SOW_CMSFS Carpet_2 May 2025.pdf

STATEMENT OF WORK

INSTALLATION OF CARPET AND COVE BASE

CHEYENNE MOUNTAIN SPACE FORCE STATION

02 MAY 2025

PREPARED BY

CHEYENNE MOUNTAIN SPACE FORCE STATION, COLORADO

1. DESCRIPTION OF SERVICES. The contractor shall provide all labor, material, equipment, management, supervision, coordination and transportation required purchase and install new carpet for locations listed below within the Cheyenne Mountain Space Force Station (CMSFS) complex:

o Bldg. 2000 Rm. 2290, 2308, 2308A, 2350 (Hallway included), 2351, and 2352 o Bldg. 2000 Rm. 2207, 2208, 2208B, and 2208C o Bldg. 3000 Rm. 3102A, 3102B, 3102C, 3102D, 3207, 3209, 3210, 3211, 3211A, and 3211B o Bldg. 309 Rm. 106

2. WORK ACCOMPLISHMENTS. The contractor shall provide the following IAW square footage listed in Appendix A.

2.1. Carpet will be delivered to Bldg. 322 warehouse. Contractor is responsible for transporting material inside CMSFS to work locations in a vehicle that has an approved Vehicle Access Request (VAR).

2.2. Contractor is responsible for removal and disposal of existing carpet/rubber flooring.

2.3. When installing carpet, in accordance with the manufacturer’s recommendations, leave any existing vinyl flooring in place. The carpet shall be affixed to existing vinyl floor covering.

2.4. The carpet tile shall be twenty-four by twenty-four (24x24) inch square, ensuring a uniform modular size with quick release adhesive containing no Volatile Organic Compounds (VOC), of commercial grade severe wear standard of greater than eight-ten years, and minimum five thousand (5,000) density. Installation will follow the quarter-turn pattern method for a seamless look, government can request pattern adjustments if aesthetics is unsatisfactory after initial installation. Color and pattern references are posted at paragraph 2.6.

2.5. Carpet squares shall have power-bond backing, mill-applied adhesive, and produce no (zero) detectable Volatile Organic Compounds (VOC) and use adhesive tabs to hold carpet to floor/raised flooring access panels.

2.6. The Mandatory Carpet Initiative dictates that carpet will be purchased from one of the following vendors at Government Deviated Pricing and that pricing will be passed on.

The color selected shall be from one of the following manufacturers:

Company Engineered Floors J&J Series City Blocks III - 7202 Color 2104 Celebration Square

2.7. Contractor will move furniture as necessary to install new carpet/rubber flooring to cover the entire diameter floor area (tile to wall), per customer’s requirements, place furniture back in uniform position. For furniture that is permanently secured (bolted to floor or wall), contractor will ensure to cut/trim the carpet to fit as closely as possible; to and under, the furniture where feasible. The contractor will ensure to cut/ trim the bottom of doors to allow for proper operation over new flooring as agreed-upon schedule. The Government is responsible for removing all personal items prior to work. Prior to the contractor relocating the furniture for carpet installation, the contractor will coordinate with the government to have the internet cables removed by the responsible government agency. After the installation of the carpet and replacement of the furniture, the contractor will notify the government so the government agency can reinstall the internet cables.

2.8. Remove/replace existing rubber cove base and provide new cove base 4” x 1/8”, Graphite, Vinyl in charcoal, navy, dark blue, dark gray, or black color. The contractor will carefully remove all existing cove base, taking care not to damage the wall finish or paint above the area where cove is being removed. Should the paint or wall become damaged during the removal process, the contractor will be responsible for repairing the damages, ensuring that the repairs match the existing finish and color. Additionally, should any unpainted area above the wall base be exposed after installation, the contractor shall paint the section of the wall to match the existing finish and color. The color stock numbers can be obtained from the 21st Civil Engineering Squadron.

2.9. Carpet will be installed over multiple rooms and locations throughout the complex.

2.10. Prior to commencement of work, the Contractor and Government will agree upon a schedule for installation. The Government may schedule installation during any time of the performance period. The Contractor is not guaranteed consecutive installation dates. Due to mission priorities, the schedule will adhere to the priority levels listed in paragraph 1.

2.11. Contractor will provide their own security escort. Escort must either hold or be able to obtain unescorted access to the CMSFS restricted area (See paragraph 6.4).

2.12. Contractor may use hired labor force to complete contract requirements.

2.13. Cleanup: The Contractor will be responsible for site clean-up daily and upon work completion. This includes but is not limited to removal and proper disposal of debris, as well as restoration of furniture to its proper/specified and uniform position in locations after the work is complete. The Government will designate a location for a contractor provided dumpster, as necessary. Contractor is responsible for off-site disposal of removed carpet/rubber flooring.

3. ADDITIONAL REQUIREMENTS

3.1. Warranty shall be provided for all products against all defects in materials and workmanship, for a one-year period based on manufacturer’s warranty from the acceptance date.

3.2. Coordination: Contractor will coordinate with the Government Representative prior to starting new work.

3.3. Recyclables: Within 30 days after completion of work, Contractor will submit, to the Government Representative, a written report identifying quantities of recycled carpet.

