.

2.7.6 Comply with progress schedule for submittals related to work.

2.7.7 Reserved.

2.7.8 Reserved.

2.7.9 Material submittals are delivered to the Government based upon the Contract Performance Period. Performance Period is defined as: the period from the Notice to Proceed (NTP) to Final acceptance by the Government. For scheduling purposes, required submittal dates will be addressed per task. Submittals and or circumstances requiring any variance should be immediately coordinated with the Contracting Officer. Listed below are the typical Material Submittal requirements based upon the Contract Performance Period. This time period can be placed on the contractors’ progress schedule (AF form 3064).

Contract Performance Period

Material Submittal Required

30 days or less

7 calendar days after NTP

31 to 90 days

14 calendar days after NTP

91 to 120 days

21 calendar days after NTP

Over 121 days

30 calendar days after NTP

2.7.10 Material Submittal Library shall be built by the contractor within the first 90 days of award of contract. This Library will be based off the Patrick AFB Facilities Sustainment Guide. Library shall consist of maintaining a pre-approved binder of materials that will be commonly used on normal construction. Samples of materials are part of this library and need to be updated as needed to ensure product availability. This will eliminate long administrative times and reduce performance of common construction. Contractor shall ensure the government material submittal library matches the contractor’s library. This library can be added to as required throughout the contract.

2.8 SABER CONSTRUCTION: SABER task orders will vary in size and in trades. Trades include but are not limited to carpentry, pavement repair, roofing, excavation, interior and exterior electrical, plumbing, sheet metal, painting, asbestos abatement/removal, demolition, concrete masonry, welding and mechanical systems. The detailed task specifications shall, as a minimum, meet the industrial and/or commercial standards as specified in Technical Exhibit 1, Technical Specifications.

2.8.1 The Contractor shall notify the Government prior to starting or restarting work on each task order. The Contractor shall notify (in writing) the Contracting Officer and the SABER Project Management office ten (10) working days in advance to allow the government sufficient time to notify the applicable using organization to prevent any delays in performance of work.

2.8.2 A pre-construction inspection shall be conducted by the Contractor and Government representative to document general (existing) and specific site conditions of the facility or site. All items not specifically addressed as being damaged prior to construction shall be replaced by Contractor at no cost to the Government.

2.8.3 Initiation of SABER Construction: The Government may initiate SABER Construction by issuing a Request for Proposal (RFP) containing a Government-furnished SOO, Material Submittals, AF Form 813, and Request for Environmental Impact Analysis, and HAZMAT Test Reports (as required). The contracting officer will issue a task order following an acceptable proposal and certification of funding.

2.8.4 Execution of SABER Construction Task Orders: During the contract period, the Base Civil Engineer will identify requirements for the Contractor to complete and the Base Contracting Office will issue individual task orders for the contractor to complete those requirements. The contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job.

2.8.5 The Government reserves the right to establish the period of time in which work shall commence after receipt of the task order.

2.8.6 Hours of Operation:

2.8.6.1 Standard Working Hours: The Contractor shall normally perform tasks during the standard working period of 7:00 AM to 4:00 PM, Monday through Friday, except Federal holidays. Work the government requires to be performed during other than these hours will be considered as performed during non-standard working hours.

2.8.6.2 Non-Standard Working Hours: Non-standard working hours are defined as the period from 4:00 PM to 7:00 AM, Monday through Friday, as well as weekends and Federal holidays. Items of work to be accomplished during non-standard hours will be clearly identified in contractor technical/cost proposals, indicating justification for the request.

2.8.7 Prior to start of any work initiated under individual task orders, the Contractor shall coordinate with the Contracting Officer or the designated representative. A sequence of procedures, access to premises, building storage space for materials and equipment, delivery of materials, use of approaches, use of corridors, stairways, elevators, means of communications, location of partitions, eating spaces, restrooms for Contractor's employees, etc.

