COMBO_B122_B1525 Fire Alarm Up - Amendment 1.pdf

FA251723Q0123 Page 1

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

26 Sep 2023

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: Bldg 122 & 1525 Edwards Fire Alarm Upgrade – Peterson SFB SOLICITATION: FA251723Q0123 – Amendment 1

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Proposal (RFP) number FA251723Q0123 shall be used to reference any written proposal provided under this RFP.

The RFP document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-05, effective 09/07/2023.

This is for Other Than Full and Open Competition – Sole Source. The North American Industrial Classification System (NAICS) code is 334290 - Other Communications Equipment Manufacturing. The size standard is 800 Employees.

The purpose of this combined synopsis and solicitation is for the upgrade of the Edwards Fire Alarm Systems in buildings 122 and 1525 on Peterson Space Force Base (SFB), CO.

Amendment 1 – Amended to add third attachment, Questions and Answers, to list of attachments.

The estimated Delivery Date for this requirement is 180 days after receipt of award.

The resulting award will be a Firm-Fixed Price contract.

FAR 52.212-1 Instructions to Offerors - - Commercial Items:

The following words stating “offer” and “offeror” are replaced with “proposal” and “vendor”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the solicitation.

Table 1 – Contract Line Items CLIN Line Item Description Unit Quantity Unit Price Total

0001 Replacement of EST Fire Alarm for Bldg

EA 0001

0002 Replacement of EST Fire Alarm for Bldg

EA 0001

Total:

FA251723Q0123 Page 2

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Please provide the following information with your quote:

Company Name:

Cage Code:

GSA Contract #: NAICS Code:

Point of Contact:

Address:

Phone Number:

Email Address:

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

FAR 13.106-3(a), Evaluation of quotations, applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this RFP to the responsible vendor (IAW FAR 9.104-1) whose proposal conforming to the RFP will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate proposals:

Factor 1: Total Price: Price will be evaluated for fairness and reasonableness IAW FAR 13.106- 3(a).

Factor 2: Technical Acceptability: Technical Acceptability will be based on the offeror providing sufficient explanation/documentation to demonstrate their ability to conform to the requirements of the SOW. Failure to comply with the SOW will result in a Technically Unacceptable rating. Proposals that receive a technically unacceptable rating will not be considered for award.

Award Process: First, the Government will evaluate the proposal for compliancy and then the proposal will be evaluated for Factor 2, Technical Acceptability on an acceptable/unacceptable basis. Prior to award, the proposal will be evaluated for price fairness and reasonableness IAW FAR 13.106-3(a).

A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the proposal, shall result in a binding contract only when signatures are obtained by both parties (Government and Vendor). Before the proposal’s specified expiration time, the Government may accept a proposal (or part of a proposal), whether or not there are discussions after its receipt, unless a written notice of withdrawal is received before award.

Discussions: The government intends to award a contract without discussions with respective vendors. The government however, reserves the right to conduct discussions if deemed in its best interest. The Government may conduct discussions with one, some, none or all Vendors at its discretion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (May 22), with its Alternate I Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://sam.gov/content/home at the time of proposal submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 21), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the proposal terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

AFFARS 5352.201-9101 OMBUDSMAN (Oct 2019)

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(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-SPC Director or Deputy Director of Contracting 250 S Peterson Blvd, Peterson

AFB, CO 80914

(P) 719-554-5300, (F) 719-554-5299 Workflow e-mail: afica.ks.wf@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

All applicable representations and certifications shall be completed in SAM.gov. Failure to do so may result in quotes being considered as non-compliant.

Proposals are due no later than 27 September 2023 by 12:00 P.M. Mountain Standard Time by emailing contracting officer, darrell.thornburgh@spaceforce.mil or kyle.richmond@spaceforce.mil.

// SIGNED //

DARRELL A. THORNBURGH

Contracting Officer

Attachments:

1. B122_B1525 FA Upgrades SOW_Final

2. Sole Source Justification-Redacted

3. Questions and Answers