Attachment 2 - SOW - Mobile Shelves UPDATED July 11 2025.pdf

Statement of Work (SOW)

Project Number: FA251725Q0075

Project Title: Mobile Shelving Upgrade

11 July 2025

1. Background:

The Peterson Space Force Base (SFB) Youth Center (YC), Building 1555, is upgrading its existing high-density storage by converting its electric mobile shelving system to a manual, hand-crank system. This project involves removing all electronic components and replacing them with manual parts to create a more reliable and user-friendly storage solution for personnel and children. This Statement of Work (SOW) details the requirements for supplying and installing the components necessary to convert the existing mobile shelving into a manual, hand-crank operation.

2. Objectives:

The goal is to improve storage room operations by converting the existing electric mobile shelving system to a manual hand-crank system. This upgrade will result in a safer, more accessible, and better-organized storage space while maximizing storage capacity through an efficient hand-crank operation.

3. Scope:

This contract covers the complete conversion of the existing mobile shelving system in the storage room at the Peterson SFB Youth Center, Building 1555, from electric to manual hand-crank operation. This includes the supply, delivery, removal of the existing electric control mechanism, and installation of the manual hand-crank system. The converted system will maximize utilization of the available space. If needed, the current tracks of the mobile shelves shall be repaired to ensure the smooth operation of the newly installed manual hand-crank system. Following installation, the contractor will conduct testing to verify the shelving unit's structural integrity, smooth operation, and compliance with all applicable safety requirements. This includes verifying the presence and proper function of a visual safety indicator to confirm the unit is locked. The manual hand-crank system must integrate seamlessly with the existing shelving and track system. The hand cranks must be ergonomically designed for ease of use. The Contractor is responsible for providing all labor, materials, and equipment necessary to complete the installation and for ensuring the installed system meets all relevant safety standards, including stability and resistance to tipping.

General Safety Requirements:

o Contractor Safety Responsibilities: The Contractor shall be responsible for personnel safety and comply with all applicable OSHA regulations and Peterson SFB safety guidelines. All contractor operations shall be conducted and performed in accordance with the Department of Labor, OSHA requirements found in 29 CFR 1926, and Air Force Occupational Safety & Health (AFOSH) Standards. The contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, and handbooks.

o Personal Protective Equipment (PPE): The Contractor shall ensure all personnel wear appropriate PPE, including safety glasses, gloves, hard hats, etc.

o Hazard Communication: The Contractor shall comply with hazard communication standards and provide Material Safety Data Sheets (MSDS) for all hazardous materials used on site.

4. Protection of Government Property

The contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the government installation. If the Contractor fails to use reasonable care and causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

5. Site Maintenance and Cleanup

The Contractor shall protect the work area, and if necessary, adjacent areas, from dust, dirt, or other materials. All work areas will be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned at the end of every workday during installation. All passageways in/or adjacent to the site shall always remain free of project generated trash and debris. Disposal shall be approved by methods and shall conform to all local, state, and federal guidelines, criteria, and regulations.

Upon final completion of the work, the Contractor shall leave the work site and surrounding areas in a clean and neat condition that is satisfactory to the Government Representative.

6. Tasks:

6.1 Task 1: Removal of Existing Shelving Unit Electric Control Mechanism Parts:

The Contractor shall remove all existing shelving units electric control mechanism parts and check and inspect existing floor tracks or anchors for smooth operation. The Contractor is responsible for the disposal of all existing parts that are no longer needed according to local regulations. The preferred building entry for removal is via the double doors on the west side of Building 1555. The Contractor shall provide their own dumpster or other means of removal. The Contractor shall implement safe procedures for dismantling and removing the existing shelving unit electric control mechanisms. The Contractor shall coordinate with the Government Representative regarding suitable staging locations and temporary storage of materials.

• Milestone 1: Submit a removal plan with safety procedures to the Contracting Officer to be approved by the Government Representative within 5 business days of contract award.

6.2 Task 2: Supply and Delivery of Manual Hand Crank System:

The Contractor shall supply and deliver the new manual hand crank parts. The system shall include all necessary mounting hardware. The manual hand crank(s) shall meet all salient characteristics outlined in Attachment 1 – Salient Characteristics Mobile Shelving, including specified safety features as a visual lock/unlocked button. The Contractor shall deliver all manual hand crank parts through the single door access. All travel and delivery costs shall be covered by the contractor.

• Milestone 2: Delivery of all manual hand crank components to the installation site.

6.3 Task 3: Installation of New manual hand crank system:

The Contractor shall install the new manual hand crank in a professional manner (maintaining a clean workspace, disposing of waste daily, following manufacturer' s instructions, using appropriate tools, etc.), ensuring the system is level, stable, and operates smoothly (shelves roll with minimal effort— less than 1 lbs. of force to move a fully loaded shelf). The Contractor shall ensure the installed system follows the manufacturer’ s specific safety guidelines.

Milestone 3: Complete installation, including testing (visual inspection, stability/ levelness verification, operational testing under full load, and testing of the unit within 10 to 20 days of delivery.

Milestone 4: The Government Representative will verify operation by moving each fully loaded unit to ensure all parts and shelves are working efficiently. The Contracting Officer will be notified in writing that all components of the mobile shelves are in full working order.

7. Delivery and Acceptance:

The Contracting Officer will verify and accept the completed project, ensuring all parts are installed correctly and functioning per Task 4.3 requirements, including safety features and the proper function of the safety stopping mechanism.

8. Security Considerations:

The contractor shall comply with all Peterson SFB-based access and security procedures.

9. Work Area Access:

The worksite is located on Peterson Space Force Base but not within a restricted area.

Therefore, all contractors must have proper authorization to access the site. Upon acceptance of this contract, the contractor shall complete and submit a PSFB Visitor Request to the Government Representative. All PSFB Visitor Requests shall be submitted no later than 15 business days prior to the first day of work. The Contractor shall coordinate EAL processing with the Contracting Officer. Any contractor who fails to pass a background check will not be permitted to work on the installation.

10. Hours of Operation: Work shall be performed during normal business hours (7:00a.m.- 5:00p.m.) unless approved otherwise. Requests to work beyond and/or outside of these hours must be routed through the Contracting Officer as well as the Government Representative for approval. Requests to work beyond and/or outside of these hours shall be submitted to the Contracting Officer for approval. The contractor will not be able to work on federally recognized holidays or special events. If there is a special event that comes up during the hours of 7:00 a.m.-5:00 p.m., the contractor will be notified as soon as possible but the contractor should be prepared to stop work on short notice.

11. Place of Performance: Peterson SFB Youth Center, 100 Selfridge St., Bldg 1555, CS, CO 80914, storage room.

12. Estimated Period of Performance: 90-180 days ARO. If the estimated period of performance cannot be completed, the contractor will need to notify the Government Representative and Contracting Officer 15 days prior to the estimated deadline.

13. Warranty: The shelving system shall have a minimum of a 10-year warranty with bearings and drive mechanism permanently shielded and lubricated. The shelving system shall also have an annual maintenance plan for the first 36 months.

14. Closeout: Contractor shall provide all applicable Operations & Maintenance (O&M) Manuals (1 paper and 1 electronic copy) for the installed mobile shelves. The Contractor shall provide a Warranty Letter identifying the start and duration of the minimum 10-year warranty as well as the annual maintenance plan.

END OF STATEMENT OF WORK