2.8.8 Furniture and portable office equipment in the immediate area shall be moved by the user, unless specified on the task order. If the work required by the task order will not allow furniture and portable office equipment to be reinstalled to its original position, new locations will be designated by the Contracting Officer.

2.8.9 Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. All materials and equipment delivered to the site designated by Contracting Officer (CO) shall be properly stored and protected until it is placed into service or used thereon.

2.8.10 Work to be concealed shall be inspected and accepted by the Government before the work is concealed (example: plumbing and electrical work in a chase wall). Contractor shall notify the CO of any that is to be concealed a minimum of one (1) day prior to concealment. Concealment without approval of the Contracting Officer shall be exposed at the Contractor’s expense.

2.8.11 The contractor shall upon notification by the CO through the issuance of an oral or written task order, perform emergency repair efforts. Upon notification of an emergency, the contract manager/superintendent shall respond within four (4) hours to meet with the CO and government representatives and initiate emergency tasks. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within 8 hours (including weekend and holidays) or as mutually agreed to by the contractor and the contracting officer based on conditions effecting access in/to the local area (Brevard County) to include their suppliers. Oral job orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. The contracting officer will notify the contractor as soon as a special event requirement is known or imminent. Provide unit pricing for services/tasks as shown in contract award.

2.9 PROJECT ACCEPTANCE:

2.9.1 Prior to scheduling of final inspection, the contractor will provide a minimum of three (3) copies of operation and maintenance manuals, as required, for equipment/systems installed. The Contractor shall also schedule and provide training to familiarize maintenance and user personnel in the operation, maintenance and/or repair of such equipment/systems at no cost to the Government.

2.9.2 Pre-Final Inspection: The Contractor will request in writing to the Government, a pre-final inspection no later than seven (7) calendar days (See specific task Order) prior to expiration of the task Order performance period. At this time, a punch list of unsatisfactory items will be compiled by the Contractor and forwarded to the Government. Unless approved to be carried forward to the Final Inspection, Punch List identified on the Pre-Final Inspection shall be corrected prior to the Final Inspection. Failure to comply may be grounds for the Government to not accept the project at the Final Inspection, which may invoke the Liquidated Damages Clause.

2.9.3 Final Inspection/Beneficial Occupancy Date (BOD): The Contractor shall request in writing to the Contracting Officer a final inspection or BOD a minimum of five (5) work days in advance. The request shall include the desired time and date of inspection. It shall be held no later than the last day of the Task Order performance period. The final inspection will be conducted with the Government Project Manager, Contract Officer or Administrator, and the user, at the minimum. All items previously identified on the “Pre-Final Punch-List” shall have been corrected and the final cleanup performed. All noted discrepancies identified at the Final Inspection shall be corrected by the Contractor within the time specified by the Contracting Officer. Any additional time required by the Contractor to accomplish items not acceptable to the Contracting Officer at the time of the expiration of the Task Order performance period may invoke the Liquidated Damages Clause. Final payment shall be made after all required close-out information is approved by the Government, such as as-built drawings, construction data/warranty information, and any maintenance manuals.

2.9.4 Prior to the Final Inspection, the Contractor shall conduct a functional test or a programming of the required system and devices, as it applies to the particular system installed. The functional testing shall be scheduled, with the CO, with support from the Civil Engineering, Operations Flight. After the functional testing has been completed, the contractor shall certify in writing that the systems are ready for a certification test with the respective functional experts (i.e. Fire systems certified with base Fire Dept). The Government will schedule the certification of systems with the respective functional experts (i.e. fire alarms will be coordinated with the base Fire Department).

2.9.5 Project Closeout: Contractor shall be responsible for providing project close out documentation for each task order. Close out documentation shall include a cover letter signed by the Contractor and shall have the final versions of the following attachments, as required: as-built drawing(s), Real Property Data Lists, removed and installed equipment list, warranty letter, operations and maintenance manuals and Recycled Material and Landfill Tonnage Data. Progress will be held at 90% completion on all task orders until all close out documentation is submitted and approved by the Contracting Officer.