Report must accompany disposal certificate and be printed on company letterhead.

Provide recycled carpet value for records management.

4. TASK VERIFICATION/ACCEPTANCE. A Government Representative from the 21 CES OL-CM/CEOES office will be on site to verify all steps of installation. Contractor will provide written documents to the Government Representative for record keeping. The using organization and Government Representative will perform acceptance inspections upon completion of all stated work.

5. HOURS OF OPERATION. The Contractor shall perform services required under this Statement of Work (SOW) during the hours of 7:30 AM to 4:00 PM, Monday through Friday, after hours as required by mission requirements, or weather conditions. The contractor shall not begin any work until they are 100% material complete. Requests to work beyond and/or outside of these hours will be submitted to the Government Representative for approval and written permission form the designated Government Representative shall be obtained before making any deviation from the aforementioned schedule.

6. SECURITY REQUIREMENTS

6.1. Security: CMSFS is a Protection Level l (PL1), restricted area and special security procedures are utilized to deter espionage, sabotage, or theft of Air Force (AF) resources. Access to United States (US) classified defense information by Contractor personnel during performance of this contract is prohibited. However, contract performance will be within a restricted area, which will require Contractor compliance with personnel security entry control procedures established by Department of the Air Force Instruction (DAFI) 31-101.

6.2. Contractor Pass, Decals, and ID Cards: Obtain all necessary cards, passes, decals, or other items required for access to CMSFS/PSFB, with Government Representative support as needed. The Contractor shall also provide a point of contact to interface with the Contracting Officer and CMSFS Government Representative on issues concerning installation and warranty service.

6.3. Visit Request Letter for Badges: Submit a Visit Request Letter on company letterhead through the Government Representative at least (14) duty days prior to the scheduled visit. Letters must specify location of work being performed at CMSFS, the Security POC of the company must sign the request. Letters for entry should be 31 days or more in the event of delayed entry into mission centers. The following information for all Contractor employees must be on file with the 21 SFS before entry is approved:

o Full Name, D.O.B., Driver’s License # and State, Security Clearance: Yes/No o Reason for the visit, Date and Duration of the Visit.

o Name and Address of the Company, Point of Contact, Telephone No.

During this process, the background check will be taking place, to ensure that there’s no derogatory information on the contractor employee records.

Note: Request letter will be signed by the Government Representative and Unit Security Manager.

6.4. Escorts: Contractor will provide its own security escorts to move about within the restricted areas on CMSFS. Contractor may hire security escorts locally and will require [1] escort for every [10] personnel at a minimum. Escorts must have as a minimum a favorable national agency check (NAC) security investigation on file with the Department of Defense.

6.5. Requirements for Vehicle Entry into the CMSFS Restricted Area: Only vehicles used to conduct official business and those affixed with a CMSFS parking decal or letter are allowed entry into the restricted area. The Contractor will be permitted to transport all needed personnel, materials, and equipment to load/unload at the dock. The vehicle(s) will have to be removed immediately to the tunnel outside the blast doors once off/ loading of personnel, equipment and supplies is complete. Required information of vehicle operator and vehicle for access into restricted area:

o Full Name, Current Driver’s License.

o Make/Model/Year of Vehicle: Color:

o License Plate # and state of issue.

o Fuel Type: Gas or Diesel.

o Current Insurance, Current Vehicle Registration.

7. OTHER REQUIREMENTS

7.1. The Cheynne Mountain Complex is not fully compliant with the Americans with Disabilities Act (ADA) under a Historical Aspect Waiver. Contractors shall be prepared to transport equipment and personnel upstairs, as elevator access is not guaranteed.

7.2. Environmental and Hazardous Materials Handling: Contractor shall provide and maintain Materials Safety Data Sheets (MSDS) on all materials used in the performance of this contract. If any of the materials used by the Contractor in the performance of this contract are considered hazardous, the Contractor shall follow all local, state, and federal laws concerning hazardous waste, and pay all costs associated for the proper management and disposal of any hazardous waste. All potentially hazardous materials/toxics found or identified at CMSFS while executing this work shall immediately be reported to the Environmental Program Manager at 719-474-3620 or if unavailable, to our 24 hours control center at 719-474-3575.

7.3. Hazardous Material Management: The Contractor shall submit an inventory of materials and the relevant Safety Data Sheets (SDS) to be used on CMSFS to the Environmental Program Manager Mr. David Kelley, david.kelley.25@spaceforce.mil. The Government will report the Contractor’s data through Government permitting processes with State and mailto:david.kelley.25@spaceforce.mil

County Government to include the Emergency Planning and Community Right-to-Know Act, Pollution Prevention Act (Eos 13418,12969, and 13101) and the Clean Air Act, as amended. The SDSs will be kept in a book accessible to all employees and will be maintained on site. Train all employees in the proper use and disposal of chemicals and hazardous materials. Ensure employees handle hazardous materials in accordance with manufacturer’s directions, label information, MSDS requirements, and all applicable federal, state, and local requirements.