2.9.5.1 Contractor shall submit a DD form 1354, Transfer and Acceptance of DOD Real Property (as applicable). Contractor shall quantify all new work and replacement of real property installed equipment and infrastructure that was changed or upgraded during a project task order with the forms supplied.

2.9.5.2 Contractor shall submit an “equipment removed and equipment installed” list as part of the closeout requirement.

2.9.5.2.1 Installed Equipment: Contractor provided information shall include the equipment item description, size, capacity, warranty expiration date, facility number, and location of equipment in facility, installation date, original cost (estimate) and the manufacturer’s technical publication. Forms shall be provided by the Government Project Manager.

2.9.5.2.2 Removed Equipment: Contractor provided information shall include the facility number, project number that authorized removal, item description, location of item in the facility and the size/capacity of the item.

2.9.5.3 The Contractor is responsible for providing warranty information, including a listing of all equipment, systems or materials carrying a manufacturer’s warranty that is furnished under each task order, to the Contracting Officer, or designated representative, prior to the final acceptance and payment of each task order. The Contractor shall provide a one-year workmanship warranty to the Government on all work issued under this contract, at a minimum. Any questions concerning warranty work will be addressed to the Contracting Officer in writing.

2.9.5.3.1 Definition of “within a reasonable time” applies as follows:

- Emergency Response: Shall be accomplished within eight hours of notification. Any work required to correct an emergency condition that is detrimental to the mission or reduces operational effectiveness is an emergency. It includes providing security to areas subject to compromise or protecting high value property or equipment. An emergency also includes the failure of any utility, fire protection, environmental control, security alarm systems, flood, severe weather etc. It may also include elimination of fire, health or safety hazards that have been assigned a Risk Assessment Code (RAC) or Fire Safety Deficiency Code (FSD).

- Urgent Response: This is work that is not an emergency but requires quick response and complete accomplishment within five (5) calendar days upon receipt of notification. This includes elimination of fire, health or safety hazards that have been assigned RAC’s 2 or 3, or FSD II.

- Routine Response: Work that shall be accomplished within thirty (30) calendar days upon receipt of notification from the Government.

2.9.5.3.2 All warranty work shall be performed by the Contractor to the complete satisfaction of the Contracting Officer in accordance with the applicable specifications.

SECTION C-III

CONTRACTOR RESPONSIBILITIES

3.0 GENERAL: Except for the responsibilities specifically stated in section IV as Government Responsibilities, the contractor shall furnish everything required to perform this contract according to all its terms.

3.0.1 Quality Control Plan: Upon award of SABER contract the contractor has 60 days to submit a Quality Control Plan to Contracting for approval by Civil Engineering. This plan will include.

3.1. CONTRACTOR PERSONNEL:

3.1.1 Contractor shall at all times maintain good safety, discipline, and order for his personnel/subcontractors at respective job sites. The Contractor shall directly superintend the work assigned at all times during the performance of the contract. He shall insure that a project manager, general superintendent, or job site superintendent is available immediately for consultation on work requirements by his or subcontractors work force during the construction phase of the project. All inquiries by contractor's personnel shall be directed to that person. Inquiries made by personnel other than that of the Contractor's shall be directed to the Government. As a minimum the contractor shall have access to the following personnel:

3.1.2 Project Managers (PM’s) with previous experience in managing construction work sites and construction trades personnel/subcontractors. PM’s shall have experience in project cost estimating, creating material submittals, all divisions of the CSI format and shall be familiar with the Construction Task Catalog published by the Gordian Group Inc. PM’s shall be proficient in the Egordian cost-estimating program and shall be familiar with AF Forms 103, 3000, 3064, and 3065. There should be a minimum of one PM available on base.

3.1.3 The Contractor’s Quality Control Evaluator (QC) shall have experience and background of standard construction and safety practices of all divisions of the CSI format. QC’s shall perform routine daily site visits and document all phases of the various construction projects. Qualified QC’s may also perform applicable testing and system operational checks. The PM can also be the QC on projects. Note: It is not the responsibility of the Government to be the QC but rather to function as a Quality Assurance Evaluator.

3.1.4 Design Services: The Contractor shall have access to architects, professional engineers, and LEED engineer consultants registered in the State of Florida, as required by the complexity of each task order. Computer Aided Drafting/Design (CADD) Technician/Operator shall have experience and background of drafting industry standards. CADD Technician shall be proficient in the current version of AutoCAD and familiar with AEC standards. CADD technician shall have drafting experience with civil, structural, architectural, mechanical, and electrical drawings, layout, details and sections. Related computer background/experience of applicable hardware and software is highly encouraged.

3.1.5 Construction Trades craftsmen shall be qualified, competent, academically and/or experienced to lay out the work and perform construction in an orderly and timely manner. Trades craftsmen shall have knowledge of the most current building codes and regulations in their area of expertise.

3.1.6 The Contracting Officer may judge the competency in and qualifications of Contractor/subcontractor personnel and upon written request to the Contractor cause immediate dismissal from the work due to the incompetent or unqualified personnel. The Contractor shall guarantee the necessary supervision and labor is available to fulfill the terms of the contract.

3.1.7 The Contracting Officer may require that any employee of the Contractor/subcontractor, whose conduct, in the opinion of the Contracting Officer, interferes with proper discipline at the installation where the services are performed, be removed from the installation.

3.2 Reserved

3.3 CONTRACTOR PROVIDED EQUIPMENT/MATERIAL/SERVICES:

3.3.1 The Contractor shall provide the approved cost estimating software program for the Government’s use. The approved software program is the current version of the eGordian for 10 users. Upon approval of the installation of the network version or Web version, the Contractor, at his cost, shall immediately convert all users to the appropriate version of the program. All Contractor furnished software supplied is subject to evaluation and approval by the Government or its designated representative.

3.3.1.1. Provide the manufacturer's authorized comprehensive training at Patrick AFB on the eGordian cost estimating software. Training on software operation and program features will be for a maximum of ten Government project managers or representatives at a location and date to be later specified by the Government.

3.3.1.2 The Contractor shall provide to the Government updates (electronic format and one hard copy or as determined by the Contracting Officer) of the Gordian group CTC published by the Gordian Group Inc annually to include 10 user licenses and training of up to 10 users at the discretion of the government. Delivery and installation of the Construction Task Catalog (electronic and hardcopy) is due not later than the first week of the calendar year. Failure to deliver and install the updated CTC may result in awarded costs of final negotiated proposals with the previous year’s CTC.

3.3.1.3 Deleted.

3.3.1.4 Deleted.

3.3.1.5 Deleted.

3.3.1.6 Deleted.

3.3.2 The contractor shall submit AF Form 103, 3000, 3064, 3065, RFIs, and various documents in Adobe format. These forms will be provided by the Government in electronic format. All forms will be electronically signed.

3.3.3 Record Drawings/As-Builts: During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly, and submit drawings to the Contracting Officer in accordance with schedule provided in the task order. The record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features or using state plane coordinates, the end of each run including each change in direction. Valves, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. An electronic version on a CD ROM showing in each drawing, or product record, shall be submitted for historical record. Electronic drawings shall be in AutoCAD format and in A/E/C standard. The drawings will be labeled “AS-BUILT” electronically and on paper copy. All drawings will have the proper x-ref attached if applicable and addition pictures or other information attached to drawings will be on the final disc with the other drawings. Civil drawings with the footprint of the construction will be geo-referenced to their location on the base and all exterior utilities will be properly located and geo-referenced the same way. Geo-referencing will be projected in NAD 1983 State Plane Florida East 0901 Feet.

If the Contractor fails to maintain the record drawings as required, the Contracting Officer may determine that satisfactory progress has not been achieved for the period in question. Completed As-Built drawings shall be submitted at the Final Inspection. Final payment and Project Close-out may be with held until these documents are approved.