7.4. Hazardous Materials Spill Response (HAZMAT): In the event of a spill, leak or ingestion, the Contractor shall notify 9-1-1 and work with the CMSFS Environmental Program Manager 719-474-3620 and in accordance with the CMSFS Hazardous Materials Response Plan. The Contractor shall immediately report to the Government Representative all spills, leaks, or releases of hazardous materials. Take measures to stop the release and contain and cleanup spills, leaks, or releases. Contractor is responsible for thorough cleanup of all areas.

7.5. Hazardous Materials Tracking and Reporting: Submit an AF Form 3952, Chemical Hazardous Material Request/Authorization, to the Contracting Officer Representative (COR), accompanied by the relevant SDS for each chemical or product that is proposed to be used. The COR will send the form to the awardee. In all instances where a product containing non-hazardous components can be substituted for a product with hazardous components, the Contractor shall use the product containing the nonhazardous components. Make a final report on the quantity of hazardous materials used on the installation. List chemical and quantity used.

7.5.1. Hazardous Materials Management: The Contractor shall not store any hazardous materials on CMSFS. The Contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. recycling) on-base.

7.5.2. Hazardous Waste Storage and Disposal: Dispose of all hazardous waste generated off of CMSFS IAW the terms of the contract. Collect, transport, and dispose of all contractor- generated hazardous waste under your State EPA number. For hazardous waste generated on CMSFS facility, dispose of waste through the CEV hazardous waste programs.

7.5.3. Hazardous Waste Management: Contact the CMSFS Environmental Program Manager at 719-474-3620 prior to generating any waste that is regulated as hazardous.

Contractor may contact the Environmental Program Manager (21 CES OL-CM/CEIE).

7.5.4. Environmental Records: The Contractor shall be responsible for maintaining any current environmental records mandated by local, state or federal law and be able to furnish to the Environmental Branch (21 CES/CEIE), all appropriate records requested within 5 workdays of receipt.

7.5.5. Testing: If any testing is required as part of the completion of this work, Contractor is responsible for testing of any potential lead or asbestos IAW with State of Colorado Department of Public Health & Environment regulation 8 and regulation 19.

Contractor must also comply with 29 CFR 1926.11001 and 29 CFR 1910.1001.

7.5.6. Licenses and Permits: The Contractor shall be responsible for obtaining all necessary licenses and permits, complying with all federal, state, and municipal laws, codes and regulations applicable to the performance of the work It is the responsibility of the Contractor to determine if permits and licenses are required by federal, state or local agencies and submit copies of any required permit to the Government.

8. SAFETY REQIREMENTS. Safety requirement shall be the applicable sections of EM 385-1-1, Oct 1992 and Occupational Safety and Health Administration (OSHA) Regulations.

OSHA regulations are available for review at the Base Safety Office, Bldg. 101. EM 385-1-1 is available for reference in the Civil Engineering Office, Building 101, Room 206. The contractor shall ensure that any lifting devices or ladders meet any and all applicable safety standards. The contractor shall be required to use those lifting devices that will allow for the existing modular systems furniture to be raised for the installation of the new materials requested. The contractor will not be required to disconnect any electrical system connections to or from the modular systems furniture.

9. AVAILABILITY OF UTILITY SERVICES. All reasonable quantities of utilities will be made available to the contractor. The Government shall not be held responsible for interruptions of utility services, and will not be liable for contractor delays, damages, or increased costs incurred by any such interruption of service. The contractor will be responsible for providing all labor, equipment, and materials to make necessary temporary utility connections. The temporary connections shall be coordinated with the Government Representative before being made and shall be removed upon project completion.

APPENDIX A

SQUAREFOOTAGE WORK REQUIREMENTS BY LOCATION, CMSFS

Bldg. Rm. Square feet

Square yards Furniture Cove

Base Flooring

Type

2000 2290 1527 170 Yes Yes Carpet

2000 2308 1488 166 Yes Yes Carpet

2000 2308A 1431 159 Yes Yes Carpet

2000 2350 (Including Hallway)

940 105 Yes Yes Carpet

2000 2351 255 28 Yes Yes Carpet

2000 2352 245 28 Yes Yes Carpet

2000 2207 783 87 Yes Yes Carpet

2000 2208 105 12 Yes Yes Carpet

2000 2208B 358 40 Yes Yes Carpet

2000 2208C 271 30 Yes Yes Carpet

3000 3102A 405 45 Yes Yes Carpet

3000 3102B 1083 121 Yes Yes Carpet

3000 3102C 1406 157 Yes Yes Carpet

3000 3102D 145 16 Yes Yes Carpet

3000 3207 793 88 Yes Yes Carpet

Bldg. Rm. Square feet

Square yards Furniture Cove

Base Flooring

Type

3000 3209 304 34 Yes Yes Carpet

3000 3210 551 61 Yes Yes Carpet

3000 3211 555 62 Yes Yes Carpet

3000 3211A 207 23 Yes Yes Carpet

3000 3211B 120 13 Yes Yes Carpet

308 106 327 36 Yes Yes Carpet