3.3.4 Standard Materials Library: The Contractor shall create, maintain, and update a library of standard material samples. Samples, product specifications and description of materials in each respective division shall be provided to the Government. These samples will be made available to the Government and shall be indexed and labeled to the appropriate division and line item of the CTC. The Contractor shall update materials, product specifications and description as they are discontinued from the respective manufacturer. The information of the material samples shall fit into a standard three ring binder.

3.3.5 Record Work Documents: On a set of specifications the Contractor shall legibly mark each section to record the manufacturer, trade name, catalog number and supplier of products which were actually installed. The specifications shall be delivered to the Contracting Officer as one of the requirements for final payment.

3.3.5.1 Mark each copy to identify applicable products, models, options, and other data; supplement manufacturer's standard data to provide information unique to the work. Include manufacturer's installation instructions when required by the applicable specification section.

3.3.5.2 Whenever a material, article, or piece of equipment is identified on the drawings or specifications by reference to a manufacturer's trade name or catalog number, it is intended to establish a standard. The basis of design as shown on the drawings and specifications refers to this particular article or piece of equipment. It is intended only to establish a standard and any material, article, or piece of equipment of other manufacturers or vendors which will perform adequately the duties imposed by the general design will be considered equally acceptable. This consideration is provided that the material, or equipment so proposed is, in the sole opinion of the Contracting Officer, of equal substance and function. It shall not be purchased or installed by the Contractor without the Contracting Officer's approval. If the contractor provides, installs, or constructs using the exact manufacturer and model number specified or listed as a basis of design then no submittal will be required for that material, article, piece of equipment, or product. Contractor shall submit a letter of intent stating where he will use the exact specified material, article, piece of equipment, or product and will give the reference to the section of specifications and paragraph number.

3.3.6 Provide a FAX capability for transmitting and receiving information to and from the Government.

3.3.7 Provide electronic mail (Email) capability for correspondence to and from individual Government and Contractor project managers.

3.3.8 Reserved

3.4 SAFETY ASSURANCE:

3.4.1 Pre-Construction Safety Meeting: The pre-construction safety meeting shall be held not later than 15 calendar days after contract award. The Contractor/subcontractor shall submit plan for Confined Space Entry in accordance with 29 CFR 1910.146 as determined by the Contracting Officer. Work by the Contractor/subcontractor shall not commence until the plan is submitted. The Contractor/subcontractor shall be responsible for taking all precautions before entry into confined spaces. Representatives of the Contractor shall meet with the Contracting Officer and his/her representative(s) prior to the start of construction activities for the purpose of reviewing the Contractor's Safety and Health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may be held in conjunction with the pre-construction safety conference, if so directed by the Contracting Officer. The conduct of this meeting is not contingent upon a general pre-construction meeting. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor's principal on-site representatives; Senior Project Manager, general superintendent, and his/her safety representative(s) shall attend this meeting.

3.4.2 Hazard Communication: See Technical Exhibit 1

3.4.3 Compliance with Regulations: See Technical Exhibit 1

3.4.4 Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his part of that of his employees or subcontractors, which results in illness, injury or death. The Contractor is required to comply with all OSHA requirements with respect to worker health, safety, materials and equipment used in all projects.

3.4.5 Inspections, Tests and Reports: The inspections, tests and reports made by the Contractor, subcontractors, specially trained technicians, equipment manufacturers, and others as required by a task order, shall be furnished in accordance with the terms of the task order. A report shall consist of the results of lab tests.

3.4.6 Materials and Equipment: Special facilities, devices, equipment, clothing, and similar items used by the Contractor in the execution of work shall comply with the applicable regulations.

3.4.7 Hazardous Materials: See Technical Exhibit 1

3.4.8 Chemical Spills: See Technical Exhibit 1

3.4.9 Drinking Water Distribution Systems: Any requirement to use fire hydrants or to penetrate water mains must be approved by 45 AMDS/SGPB (494-5435) and coordinated with the Patrick AFB fire department (494-7642) or CCAFS fire department (853-5518).

3.4.10 Radiation: The proposed entry and use of radioactive material, lasers, and/or radio frequency emitters, other than common hand held radios, must be approved by 45 AMDS/SGPB (494-5435) as required by the 45 SWI 40-201. A 30-day advanced notification is required with no exceptions.

3.4.11 Asbestos: Ensure that asbestos is not to be used in any construction materials including insulation, floor tiles, felts, adhesives, sealant, or for any structural use. Contact the Government for asbestos in existing facilities.

3.4.12 Lead: The use of pipes or solders exceeding 0.2% lead is prohibited in public water supply systems and the use of paints exceeding 0.06% lead is prohibited.

3.4.13 Confined Space Entry: Contact 45 SW Safety (494-7233) for identification of any existing health or safety hazards associated with confined spaces on Patrick AFB.

3.4.14 Fire Prevention: The contractor shall comply with the provisions of NFPA 241 Standard for Safeguarding Construction, Alteration, and Demolition Operations. The contractor shall also obtain an approval for an AF Form 592, USAF Welding, Cutting and Brazing Permit prior to starting any open flame/hot work within the confines of Air Force installations. A minimum 4A80BC (10lb ABC) serviceable fire extinguisher shall be maintained at the hot work site. AF Form 592 shall be posed in plain sight at all times.

3.5 LAWS and REGULATIONS: The Contractor shall obey all laws, regulations, and ordinances applicable to the work. Where specifications or drawings are at variance with conditions, the Contractor shall deliver promptly written notice to the Contracting Officer. Any alteration requires a written modification by the Government.

3.5.1 Contractor is responsible to ensure each project meets SABER technical specifications, engineering technical letters (ETL’s), construction industry standards, appropriate codes as well as adequate design for construction to ensure that it functions according to industry standards and contract specifications. Any work performed not meeting this criteria will be corrected within five (5) working days and solely at the Contractor's expense.

3.6 PERMITS:

3.6.1 A local construction permitting procedure is in effect at Patrick AFB and CCAFS for any work which may disrupt aircraft or vehicular traffic flow, base utility services, routine activities of the installation, or which may involve subsurface excavation. This permit (AF form 103) is the work clearance for all projects. No work can be started without it. The Contractor is responsible to complete the Work Clearance Request through 45 CES. Upon approval, the original AF form 103 shall be returned to the Contractor. The Contractor must plan and detail any work of this nature sufficiently in advance of the proposed work, the Contractor should allow a minimum of five (5) work days to process the request. Work will not begin until this approval form has been processed. The Contractor will be thoroughly briefed on utility locations at the pre-construction meeting as applicable. The Contractor/subcontractor shall be present during utility locates at the job site. It should be noted that the locations of utilities are an approximate measure and therefore the contractor shall take appropriate caution when excavating or, penetrating the surface. The contractor shall be responsible for any damages that may occur if the utility was identified and within the general area.

3.6.2 Deleted.

3.6.3. Prior to excavating, follow instructions on AF Form 103, Base Civil Engineer Work Clearance Request.

3.6.4. Drawings indicate general locations of such existing improvements solely for the purpose of initial and general representation thereof. The Government has not verified the location of these improvements as a basis for locations displayed on the drawings. All locations must be flagged or painted and must be maintained in place by the Contractor prior to any digging. Flagging or painting must be based upon ascertainment of locations of improvements. The Contracting Officer's representative must be notified before any work commences in the vicinity of underground improvements.

3.6.5. No material, article, or piece of equipment containing asbestos, lead, or radioactive material shall be installed or used in construction in any manner whatsoever at Patrick AFB, Cape Canaveral or auxiliary sites.

3.6.6. Prior to any cutting or welding involving open flames, contact Fire Department at 494-7642 for issuance of “burn permit”, AF Form 592. The AF Form 592 shall be displayed at the job site for the duration of the work.

3.6.7. The Contractor shall obtain any other permits and licenses necessary for work on this contract.

3.6.8. Taxes which are necessary to accomplish this work shall be paid by the Contractor. This cost shall be factored into the coefficient (adjustment factor).

3.6.9. The Contractor shall confine his work operations to the site and designated work therein. The Contractor shall leave the site in equal or better condition than it was originally. No unreasonable encumbrance shall be made on adjacent land or sites with materials or equipment.

3.7 SECURITY REQUIREMENTS:

3.7.1 Reserved.

3.7.2 Whenever facility security is breached to perform work required under this contract, the Contractor will be responsible for providing temporary measures in order to assure security is maintained at the level existing prior to construction. This may include such security items as fencing around a facility or closing all openings in a structure during non-working hours.

3.8 WORK IN SECURITY AREAS.

3.8.1 Select government facilities and areas have been designated as restricted or controlled areas, for security purposes, requiring special procedures for entering, exiting, or operations within those areas. Any such areas within the scope of a task order issued against this contract will be clearly identified in the Government Statement of Work. The government, normally the user, shall provide all escorts required for access to security areas while working on construction projects. AFI 31-101, Physical Security, and AFI 31-209, The Air Force Resource Protection Program, will apply to construction projects covered by this contract. Any and all supplements, revisions, and/or changes will be applied to the basic documents.

3.8.2 All work inside restricted/controlled area(s) is inherently subject to brief delays due to security processing, as well as interruptions to the normal work schedule to protect mission essential operations. Delays/interruptions within these time frames are considered a standard element of work, and shall be factored into the coefficients for work in select security areas. Any undue delays caused by the Government shall be immediately addressed to the Contracting Officer.

3.8.3 Specific items of work to be accomplished in select security areas will be clearly identified in contractor technical/cost proposals, indicating justification for the request.

3.9 TELECOMMUNICATIONS MONITORING AND ASSESTMENT PROGRAM (TMAP) - AFI 33-219: All communications with DOD organizations are subject to COMSEC review. Contractor personnel will be aware that telecommunications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military phone calls originating from or terminating at DOD organizations. Therefore, civilian Contractor personnel are advised that anytime they place a call to or receive a call from a USAF organization, they are subject to COMSEC procedures, such as monitoring. The Contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DOD information.

3.10 AIRFIELD REQUIREMENTS

3.10.1 Contractor shall coordinate work through the Contracting Officer, the Patrick and CCAFS Air Field Management office for construction restrictions involving the flight line, taxiway and runway areas and shall comply with Air Force Instruction (AFI) 13-213, Airfield Management.

3.10.2 All personnel that work on the flight line must receive Flight line Drivers training from Airfield Management. The Contract manager must sign for all flight line vehicle passes and ensure strict accountability of each pass. Two-way radio contact on VHF Radio is required for all vehicles, equipment, and personnel working on the Patrick AFB and CCAFS Operating Area or within 200 feet from its boundary. Radio’s are available and can be signed out at base operations. The Contractor and/or subcontractor(s) will be held strictly accountable for any action(s) by employees detrimental to the safe conduct of flying operations.

3.11 PRESERVING HISTORICAL AND ARCHAEOLOGICAL FINDS: All items having any apparent historical or archaeological interest which is discovered in the course of any construction activities shall be carefully preserved. The Contractor shall leave the archaeological find undisturbed and shall immediately report the find to the Government, so that the proper authorities may be notified.

3.12 INTERUPTION OF UTILITY SERVICES:

3.12.1 Planned interruptions of utility services (See specific Task Order) shall be detailed and coordinated by the Contractor. Requests for interruptions which will involve base facilities other than in the task order shall be submitted in writing by the Contractor to the Contracting Officer at least 15 (fifteen) working days before the planned outage. Contractor shall not interrupt service(s) until approval has been granted. Requests shall include facility/facilities affected, date of scheduled outage, duration, and Contractor point of contact if difficulties arise.